Board Notes

ANNUAL BOARD MEETING MINUTES

IHHA 15 Spinning Wheel Rd. – Ste. 432 Hinsdale, IL

Saturday, August 17, 2019

PRESENT:  Executive Director T. Somone, President Engel, Director Hosea Williams, Tim Lakis (Legacy).

Executive Director Somone called meeting to order at 12PM.

Approval of Board Meeting Minutes:  Motion to approve minutes by Director Hosea Williams. Seconded by Director Somone.  All in favor.  Motion passed.

No reports

Election of Directors – Tim Lakis of Legacy, LLP, Election Supervisor:

1. Reported on procedure, adherence to rules for BOD election
2. Announced acceptance of walk-in ballots from 12:00 -12:30PM
3. After 12:30pm started official count
4. Tim Lakis, Election Supervisor of Legacy, LLP. at 2:50  PM read/gave official election results to IHHA Executive Director Tony Somone.

Motion to adjourn at 2:55PM by President Engel.  Seconded by Executive Director Somone.  All in favor.  Motion passed.

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MONDAY, JULY 15, 2019 -BOARD NOTES

SALERNO’S, HODGKINS, IL.

 

Directors Present:   Engel, Beals, H. Williams, Grummel, Chupp, Hansen, Rath, Paul, Searle, Franco, Coleman.

Directors Absent:  Teefey, R. Williams, Fairley, Zawistowski.

Others:  Arens, Brubaker, G. Mack, Somone, R. Heidner, Z. Heidner, C. Heidner, P. Areliano.

Approval of the July 15th Agenda:  Motion by Director Chupp for approval.  Seconded by Director Rath.   All in favor.  Motion passed.

Approval of June 17, 2019 Board Minutes:  Motion by Director Paul for acceptance.  Seconded by Director Chupp.  All in favor.  Motion passed.

Executive Directors Report: Executive Director Somone conveyed Director R. Williams sent regrets for her absence (personal reasons), at the July meeting, since it would be her last as an IHHA director   It was noted that Director R. Williams served many years as a dedicated director; her service was recognized and applauded.

The Executive Director reported that since the last meeting, he was invited and attended the Governor’s signing of the new gaming legislation which received broad media coverage.

The Executive Director has also, attended legislative fundraisers. Tuesday, the 16^th , a meeting is schedule with Rep. Iris Martinez, Senator John Cullerton to clarify/discuss

The new gaming bill and its effect on backstretch workers.

The random IHHA – PAC account audit conducted by the State Board of Elections has concluded without incident.

Candidate questionnaire responses for the (7) nominees of the 2019 IHHA BOD Election were mailed to all eligible voting members last week.  Ballots will be mailed, again to eligible voting members, by the accounting firm Legacy (election supervisors), on the 18^th, and are due back to Legacy by 5pm- Friday August 16^th; election results will be tallied by Legacy on Saturday the 17^th at the IHHA office.

An agreement has been reached with Hawthorne to support the substitution of racing dates for DuQuoin (from Fri/Sat) to (Thurs/Sun.), based on the fact dates had to be applied for last year by July 31^st, prior to Dept. Ag’s confirmation dates for this year’s fair.  It is expected the IRB will grant final approval this Thursday at its’ board meeting.

ACTION ITEMS:

Legislative – The gaming expansion bill was signed by Governor Pritzker on June 28^th.

SB 690 language included deadlines for certain items to be completed; however, the city and IL. Gaming Board both failed to meet criteria (a 10-day window after bills signing to contract with a company to conduct a feasibility study), indicating that future deadlines in the industry may be missed without penalty.  A Speaker’s Madigan staffer, responsible for most of SB 690’s language, is to become the deputy admin. for the IL. Gaming Board, which may facilitate/expedite the licensing process.

Hawthorne Race Course has entered into a twenty-year agreement with the sports betting service – PointsBet (an Australian company).  To-date no casino partner has been announced.

Caesar’s/Eldorado Resorts merger may have an impact in IL. as each owns properties (Joliet/Elgin) and a divesture may be forthcoming that could bring another new player into the IL. casino market.

1. Mack reported the recent articles in the Tribune & SouthTown papers on the future of horseracing covering interviews with industry members, were well placed stories with good readership; other articles will be written to keep horsemen in the mix, as the gaming process moves along.

Rick Heidner, potential investor/developer of a future racino attended the meeting.  Heidner, born and raised in IL., is a retail developer with properties in 13 states, also, principal of Gold Rush gaming and Ricky Rockets Fuel Centers.  Heidner spoke of his initial foray to enter the racing industry three and a half years ago, with a bid to purchase the defunct Balmoral land, which was rejected.  He highlighted through his association with Executive Director Somone, and other horsemen, how he began to gain insight into the plight of the industry and difficulties sustained by horsemen trying to survive in a decimated industry. This stoked his passion as a businessman, and became his mission to build a racino.  He’s participated in testifying before legislative leaders, to meeting with the Governor in this pursuit.  Heidner presented an overview (blueprints) of his proposal for a destination racino to feature  a hotel, banquet hall, 7/8mi. track, 200 stalls,  paddock, drivers room, sports bar/sports betting, 1200 machines, a concert area in middle of track., etc.)  set potentially in Tinley Pk., IL..  If all goes well, he hopes to see this come to fruition within 2 ½ yrs.  With possible racing earlier, if a temporary facility would be allowed.

GrassRoots and Membership –   Current membership status stands at 422, more trickling in with county fair late renewals.

County Fairs – Director Grummel reported Carlinville conducted 5 races, while Henry County hosted 9 races.  Also noted, future projections with gaming expansion and 15% of those purses going to county fairs, Springfield and DuQuoin, significant increases are expected on the horizon.

Race Track Condition and Backstretch – Discussion centered that with Hawthorne re-designing its’ track in the future, it be suggested they explore the option to place the spit-box closer to the paddock area, thus alleviating the current long walk  to/from the paddock.  The board discussed the race secretary’s combination of NW 2, 3, 4 with purses going for majority, some directors suggested an alternative of averaging.  Director Beals will discuss this issue with the race secretary.  Of concern also, is a rodent infestation in the barn area that also needs to be addressed by mgmt. and an earlier post-time when any fireworks display is scheduled.

Legal – The board discussed some items which will need to be negotiated in upcoming contract talks in the fall/winter.

Purse Account – Director Beals reported to-date, the purse account is $365,000 better off than last year. 

Payment of Bills – After review of the bills, Director Beals requested a motioned for payment.  Director Hansen made such motion.  Seconded by Director Paul.  All in favor.  Motion passed.

Marketing/Public Relations /Social Media – Director Coleman reported that social media traffic continues to rise (double from last year), benefitting from daily pic postings, newspaper articles and race replays.

Motion to adjourn the meeting by Director H. Williams.  Seconded by Director Hansen.  Meeting adjourned at 3:15p.m..

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MONDAY, JUNE 17, 2019 – BOARD NOTES

SALERNO’S – HODGKINS, IL.

Directors Present:   Rath, Chupp, H. Williams, Franco, Engel, Beals, Zawistowski, Fairley, Paul, Coleman, Hansen, Searle.

Directors Absent:  R. Williams, Grummel, Teefey.

Others:  Arens, Cassano, K. Chupp, Paradise, Brubaker, Watson, Hoffmann, A. Mack, Somone.

Approval of the May 20^th and June 17^th Agenda’s: Motion by Director Fairley for approval.  Seconded by Director Hansen.  All in favor.  Motion passed.

Approval of the April 15^th and May 20^th Minutes:  Motion by Director H. Williams for acceptance. Seconded by Director Paul.  All in favor.  Motion passed.

Approval of Payment of Bills May 20^th BOD Mtg.: After review of the bills, Director Beals motioned for payment.  Seconded by Director Fairley.  All in favor.  Motion passed.

President Engel solicited board comments regarding an e-mail received, requesting directors absent from a monthly meeting, be granted the option to conference the meeting(s) via phone and partake of voting privileges.  After board discussion of the potential complications/consequences, etc., the board unanimously elected to preserve the current stipulations for attendance/voting.

Executive Directors Report:  Executive Director Somone reported that concern/confusion regarding the Lasix schedule has been remedied; with detention times posted on the overnight sheets.

Notice for the IHHA Annual BOD Election was recently mailed to its’ membership. Circulation of the Notice of Intent/Nominating Petitions began Fri. the 14^th, and are due in the IHHA office June 21^st – 5pm.  The accounting firm Legacy, will once again administer this election.

Legacy is also, finalizing the St. Board of Elections random audit of the IHHA’s PAC account, due June 30^th.

The IHHA’s legislative reception, held May 21^st at Hill Prairie Winery was very successful; with legislators/staffers in high attendance.

Executive Director Somone and the board thanked the IHHA’s lobbyist team for their efforts through the years, and continued assistance in the recent passage of a gaming expansion bill.  President Engel, thanked Executive Director Somone for the significant part he also, played in this victory, which will sustain the industry into the future. On that note, Executive Director Somone opened discussion to directors what steps to take next in regards to future growth.  Some wish-list ideas bandied about were: a horsemen’s retirement fund (401K)/health insurance; protection of IL. horsemen (a program implementing financial bonuses, not just entry into race, but maybe by starts), scholarship programs; a harness youth group; adult computer classes for horsemen at tracks, an AA program at track facility, a benevolence program to assist groom’s and their families in need, legal assistance for immigration.

ACTION ITEMS:

Legislative – With the recent passage of SB690 (Gaming Expansion bill) earlier this month, by both houses, the legislation was sent to the Governor for consideration June 5^th. (he has 60 days to take action, until August 4^th, before it automatically becomes law). Significant elements for harness racing are: recapture is repealed 1^st calendar yr. after tracks go live with slots or table games; only 1 new harness track can be constructed (will receive the same opportunities as other tracks); table games added to slot machines (can be added at all Illinois racetracks; Purses will receive  between 12.75% and 26.5% adjusted gross receipts (handle less winnings paid to bettors); live racing guaranteed for no fewer than 200 days per yr, when 2 new tracks are operational; VGT’s at DuQuoin/Springfield during fairs will support purses and facility improvements. 2019  Dept. of Ag. appropriated fair funding remains at its’ routine level of $1.2 mi for racing programs.

Other items of interest in SB690 are: new casinos in Chicago, Waukegan, Rockford, Danville, South Suburbs and Williamsville County (Southern .IL).  A change in VGT’s in bars (another machine per facility (larger bet/win amounts); sports betting at or within 5 blocks of 7 sports facilities with 17,000 seats or more, also at tracks/casinos through lottery locations.  Quad City Downs removed as possible racino.

GrassRoots and Membership – Current membership stands at about 385, with more membership renewals expected as the county fair season begins. 

County Fairs – Director Fairley reported that Decatur fair raced last Saturday, the first time in the last 4/5 years. 

Race Track Condition and Backstretch – Director H. Williams conveyed that the track surface has been hard, and he has spoken to track maintenance crew about mending;

Purse Account – Director Beals reported based on the last purse report received mid-May, his guesstimate is levels will remain the same over the summer.

Payment of Bills – After review of the bills, Director Beals requested motion for payment.  Director Hansen made the motion.  Seconded by Director Paul.  All in favor.  Motion passed.

Marketing/Public Relations/Social Media –Director Coleman reported that the recent passage of SB690 (gaming expansion legislation), exponentially increased activity on the IHHA’s Facebook/Twitter accounts, with likes and shares.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Fairley.  All in favor.  Meeting adjourned at 3:40pm.

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MONDAY, MAY 20, 2019 – BOARD NOTES

AMERICAN LEGION HALL – SPRINGFIELD., IL.

 

Directors Present:  Paul, Hansen, Chupp, Grummel, Teefey, Coleman, Zawistowski.

Directors Absent:  Beals, R. Williams, H. Williams, Fairley, Searle, Franco, Engel, Rath.

Others:  Somone, Brubaker, Hoffmann, A. Mack, Watson, B. Wright.

Approval of May 20, 2019 Agenda:  Motion by Director       for approval of the May 20^th agenda.  Seconded by Director            .  All in favor.  Motion passed.

Approval of April 15, 2019 Minutes:  Motion by Director        for acceptance of the April 15, 2019 board minutes.  Seconded by Director         .  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported legislatively, he along with the IHHA Lobbyist team, in conjunction with R. Heidner and Hawthorne Race Course have testified before House/Senate committees regarding horse racing/gaming expansion in IL..  He also remarked on recent attendance at various legislative fundraisers; an IHHA legislative reception is to held at Hill Prairie Winery on the 21^st, where again, horse racing and gaming concerns will be expressed directly to legislators attending.

Executive Director Somone conveyed to the board that the IHHA has been randomly selected by the IL. State Board of Elections for an audit of its’ PAC Account.  The IHHA’s accounting firm Legacy will handle this routine matter.

ACTION ITEMS:

Legislative – The 2019 Spring legislative session is on countdown, with eleven (11) scheduled days left.  An overtime session is not expected, as there is seemingly agreement on the budget, since a $1.5 billion tax windfall closed gaps in the Governor’s budget.

Sports betting and gaming expansion observers/participants feel that for sports betting to pass it must be attached to a larger gaming expansion package.

Work continues on the recapture reimbursement funding effort; the ITHA garnered support from the Teamsters (letter).

State Fair Bill HB 3667 (bill guaranteeing 5 racing days at IL. State Fair, unless, the Standardbred Advisory Committee decides less are warranted), is on 3^rd reading in the Senate and expected to pass chamber by Friday.

GrassRoots and Membership – As of May 20^th, membership stands at 333; more memberships are expected as the county fair racing season begins.   A 2^nd   membership renewal notice/form was mailed to non-renewal members.

County Fairs – There will be no pari-mutuel racing at Brown County fair this year.

(small fields – hard to bet and make money on).

Race Track Condition and Backstretch – The directors discussed several issues of concern: confusion about the Lasix schedule, Executive Director Somone will seek clarification with the IRB.    Also, saddle pad numbers (repairs, etc.), and a hard track (needs to be cut).  Executive Somone will address these issues with Hawthorne.

Payment of Bills – With Director’s Beals absence, it was determined for bills to paid, with approval pending at next month’s meeting.

Marketing/Public Relations/Social Media – Directors recommended proofreading of Mike Paradise Stories and Selections by Executive Director Somone prior to publication.

Breeders – Director Teefey commented that if gaming expansion passes, breeding in IL. will grow exponentially, with current breeding farms purchasing more stallions and players from other states investing here.

Motion by Director                   to adjourn meeting.  Seconded by Director                  .

All in favor.  Motion passed.  Meeting adjourned at          :  pm.

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MONDAY, APRIL 15, 2019 – BOARD NOTES

SALERNOS, HODGKINS, IL.

 

Directors Present:  Beals, Fairley, Rath, Grummel, Teefey, Chupp, Hansen, Paul, Zawistowski, Searle, Engel.

Directors Absent:  Coleman, Franco, H. Williams, R. Williams.

Others:  Arens, Watson, Hoffmann, Paradise, A. Mack, G. Mack, Somone, Art Zacharski

Approval of April 15, 2019 Agenda:  Motion by Director Fairley for approval of the April 15, 2019 agenda.  Seconded by Director Teefey.  All in favor. Motion passed.

Approval of March 18, 2019 Minutes:  Motion by Director Teefey for acceptance of the March 18, 2019 board minutes.  Seconded by Director Chupp.  All in favor.  Motion passed.

Executive Directors Report:  Executive Somone reported that mutual agreement with Hawthorne pertaining to the 2019 contract has been reached (with board approval).  A verbal agreement has also established that the Night of Champions will host only ICF horses.

Executive Director Somone related in conclusion of the Balmoral/Maywood bankruptcy suit, the IHHA as a creditor, is in receipt of a 5% payment of$3,750 for the $75,000 owed (a typical pennies on dollar percentage), as issued by the trustee.

The Executive Director and IHHA lobbyists team have had a busy couple of weeks legislatively, with a major effort (by the three horsemen groups), meeting and testifying before House/Senate appropriation committees, directed at budget funding for purse recapture reimbursement.

Currently, the IL. GA is on Spring break, the session is set to resume April 30^th; with the expectation of an introduction of a gaming bill, which will be minutely examined that such, contains favorable language for horsemen.  The Legislative Committee will have a conference call in early May to discuss the aforementioned.

ACTION ITEMS:

Legislative –   April 12^th was deadline for bills passing in their chamber of origin; with resumption of the GA April 30^th, the legislators will be looking for options to fill the $1.2 billion needed in new funding for the Governor’s budget to balance.  Previous likely items: marijuana and sports betting, are currently struggling for consensus.   HB 3308 – Sports Betting, had 5 amendments attached -four of those models, would allow for tracks as licensee’s (favorable), whereas, one amendment allowed the Lottery to operate sports betting (unfavorable).  Gaming expansion, therefore, is seen by both chambers as a revenue driving force; a similar “Senate Bill 7” will likely be introduced during the final 5 weeks of the session.

House Bill 3667 (a bill guaranteeing 5 days racing at IL. State Fair) passed the House overwhelmingly last week.  Its’ amendment was drafted by the IHHA lobbyist to assist the Dept. of Ag. in resolving a negative audit by the Auditor General. Office, after the Dept. previously, did not race 5 days at the State Fair as required by law. The amendment language allows the Standardbred Advisory board to reduce the number from 5 days, if there are funding issues or lack of horse population.

GrassRoots and Membership – Current membership stands at 289.  Directors were given a list of renewed/unrenewed members to-date.  Directors will encourage horsemen to reinstate their memberships for 2019.

County Fairs – Director Fairley conveyed the Dept. of Ag.’s website currently posts a nominations list.  Director Teefey added that an ongoing controversy exists among breeders regarding Illinois sired horses, with only 144 foals registered last year and really low numbers expected next year.

Race Track Condition and Backstretch – Move-in date for Hawthorne is expected to be May 1^st or 2nd.

Purse Account – Director Beals reported the purse account is +$350,000 at this time versus last year.  This number can be attributed to no winter meet, also benefitting from an increase of handle at the Meadowlands.  Year-end projection seems to be consistent with last two years.  Condition sheet register a 15-20% purse increase for the upcoming meet.

Director Paul expressed concern regarding payments from horsemen conflicting with a change of date (Late closers) from what was originally published. Executive Director Somone will discuss this matter with Hawthorne Mgmt. John Walsh to rectify.

Payment of Bills – After review of the bill Director Beals requested a motion for payment.   Director Paul motioned for payment.  Seconded by Director Hansen.  All in favor.  Motion passed.

Marketing/Public Relations / Social Media –  Executive Director Somone passed out to directors a file composed of industry information to be used by the aforementioned to address concerns, questions of horsemen and promote membership. Director Zawistowski and the Membership Committee will spearhead this effort to visit barns/stables statewide.  President Engel suggest the data in file be posted on the IHHA website also.  Executive Director Somone will have this implemented.

Breeders – Director Teefey expressed concern on the future of the state of the IL. breeding industry, noting next year will be the lowest number ever for 2 yr. olds.

Motion by Director Paul to adjourn the meeting.  Seconded by Director Hansen.  Meeting adjourned at 2:25PM.

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MONDAY, MARCH 18, 2019 – BOARD NOTES

SALERNO’S – HODGKINS., IL.

Directors Present:  Beals, Rath, Paul, Hansen, Franco, H. Williams, R. Williams, Searle, Fairley, Engel, Zawistowski.

Directors Absent:  Grummel, Teefey, Chupp, Coleman.

Others:  Hoffmann, Brubaker, Arens, Watson, Paradise, A. Mack, Somone.

Approval of March 18, 2019 Agenda:   Motion by Director H. Williams for approval of the March 18^th agenda.  Seconded by Director Fairley.  All in favor.  Motion passed.

Approval of February 18, 2019 Minutes:  Motion by Director H. Williams for acceptance of the Feb 18^th board minutes.  Seconded by Director Paul.  All in favor.  Motion passed.

Executive Directors Report:  The Executive Director reported that the Dept. of Ag. disbursed purse monies from DuQuoin State Fair to Hawthorne and the bookkeeper has begun processing checks.  He will confer will Tim Norman, Dept. of Ag. regarding Pana Cty. Fair payments.

Beginning Friday, April 5^th Standardbred horsemen will be able to apply for their IRB licenses at Hawthorne (during thoroughbred racing hours).

Preparations of 2018 taxes will be conducted this week at the IHHA office by its’ accounting firm Legacy.

The IHHA lobbyist team and executive director continue both their involvement in legislative fundraising activities.

Executive Director Somone shared his assessment of the recently held HHI meeting.  (Note: the HHI consists of Standardbred horsemen’s associations from 15 states and Canada).  On the topic of Sports Betting he remarked that NJ. shared its history, noting that w/o language incorporated into legislation (only a side contract), left them short-changed.  Lobbyist in DE. and PA. are following a suggested course to be successful in their endeavors with Sports Betting legislation.  There is talk of new Standardbred tracks to be built in Georgia & Tennessee., prior to any gaming legislation.  In KY., Churchill Downs recent acquisition has left harness with a limited deal of only 20 days of live racing and $40,000per night for purses, whereas, there will be slots for 365 days of the year with the majority of revenue going to the thoroughbreds. Ohio’s record is very impressive with language/contracts done right, giving its association plenty of revenue and control.

Executive Director Somone distributed a handout to directors to be used as an information tool addressing questions regarding the current state of the industry, etc.

Executive Director Somone reported, as talks continue with Hawthorne regarding Historical Racing, the parties are near agreement on some key issues. Tomorrow he will attend an IRB monthly meeting, where a status update will be given.  (Historical Racing is still in rules under the IRB) The board will be kept abreast of any further development (s).

ACTION ITEMS:

Legislative – To–date little or no substantive action in the GA regarding gaming or horse racing.  This is the week for Senate committee bills to move out; the House committee deadline is March 29^th.  The IHHA has spoken to fitting personnel of both chambers for the continuation of the incorporation of 708/09 appropriations into the Dept. of Ag’s. budget and met with the Governor’s point person for a discussion on gaming/funding of the purse recapture reimbursement. Governor Pritzker has a $200mi. item in his budget (to be funded by online sports licensing fees), but no bill had been filed yet.

The IHHA lobbyist helped (allows result w/o losing 5 day mandate by letting the IL. Standardbred Breeders Fund Advisory Board to set a different number of race days as circumstances dictate) the Dept. of  Ag.’s bill on State Fair Racing Days (remove mandate for 5 days racing); the amendment is now in committee and expected to be adopted, the bill to pass and become law.   The IRB is looking for relief in the collection/redistribution of OTB taxes and would like to see funds disbursed directly to municipalities.

No major gaming expansion is assumed until late in the Session, based on the upcoming city mayoral election and GA spring break in April; sports betting language (with various interest groups) could be contentious.

GrassRoots and Membership – Membership currently rests at 277, with spring racing approaching and county fairs, additional memberships are expected.

Executive Director Somone sent a list to grassroots coordinator B. Watson of members with their legislative districts to be utilized as needed in upcoming legislative pushes. B. Watson will organize with directors for a meet/greet with their legislators during the timeframe of the May BOD Mtg. in Springfield.

County Fairs – Director Fairley reported that to-date no 2019 county fairs have dropped out, also, on a positive note, one (1) new one has been picked up (Decatur/Macon).  The Midwest Colt Assoc. is working on a Spring Preview, no date set yet.

Executive Director Somone reported insurance coverage for qualifiers in Springfield will be incorporated into an IHHA county fair policy, if the Dept. of Ag. does not offer coverage; Hawthorne will pay for one (1) day of qualifiers in Springfield.

Race Track Condition and Backstretch – Director H. Williams in passing, shared with directors his firsthand account that the demolition of Maywood Park has begun in spite of various other rumors surrounding it status.

Legal – Executive Director Somone presented to directors a request to lend support of an issue broached by USTA for a proposed drug change to be vetted at an upcoming ARCI meeting in early April:  the proposal would liberalize the current policy regarding the administration of clenbuterol and betamethasone in Standardbred horses.  After discussion the board supports USTA.

The Executive Director reported details to the board regarding contract negotiations: ICF and the preference system; breeders’ awards payments/penalty and NOC.  Director H. Williams motioned the IHHA request only 11 ICF races take place on the Night of Champions.  Seconded by Director Paul.  All in favor.  Motion passed.  The negotiating committee will present these, the board will be kept abreast of details and tallied for consent prior to finalization of contract.

Purse Account – Director Beals announced that the purse account balance for the past nine (9) weeks is $900,000.00 better than last year at the same time, obviously due to the lack of a winter meet.

Payment of Bills – After review of the bills Director Beals requested a motion for payment.  Motion by Director Paul.  Seconded by Director H. Williams.  All in favor.  Motion passed.

Marketing/PR/Social Media – After a suggestion by Director Zawistowski for directors to visit barns statewide to address concerns, questions of horsemen and promote membership, he will work jointly with Executive Director Somone, to assemble a compilation of industry information; a synopsis of 3^rd Party Insurance benefits and membership forms for circulation.

Motion by Director Hansen to adjourn the meeting.  Seconded by Director Paul.  Meeting adjourned at 2:45pm.

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MONDAY, FEBRUARY 18, 2019 – BOARD NOTES
SALERNO’S– HODGKINS, IL.

Directors Present:  Beals, Hansen, Chupp, Paul, Franco, Engel, Searle, R. Williams, Rath.

Directors Absent:  H.Williams, Coleman, Fairley, Grummel, Teefey, Zawistowski.

Others:  Arens. Watson, Brubaker, Somone, K. Rath, A. Mack, Robin Renner

Approval of February 18, 2019 Agenda:  Motion by Director Chupp for approval of the Feb. 18^th agenda.  Seconded by Director Hansen.  All in favor.  Motion passed.

Approval of December 17, 2018 Minutes:  Motion by Director Franco for acceptance of the December 17^th board minutes.  Seconded by Director Beals.  All in favor.  Motion passed.

Executive Directors Report:  Executive Somone reported a researcher from the Library of Congress interviewed him (among other sources), regarding historical data on Maywood Park to be future catalogued in the Library of Congress.

Executive Director Somone noted after many efforts, DuQuoin payments are still lagging; he will persist trying to get this matter resolved soon.  (Note: the State of IL. is still months behind in its payments).

The Executive Director and lobbyist team have attended multiple fundraisers statewide this past month in a recurrent effort to keep the plight of the industry highlighted.

Governor Pritzker is scheduled to conduct budget talk on Thursday the 20^th. State law requires a balanced budget without incorporating future revenues i.e., legislation. So the governor may not discuss gaming expansion, etc. at this time.

Executive Somone shared he recently met with Sen. Sulllivan on the subject of recapture appropriation (as per law).

Another meeting regarding Historical Racing was attended by the Executive Director on Feb 5^th.  The issues of percentage to purses, live racing guarantees, elimination of recapture and a new track (Standardbred), remain the same, unresolved.  The Executive Director will keep the board apprised of any further developments.

ACTION ITEMS:

Legislative – Introduction of bills deadline (for each chamber) was February 15^th.  Seventy-Nine gambling bills were introduced:  23 Racing (15 shell); 25 Casino (19 shells); 22 VGT (11 shells); 7 Sports betting (5 shells), 1 Fantasy (shell) and 1 Sweepstakes.  An observation this session, compared to last year, the Senate gaming sub-committee has only 3 people on it and the House Executive has yet to establish a gaming subcommittee. A possibility exists that gambling bills may be split categorically, i.e., online vs. brick/mortar package however, this does not mean one package will become law without the other.

Seven substantive horse racing bills are: HB1445 (Hoffmann) HHR at tracks/OTB’s; HB1552 (Carroll) Arlington/IRB OTB tax distribution – identical HB2942 (David); HB2648 (Rita) VGT’s at tracks/OTB’s; HB3099 (Stuart) VGT’s at Fairmount and their own OTB’s only; HB 3330 (Rita) Repeal of resident approval for new OTB’s; HB3667 (Costello) State Fair Racing Day requirements (Dept. of AG.).

Both the House and Senate have new Executive Committee Chairmen: Chris Welch (House), Michael Hastings (Senate). Democrat staffers remain same and understand horsemen core issues.  IHHA lobbyists will meet with GOP staffers and bring them up-to-date.

The IHHA, successful in past years for getting funding for 708/709 into the state budget, will have a meeting again on this topic this Thursday with the Governor’s gaming person along with new attendee Arlington, and three horsemen groups.  Also, on the agenda will be a discussion on the state reimbursing recapture to horsemen as the law suggests.

1. Mack of Mack Communications conveyed that a press release (Former Gov. Edgar Supports Horsemen) was not only posted on Capitol Fax, but circulated in many downstate papers too.

The IHHA’s grassroots coordinator, Brenda Watson, is developing a plan for a legislative lobby event in May.

GrassRoots and Membership – To-date current membership stands at 261; as racing approaches in May, another influx is expected.

County Fairs – Colt Association’s/ County Fairs have expressed appreciation for the ongoing IHHA sponsored Trot/Pace races for 2019.

Race Track Condition and Backstretch – The board discussed various issues: insurance coverage for qualifiers in April (Springfield); splitting cost of Springfield qualifiers w/track; ability to get IRB license at Hawthorne during Thoroughbred meet (end of March); nuances of the board approved 2019- 3 legs vs. previous 4 legs (points and fees).

Purse Account – Director Beals reported the 2018 purse account finished at -$320,000.

The first 5 weeks of 2019 are also lagging behind compared to the last two previous years due to less simulcasting dollars.

Payment of Bills – After review of the bills Director Beals requested a motion for payment.    Motion by Director Paul.  Seconded by Director Chupp.  All in favor.  Motion passed.

Motion by Director Beals to adjourn the meeting.  Seconded by Director Paul.  All in favor.  Motion passed.  Meeting adjourned at 2:30pm.

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 JANUARY 2019 – NO MEETING

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MONDAY, December 17, 2018 – BOARD NOTES

HACKNEY’S – PALOS PK., IL.

 

Directors Present:  Fairley, Beals, H. Williams, Chupp, Grummel, Teefey, Zawistowski, Rath, R. Williams, Searle, Hansen, Engel.

Directors Absent:  Franco, Coleman, Paul.

Others:  Arens, Brubaker, Watson, Hoffmann, Paradise, K. Rath, Somone, A. Mack, G. Mack.

Approval of December 17, 2018 Agenda:  Motion by Director H. Williams for approval of the Dec. 17^th agenda.  Seconded by Director Grummel.  All in favor.  Motion passed.

Approval of November 12, 2018 Minutes:  Motion by Director H. Williams for acceptance of the Nov. 12^th board minutes.  Seconded by Director Searle.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone announced the PR firm of Mack Communications would be joining the IHHA.

The Membership Committee, with approval of the board, adopted the promotional idea for each membership renewal received prior to March 1, 2019, the recipient will receive a free IHHA t-shirt.

During the past month the IHHA along with the ITHA and the Fairmount Pk. horsemen have met to strategize how best to work within the new gubernatorial administration.

IRB Historical Racing rules are on hold; as of now, the rules are not favorable to our interests, some areas such as: expenses need definitive explanations and the IHHA’s positon for live racing guarantees and end of recapture remains the same.  The IHHA, in due diligence, will submit a letter to JCAR (within its 45-day period to submit arguments on proposed rules) expressing its concerns.

Executive Director Somone reported that payments for the Night of Champions, Springfield Review and Breeders Awards have been sent out.  However, payments for DuQuoin are still lagging.

The Executive Director recently attended the Symposium on gaming in Arizona; he noted in all prior years the discussion was mainly focused on “racinos” whereas, this year’s attention was focused on ‘sports betting’.

ACTION ITEMS:

Legislative – Veto session ended with no undertaking on gaming expansion.  Introduction of bills (for each chamber) is scheduled for February 15^th; amendments can be filed throughout the session. The IRB filed their Historical Racing rule proposal on Dec. 7^th. (See Executive Directors Report).  Brenda Watson, IHHA membership/grassroots coordinator, compiled a list of new GA legislative members; the IHHA lobbyist team will reach out to these new members to not only highlight, the current plight of the horse racing industry, but also, the contribution (benefits) of the horse industry/agricultural to the state.  Pritzker’s new administration’s focus seemingly will be on revenue source(s) for infrastructure, etc., with marijuana legalization, graduated income taxes and gaming as agenda items. Sports betting – (see Executive Directors Report).

GrassRoots and Membership – A letter highlighting membership benefits and 2019 renewal forms were sent out the 1st week of Dec.  To-date over 100 forms have been received and processed; with ongoing daily receipts.

County Fairs – As mentioned by Director Fairley last month the Dept of Ag. conducted open bidding for four sponsored County Fair stake races; 5 sealed bids were received.

Legal – President Engel, Executive Director Somone and Director Beals met last Friday with Hawthorne Track management to discuss the 2019 contract; there were no major discernible issues.

Purse Account – Director Beals reported after accounting for 708 Night of Champions funds ($237,000) and ADW ($400,000), the projected end-of-year purse account should be roughly -$400,000.  Director Teefey motioned the concept of points inclusive of Springfield/DuQuoin be integrated toward total points for Night of Champs subject to negotiation with Hawthorne Mgmt. Seconded by Director Grummel.  All in favor.  Motion passed.

Payment of Bills – After review of the bills, Director Beals requested a motion for payment.  Motion by Director Hansen.  Seconded by Director H. Williams.  All in favor.  Motion passed.

Finance – The board discussed the 2018 contract item of penalty payment for late Breeders awards disbursement.

The board discussed qualifying standards for stake races in the 2019 contract; the negotiating team will discuss this with Hawthorne Mgmt.

Marketing/Public Relations/Social Media – G. Mack noted that his communications firm has a draft letter for submission to statewide editorial boards (newspapers).

Breeders – Director R. Williams passed out to directors IL. Dept. of Ag. data, consisting of mares bred, foaling year, and number of registered foals and registered foals from 2007 until 2017/18; with recent purchases by local breeders, 2021 is projected to have substantial increases.

Executive Session – The board went into executives session at 3:15 pm.  Executive Session ended at 3:30pm.

Motion by Director Beals to adjourn the meeting.  Seconded by Director Zawistowski.  All in favor.  Meeting adjourned at 3:30pm.

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MONDAY, NOVEMBER 12, 2018 – BOARD NOTES

BLUE DOG – LINCOLN, IL.

Directors Present:  Engel, Beals, Grummel, Chupp, Searle, Zawistowski, Paul, Fairley, Rath.

Directors Absent:  Teefey, R. Williams, Franco, Coleman, H. Williams, Hansen

Others:  J. Carter, B. Wright, Jim Austin, Jimmy Austin, K. Rath, Doc Walker, Tim Norman, M. Finn, Jr., Hoffmann, Watson, Brubaker Somone.

Approval of November 12, 2018 Agenda:  Motion by Direct Beals for approval of the Nov. 12^th agenda.  Seconded by Director Zawistowski.  All in favor.  Motion pass

Approval of October 15, 2018 Minutes:  Motion by Director Chupp for acceptance of the Oct. 15^th board minutes.  Seconded by Director Paul.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported that last month’s unanimously board approved revised IHHA By-law’s will be posted on its’ website.  2019 budget proposals were sent to directors for their review and will be discussed in Executive Session.  The Mid-term elections ceded J. B.Pritzker a democratic victory for the IL. Governorship; he has named former Governor, James Edgar, to his transition team.

Executive Director Somone reported that he, along with R. Heidner attended the Oct. 17^th hearing on sports betting in Springfield.  Heidner testified to his desire to develop a harness track.

The attorney for the IRB recently resigned his position.  An IRB meeting is scheduled for Thursday Nov 15^th; once again historical racing is on the agenda; the IHHA’s position remains the same: there must be live racing guarantees and an end of recapture, before support.

Return results from the survey sent to Drivers/Trainers at the end of the Hawthorne meet were discussed with the board directors.

Three IHHA directors participate on the Standardbred Advisory Board: Ed Teefey (Breeders) Clark Fairley and Craig Grummel.  Breeder’s award check have yet to be sent out; Executive Director Somone has made numerous calls to Hawthorne regarding this matter.  Tim Norman of the Dept. Of Ag noted vouchers for DuQuoin/Night of Champions are in the accounting office.

ACTION ITEMS:

Legislative – Veto session begins Nov. 13-15 and Nov. 27-29; no activity is expected on gaming expansion legislation. Also, after the election, the IL. Senate retains its super majority and the House will regain a democratic super majority; both houses can pass any bill without GOP support and have the ability to override any veto by the governor. 

Churchill Downs recently acquired a controlling interest in Rivers Casino (Bluhm); the IHHA will continue to keep a close eye on this development and any potential consequences.

GrassRoots and Membership – Executive Director Somone has a prepared a letter highlighting membership benefits to be sent out shortly; 2019 renewal forms will follow thereafter.

County Fairs – Director Fairley reported the Dept. of Ag. has enough funds to sponsor four County Fair stake races; and will conduct open bidding for these races.  Decatur county fair announced its’ plans to race in 2019.

Legal – The process for the IHHA to regain a traditional tax exempt status continues.

Purse Account – Director Beals anticipates by May 2019, a 28% increase from 2018; possibly resulting in similar purse increases.

Payment of Bills – After review of the bills, Director Beals request a motion for payment.  Director Paul motioned for payment.  Seconded by Director Grummel.  All in favor.  Motion passed.

Finance – (Executive Session)

Marketing/Public Relations/Social Media – The board discussed hosting a Hall of Fame banquet in 2019.

Breeders – Doc Walker commented he will be going back to breeding in Illinois in 2019.  Tim Norman (Dept. of Ag.) quoted anticipated figure for 2yr. olds for 2019 is anticipated at 180; 2020 143.

Executive Session – The board went into Executive Session at 2:45pm.  Session ended at 3:15pm.

Motion by Director Beals to approve the 2019 budget.  Seconded by Director Fairley.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Fairley.  Meeting adjourned at 3:15pm.

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MONDAY, OCTOBER 15, 2018 -BOARD NOTES

HACKNEY’S – PALOS PK., IL.

 

Directors Present:  Paul, H. Williams, Beals, Zawistowski, R. Williams, Searle, Hansen, Coleman, Engel, Fairley.

Directors Absent:  Grummel, Teefey, Chupp, Rath, Franco.

Others:  Arens, Paradise, Watson, Brubaker, Hoffmann, Somone

Approval of October 15, 2018 Agenda:  Motion by Director H. Williams for approval of the Oct. 15^th agenda.  Seconded by Director Searle.  All in favor.  Motion passed.

Approval of the Sept. 17, 2018 Minutes:  Motion by Director H. Williams to accept the Sept. 17^th board minutes.  Seconded by Director R. Williams.  All in favor.  Motion passed.

Executive Directors Report:  An end of the meet survey for drivers/trainers concerning track conditions, facilities, the race office, etc. were sent out a couple of weeks ago.  Results will be shared with Hawthorne prior to the Spring meet.

A letter was sent to the IRB/Hawthorne thanking both for the $120,000 funding contribution for the Night of Champions; the letter also noted, a request for the preservation of the original intent of the Night of Champions, as a showcase featuring Illinois horses/horsemen.

By-laws (see Legal)

The Executive Director relayed to the directors he is seeking assistance through the IHHA’s accounting firm Legacy regarding the process required to regain a tax exempt status for the association. The board discussed the issues of weighing losses and carry back, to profits and agreed the need to legally explore regaining the exemption.

The Executive Director reported he along with several directors, attended Rep. Lisa Hernandez’s Sept 24th fundraiser at Hawthorne; he and Director H. Williams also, attended a recent fundraiser for Rep. Christian Mitchell.

Executive Director Somone noted that on Wednesday, October 17th, a hearing on sports betting will be held at the Capital in Springfield. Horsemen have submitted a letter and will be ready to testify if called upon. Last month, a hearing was held on SB7, the larger gaming bill, which included slots at racetracks and where a letter was submitted at that time that testified to the critical importance of allowing horseracing to compete with other states. The IHHA, the ITHA and the ITBOF, will work together to stay relevant in this process, by promoting our agenda of rebuilding Illinois horseracing in the state.

A thank you letter and gift card were sent to Lee Ann Shinn & Tina Schrock for all their assistance/efforts in conduction of this years county fair races.

ACTION ITEMS:

Legislative – The scheduled House Hearing on Sports Wagering /Fantasy Sports on Oct 17^th has requested horse racing to submitted written testimony, rather than present; in accordance, the IHHA, ITHA and Fairmount will submit a joint statement.

Also, in Oct., the 19^th Indiana has a sports wagering hearing scheduled to review a commissioned sports wagering report.  Prior discussions on gaming recently, disclosed concerns about gaming expansion in IL and its potential impact on their gaming revenues.   IHHA lobbyist, Brubaker visited the newly opened (Sept. 16^th) Churchill‘s Derby City Gaming in Louisville.  The facility has 900 historical racing machines.  Hawthorne and Fairmount continue to urge the IRB through rule change, to allow historical racing here.

Veto session is scheduled for Nov 13-15 and 27-29.

GrassRoots and Membership – Executive Director Somone is composing a membership benefit(s) letter to be sent prior to 2019 membership renewal forms in early December. The board examined conceptually an option (contractual requirement) owners be IHHA members, hereby granting drivers the right to opt out of driving for ineligible owners, as done in IN and FL.

County Fairs – Director Fairley reported he recently attended a Colt Assoc. mtg. last Friday.  He noted the Fall Preview on Sept. 30^th presented 18 heats; 3 IHHA heats (1 trot/2 pace).  County fair monies has been disbursed in a somewhat timely fashion, however, as of Friday no funds from DuQuoin yet. 

Legal – Directors were given copies of proposed IHHA By-Law updates/changes.  The board shared their questions, comments and feedback. Under review, one by-law

Article 3 Section 3 (h): relevant to an election tie/runoff was subject to a board vote (cost effectiveness versus legal ramifications/dilemma) saw 3-yes votes to change and 5 nay.  The board unanimously to the proposed updates/changes, including a signature of acceptance by the Executive Director, President and Secretary. Director Paul motioned to accept changes/updates as presented.  Motion Seconded by Director Beals.  All in favor. Motion passed.

Purse Account – Director Beals reported projected year- end figure of a -$250,000 after ADW surcharge funds are accounted for and a spring purse increase possibly of 30%.

Payment of Bills – After review of the bills Director Beals requested a motion for payment.  Director Hansen motioned for payment.  Director Paul seconded.  All in favor.  Motion passed.

Finance – Director Belas (treasurer) and Executive Director Somone are setting parameters for the 2019 budget.

Marketing/Public Relations/ Social Media – Director Coleman continues to share horse racing news through a variety of media apps; Columns by Mike Paradise give added insight to the industry and its people.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Hansen.  Meeting adjourned at 2:40PM.

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MONDAY, SEPTEMBER 17, 2018 – BOARD NOTES

HACKNEY’S – PALOS PK., IL.

Directors Present:  Zawistowski, R. Williams, H. Williams, Beals, Chupp, Hansen, Rath, Fairley, Franco, Engel, Searle.

Directors Absent: Grummel, Teefey, Coleman, Paul.

Others: Arens, Watson, Brubaker, Somone.

Approval of Sept. 17, 2018 agenda:  Motion by Director H. Williams for approval of the Sept. 17, 2018 agenda.  Seconded by Director Hansen.  All in favor.  Motion passed.

Approval of August 20, 2018 BOD Minutes: Motion by Director H. Williams to accept the Aug. 20, 2018 board minutes.  Seconded by Director Chupp.  All in favor.  Motion passed.

Executive Directors Report: Executive Director Somone reported he attended the House Gaming Subcommittee hearing on SB7 last month; another hearing is scheduled for Oct 17^th at which he will also join.  He has also, appeared at various legislative fundraisers recently; an invitation has been extended to former Gov. Jim Edgar and gubernatorial candidate Pritzker, to participate in the Night of Champions Sept. 22^nd.

The board discussed the Invitational races being promoted by Hawthorne on the Night of Champions; after discussion it was agreed the Executive Director is to send a letter to Hawthorne Mgmt, with a copy to the IRB, expressing horsemen’s disappointment that the Night of Champions has strayed from its’ original intent, as a feature to showcase and celebrate Illinois horses/horsemen.

Executive Director Somone attended the DuQuoin Fair, where the 2018 county fair awards for the leading owner, breeder, driver and trainer were given out.  Another meeting regarding Historical Racing took place, the IHHA’s position remains, that for any approval of forward motion, on our behalf, there must be live racing guarantees and recapture must be addressed.

Copies of the new board of directors committees assignments were distributed to directors at this meeting; if directors have any questions/ request for changes after perusal they should notify the Executive Director.

The Horsemen’s Picnic recently held was well received and everyone had a good time; kudos will be extended to those whose time/efforts made the event a success.

The Executive Director relayed he has not yet received any feedback from Directors regarding IHHA BY-Laws updates/changes.  A committee will be assigned to review the current BY-Laws, and next month the committee can make its recommendations to the board regarding such.

The Executive Director in partnership with the Membership Committee will compose a bullet point letter highlighting the benefits of IHHA membership and it will be mailed separately, prior to 2019 renewal notices in November.

On September 24^th, Representative Lisa Hernandez, will be hosting a fundraiser at Hawthorne; since the IHHA is a contributor to the function, Executive Director Somone encouraged all directors/horsemen to feel free to attend.

ACTION ITEMS:

Legislative – The second House Gaming Subcommittee meeting is scheduled for October 17^th; its focus will be online gaming, fantasy sports and sports betting, this hearing will also be inclusive of industry, league and operator testimonies.

Some early issues that may be problematic for sports betting have surfaced with New Jerseys  implementation; multiple sports betting apps have been launched in New Jersey, the expectation is the same if Illinois passes legislation; however, too many apps are not beneficial to purses. Along with a high hold, which benefits the operators, it gives leagues and states a target for integrity fees and taxes, etc., and minimizes seasoned gamblers transferring from off-shore books to legal sites.

In the gubernatorial race, the latest poll stats indicate Pritzker is up by 16% over Rauner; with the recent resignation announcement by Chicago’s Mayor Emmanuel, it makes it difficult to determine the city’s inclination toward gaming expansion right now.  Veto Session is scheduled for Nov. 13-15, 27-29th.

GrassRoots and Membership – Current 2018 membership has slightly exceeded last years number.

County Fairs – Director Fairley relayed that on September 29^th a   Fall Review will be held in Springfield.  Due to inclement weather previously, 2 of the 15 IHHA sponsored county fairs races were cancelled; an agreement reached with the Midwest Colt Assoc., now allows these two races: 1pace, 1 trot, to be part of the Fall Review. 

Race Track Condition and Backstretch – Director H. Williams noted along with other directors and horsemen, overall track conditions during this meet at Hawthorne, have been relatively good.

Purse Account – Director Beals reported that rough projected year-end figures could be in the -$600,000/-$800,000 range.  Some contributing factors within the last three weeks of September are: Night of Champions legs, ADW surtax, etc.

Payment of Bills – After review of the bills Director Beals requested a motion for payment.  Director Chupp motioned for payment.  Director Searle seconded the motion.  All in favor.  Motion passed.

Finance – Director Beals (treasurer) and Executive Director Somone will closely audit/examine projected figures for next years budget.

Breeders – Director R. Williams conveyed that data from 2018 sales and 2019 projected breeding figures are being compiled; she will give a year-end report to the board at its December meeting.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Chupp.  All in favor.  Meeting adjourned at 2:45PM.

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MONDAY, AUGUST 20, 2018 -BOARD NOTES

HACKNEY’S – PALOS PK., IL.

Installation of New Board Members:  President Engel welcomed and introduced new board members Steve Searle and John Zawistowski. President Engel congratulated the returning directors and thanked all for their participation in the election process. President Engel also expressed thanks to outgoing directors: Cassano and Davis, for their years of dedicated service on the board. Tim Lakis, Election Supervisor of Legacy, LLP. (accounting firm) sent an official notification letter read by Executive Director Somone, stating the 2018 Annual IHHA Election for Board of Directors held Sat. Aug 20th was in accordance with the IHHA By-Laws. 214 ballots were received; 6 ballots voided, 208 were eligible.  Resulting in five (5) directors: S. Searle, Ed Teefey, Al Beals, G. Rath, and John Zawistowski receiving the highest percentages to fill 3 year terms.  Motion by Director Beals to accept the election results.  Seconded by Director H. Williams.  All in favor.  Motion passed.

Directors Present: Hansen, Chupp, R. Williams, Franco, Rath, H. Williams, Grummel, Beals, Fairley, Searle, Coleman, Zawistowski, Engel, Paul.

Directors Absent: Teefey (Excused).

Others:  Arens, Hoffmann, I. Smolin, K. Rath, Paradise, Brubaker.

Approval of August Annual Minutes/Report:  Motion by Director Fairley to accept the Annual Board Meeting Minutes.  Seconded by Director H. Williams.  All in favor.  Motion passed.

Approval of August Agenda: Motion by Director Rath for approval of the August 20, 2018 agenda.  Seconded by Director Hansen.  All in favor.  Motion passed.

Election of Officers:  Executive Director Somone called for nominations for the position of President.  Director H. Williams nominated President Engel.  President Engel accepted the nomination.  Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.  Director Beals moved that President Engel won by acclamation.  Seconded by Director Fairley.

Director Fairley was nominated for 1^st Vice President by Director Chupp.  Director Fairley accepted the nomination.  Further nominations were called for 3x’s; with no other nominees, the Executive Director declared the nominations closed and Director Beals moved that Director Fairley won by acclamation.  Seconded by Director R. Williams.

Director Grummell was nominated for 2^nd Vice President by Director Beals. Director Grummell accepted the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.   Director Beals moved that Director Grumell won by acclamation.  Seconded by Director H. Williams.

Director Beals was nominated for Treasurer by Director Fairley.  Director Beals accepted the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed. President Engel moved that Director Beals won by acclamation.  Seconded by Director Fairley.

Director Hansen nominated Director Paul as Ass’t Treasurer.  Director Paul accepted the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.  Director Beals moved that Director Paul won by acclamation.  Seconded by Director R. Williams.

Director H. Williams nominated Director R. Williams as Secretary.  Director R. Williams accepted the nomination.  Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed. Director Beals moved that Director Coleman won by acclamation.  Seconded by Director Grummell.

Director H. Williams nominated Director Coleman as Ass’t. Secretary.  Director Coleman accepted the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.  Director Beals moved that Director Coleman won by acclamation.  Seconded by Director Fairley.

Approval of July 21, 2018 Board Minutes:  Motion by Director H. Williams to accept the July 16, 2018 board minutes.  Seconded by Director Chupp.  All in favor.  Motion passed.

Executive Directors Report: Executive Director Somone reported horsemen’s representatives from the IHHA, ITHA and Fairmount, recently met with gubernatorial candidate Pritzker; an overview of the horse racing industry in IL. (where it’s at currently and what is needed for the future), was presented to acquaint Pritzker with the plight of the industry.  Executive Director Somone conveyed a final decision on the recapture lawsuit was reached last Friday and the judge dismissed the complaint. He noted although a disappointment, the IHHA will continue its efforts legislatively to remedy the disadvantageous effect of recapture.   Executive Director Somone related that the House Gaming Subcommittee has scheduled a hearing on SB7 for Aug. 22^nd.  A letter from the IHHA, ITHA and Fairmount will be presented to subcommittee chairman, Rep. Bob Rita, suggesting some tweaks to the current bill, to insure adequate funding protection for horsemen associations, etc.  Also, a subcommittee symposium is scheduled for Oct. regarding sports and online betting.

An IRB committee meeting is slated for noon this Wednesday, to discuss rules, etc. in regards to the concept/implementation of historical racing.

Executive Director Somone reported that the BBQ hosted by the IHHA, for the horsemen at the Springfield Fair, was well received and successful again.  He thanked IHHA lobbyist, Steve Brubaker (on the grill), Director R. Williams, Brenda Watson and all others who assisted in servings the horsemen 700 hamburgers, 200 hot dogs and 25 cases of water/soda.

ACTION ITEMS

Legislative –Two hearings have been scheduled by the House Gaming Subcommittee

(Rep. Bob Rita); one for Aug 22^nd, subject matter SB 7 (Amendment 3), horsemen groups will not testify, however, they will issue a joint statement in support of the overall bill, but highlight a few issues that still need to be resolved.  The October hearing is a roundtable for sports/online betting. HB5459 (ICF Shipped Semen bill), was signed/effected by the Governor on the first day of the state fair. Sports betting currently is operational in three states: NJ, DE and MS., however, it will take some time to disseminate the significance of their revenues. Veto Session is scheduled for Nov.13-15 and 27-29^th.  Lame Duck is in January 2019.

Grass Roots and Membership Report – The Membership committee will convene again next month to consider more options for 2019 memberships. Under board directive, Executive Director Somone will request that 2019 IHHA benefits/membership is promoted to horsemen attending the Illini Sale, along with placing an ad in the DuQuoin Fair program.  He will also, compose a bullet point letter stating the benefits provided to Illinois  horsemen through their IHHA membership, which will be mailed prior to 2019 renewal forms.

County Fairs – Director Fairley reported due to inclement weather two (2) of the 15 IHHA sponsored races had to be cancelled; he suggested to the board for consideration a proposal by the MidWest Colt Assn. to move these races to Sept.29^th since monies are already allocated there shouldn’t be any additional expense to add 1 pace 1 trot (still IHHA sponsored races) to the Fall Review in Springfield.   After board discussion, the directors gave Director Fairley permission to reach a mutual agreement for such.

Some questions arose regarding the timeliness of fair payments to horsemen; firstly, verification with the Dept. of AG. to see that vouchers have been submitted to the comptroller’s office will be conducted, if so, then an inquiry will be made to the comptroller’s office to reveal any hold-ups (note: state comptroller’s office has many institutions besides ours awaiting disbursement of payments).  Executive Director Somone will check into lagging ADW surtax payments.

Race Track Condition and Backstretch – Director Hansen noted that Hawthorne’s maintenance needs to fix lighting from the paddock to the spit box area; Director Rath mentioned again, problems with the exhaust fans in the barns. These issues will be addressed with Hawthorne Mgmt.by the Executive Director.

Due to inclement weather, several fair races had to be rescheduled, but in the end all were accommodated.  Executive Director Somone stated 2018 county fair plaques for the top driver, trainer, owner, breeder, are ready for distribution at the upcoming DuQuoin Fair.

Legal – An analysis of the IHHA By-Laws by the Board of Directors is to be implemented to see, what if any language, needs revision/updating, etc.; the board will give their recommendations at next month’s meeting.

Purse Account – Director Beals initial year-end projection showed -$400,000/

– $450,000 balance, however, after review of the first week of August’s data, Director Beals suggests it will now be, where it started at last year.

Based on racing stats for August, the track has to-date provided as many racing opportunities as it can, dependent on the horse population available.

Payment of Bills – After review of the bills, Director Beals requested a motion for payment.  President Engel motioned for payment.  Director H. Williams seconded.  All in favor.  Motion passed.

Social Media – Director Coleman reported use of social media worked well to provide horsemen with timely updates on harness racing scheduling at the Springfield Fair; she also commented, Four Footed Fotos did a notable job with photography at the fair and columns by Mike Paradise added depth. Director Coleman continues working in conjunction with Hawthorne on the development of a uniform sized decal for all trailers.  She will also, be promoting via social media, the upcoming Fall Preview event.

Executive Session- The board went into Executive Session at 3:05PM.  Executive Session ended at 3:15PM.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Paul.   All in favor.  Motion passed. Meeting adjourned at 3:20PM.

 

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MONDAY, JULY 16, 2018 -BOARD NOTES

HACKNEY’S – PALOS PK., IL.

Directors Present:  Beals, Rath, Cassano, H. Williams, Hansen, Chupp, R. Williams, Grummel, Franco, Fairley, Paul, Davis, Engel

Directors Absent:  Coleman, Teefey

Others:  Arens, Watson, Somone, K. Fairley, K.Rath, D. Paul, J. Walsh, Robin Schadt, Brent Bridges

Approval of June 18, 2018 Agenda:  Motion by Director H. Williams for approval of the June 16^th agenda.   Seconded by Director Cassano.  All in favor.  Motion passed

Approval of June 18, 2018 BOD Mtg. Minutes:  Motion by Director H. Williams for acceptance of the May 21^st minutes.  Seconded by Director Hansen.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported that the IHHA’s 2017 taxes are completed; a small refund is due ($4,367.00), from a loss carried back. In regards to the Annual IHHA BOD Election: questionnaire responses from candidates were mailed to eligible members for their perusal last week. Election ballots are scheduled to be mailed to eligible members July 19th, by the election supervisor-accounting firm: Legacy.  Ballot submissions are due back at Legacy by Friday, August 17^th-5pm.  The Standardbred Advisory Board budget from the Dept. of Ag. this year is $1.5mi. The funds will be used for Springfield; DuQuoin; Night of Champions; Cardinal/Violet races; county fairs, with $1,000 designated to each Colt Assoc.  The IRB has sanctioned the creation of a committee to explore the concept of historical racing; horsemen and lawyers are participants, who will render opinions on such.  The Executive Director mentioned sports betting successfully opened at the Meadowlands (NJ) over this past weekend, he noted however, the horsemen there have no legislative language allowing them to benefit from this new revenue stream.  Conversely, Monmouth Track, which is owned by the thoroughbreds as a non- profit, is expected to benefit greatly from sports wagering. Which highlights, if there’s to be IL. sports betting in the future, a continued effort by the IHHA and its lobbyist team is necessary to secure preemptive legislative language providing a safeguard for IL. horsemen.  The Executive Director while attending a legislative fundraiser last week ran into T. Carey from Hawthorne; the question was posed once again regarding winter race dates, but Carey expressed he has no inclination to request such from the IRB.  Last month the Executive Director conveyed to the board, an invitation from the IRB to suggest any administrative rule changes, revisions or tweaks. After board review/discussion of the IRB codes, the Executive Director has twelve rule changes to submit to the IRB.  Two of significance are:  GEO location for ADW (tracks phone call of where bets come from), if at the track, it’s considered a live wager, which garners a bigger percentage of the revenue and a rule request to make sure the purse accounts is held in a trust for horsemen, so if there’s any future track bankruptcy, etc., the purse account would be the horsemens’ and not considered a track asset.

The Executive Director announced Hawthorne Mgmt. would be attending the board meeting later in the afternoon.  He spoke to directors regarding airing horsemen’s concerns/issues with the race secretary’s office and addressing a proposal by Hawthorne Mgmt. to request from the IRB on it’s upcoming agenda an item to vacate five Thursdays in August. (Race dates awarded (set) cannot add-on, but can request to vacate). The board discussed its concerns/options; reached a concerted proposal. (See after Marketing/Public Relations)

ACTION ITEMS:

Legislative – To-date no house hearings have been scheduled regarding sports betting; however, media reports and comments from House gaming leader Bob Rita cite hearings will be held to lay groundwork for action in Veto Session (Nov.) or Lame Duck in January 2019.

A trio of racing board vacancies will occur as terms expire for 3 commissioners July 1^st (Scates, Sronce, Schiewe), but the three could remain on the board until replacements are announced. ICF Semen Bill Hammond 5459, sent to the governor June 19^th has not yet been acted upon.   The Governor has until the end of August to sign the bill or allow it to become law.

GrassRoots and Membership – Current membership status is 450.  IHHA sponsored county fair races continue to do well, with enough entries allowing for two to three divisions.

County Fairs – Director Fairley reported that inclement weather (rain) caused the cancellation of quite a few county fair races; this allowed apportioned Dept of Ag funds for those races to accrue and be pro-rated for upcoming purses races at Newton.  Also vouchers for the Spring Review were submitted and checks recently sent out.

Race Track Condition and Backstretch – Director Hansen related that lighting from the detention barn to the paddock area is non-functioning and Director Rath mentioned vents in the north end of the barns need to be opened.  Executive Director Somone will address these issues with track mgmt.

Payment of Bills – After review of the bills, Director Beals requested a motion for payment.  Motion by Director Hansen. Seconded by Director Chupp.

Marketing/Public Relations- Director Coleman has begun submitting Nicole Neulist’s articles for publication on USTA website, Twitter and Facebook.  She’s also working in conjunction with Hawthorne on the development of a racing decal for use on vehicles.

Hawthorne’s Race Secretary Robin Schadt, addressed concerns and expressed regret on oversight(s) with some draws, the e-track system, and human errors that have occurred.  She also acknowledged the horsemen’s frustration with communication and/or responsiveness – lack there-of, from some office personnel. She assured the board these matters will be attended to.  John Walsh discussed with directors the reasoning for the request to vacate dates in August; citing the Springfield/DuQuoin and county fairs as posing a difficulty in having a sufficient horse population to fill those race dates; he also noted, the declining horse population available for racing in IL. He articulated the tracks goal is to provide as many racing opportunities as it can and stated the tracks willingness (if there is enough horse population to fill), to add a number of races onto Fri/Sat/Sun cards to compensate. He mentioned next year’s dates request will not be finalized until July 31^st, until then the tracks request can be amended (reduced not added on to).The reasoning for such is again, the declining horse population and to sustain purse levels.  After discussion back and forth with the board, a mutual agreement was reached: Hawthorne’s request will be to vacate 4 Thursdays: Aug 9^th,16^th,23^rd,30^th.  A formula which links horses entered to total races for the weekend, to ensure additional races on Fri/Sat/Sun will be developed.  Also, Hawthorne agreed to test a single draw for the first couple of weeks in August to maximize racing opportunities. Each party will notify the IRB of such mutual accord.

Motion to adjourn the meeting by Director Beals.   Seconded by Director Grummel.  All in favor.  Motion passed.  Meeting adjourned at 4:28PM

________________________________________________________________________________________________

MONDAY, JUNE 18, 2018 – BOARD NOTES

HACKNEY’S – PALOS PK., IL.

Directors Present:  Rath, Cassano, H. Williams, Beals, Hansen, Chupp, Coleman, Franco, R. Williams

Directors Absent:  Engel, Davis, Grummel, Teefey, Fairley

Others:  Arens, Watson, Brubaker, Somon

Approval of June 18, 2018 Agenda:  Motion by Director H. Williams for approval of the June 18^th agenda.   Seconded by Director Cassano.  All in favor.  Motion passed

Approval of May 21, 2018 BOD Mtg. Minutes:  Motion by Director H. Williams for acceptance of the May 21^st minutes.  Seconded by Director Paul.  All in favor.  Motion passed.

Executive Directors Report:

The legislative session ended May 31^st; SB7 failed in committee.  The annual IHHA BOD Elections scheduled for August 18^th notice was mailed, nominations opened June 14^th and close June 22^nd.  Five current directors are up for re-election: Beals, Cassano, Davis, Rath and Teefey. The IHHA office has received requests for petitions for other nominees.  Last week the Executive Director attend a court hearing regarding the recapture lawsuit.  An interpretation by the judge on the validity of the suit is expected within 45 days.  The IRB June agenda includes the subject of Historical Racing, with the likelihood of a committee being created to explore the concept.  Last month’s motion for a golf cart rental and driver for the current racing meet has been fulfilled and is operational. The HHI recently requested support in opposing federal legislation which would ban race day lasix. The IHHA in conjunction with the ITHA signed a letter in opposition to that bill. Hawthorne mgmt. has cancelled races scheduled for July 2^nd ;  these races presumably will be incorporated on other race dates.  Executive Director Somone will e-mail directors a copy of the newly released AHC study of horses in America.  Executive Director Somone informed the directors of a letter received from the IRB inviting administrative rule suggestions.  Executive Director Somone requested board members review the IRB codes and submit any tweaks or revisions, etc. to him, so a formal list can be compiled by the July 16^th deadline.

ACTION ITEMS:

Legislative – The GA adjourned May 31^st, with a passed budget, including 708 funding at its usual amount ($1.2M).  SB7 gaming expansion, although addressed in committee did not pass. Gaming expansion’s next prospective date for passage is Veto Session, scheduled for Nov. 13-15 and 27-29. ICF bill Hammond (HB5459) passed both chambers and is expected to go the Governor for signature along with other packaged bills. (from passage to signature the normal timeline is up to 90 days).   Sports betting is now legal in DE and NJ; the IHHA continues its involvement in numerous sports betting discussions and has prepared reports delivered to key decision makers.

GrassRoots and Membership – Current membership status is 396.  The first IHHA sponsored county fair race is scheduled for Carrollton Tuesday night.  The Membership Committee will convene soon to discuss ideas for on-going membership renewal strategies for 2019.

County Fairs – Director Williams reported the Carrollton county fair is scheduled for Tues. and has a platform of 18 races.  She also noted in recent years, the hardship of colt associations to secure gap financing from local banks, who are skittish about the states ability to pay, leaving fairs boards faced with the dilemma of trying to finance a fair and of waiting for funds from the Dept of Ag. until proof of the racing program has taken place.  The IHHA again this year has sponsored multiple county fair races (trot & pace) for its membership.

Race Track Condition and Backstretch – Director H. Williams reported the track condition is good; he meets at least once weekly with Hawthorne’s maintenance to review the tracks condition.  The directors discussed the lack of stall gates in ship-in barns, also, the responsibility of horsemen to return saddle pads from the barns.

The directors examined the current preference system, after discussion Director Paul motioned for the current preference system be revised to: ICF takes preference over date, except when you’re in to go. Director Beals also requested included in the motion: if the race secretary must combine races periodically, never move a horse (to another class), without checking with the trainer for approval to race horse or not.  Seconded by Director Rath.  Vote 9 ayes 1 Nay.  Motion passed.

Directors also discussed the lack of availability/responsibility of personnel from the race secretary’s office to address horsemen issues on Tuesday prior to Wednesday’s draw.  Executive Somone will convey this concern to the race secretary’s office.

Purse Account – Director Beals relayed to directors, that with another week of data, he will be able to make a better assessment regarding any future purse account adjustments for the year.

Payment of Bills – After review of the bills, Director Beals requested a motion for payment.  Motion by Director Paul. Seconded by Director Cassano.

Marketing/Public Relations – Implementation of a golf cart/driver to assist horsemen from paddock to barns, etc. has been very well received and appreciated.

Social Media – Director Coleman reported that WGN on June 10^th showed an eight-minute segment filmed at Hawthorne. She also noted the video’s shot by track photographers are a huge media hit, when posted on social networks, such as facebook and twitter.

Director Coleman will begin submitting Nicole Neulist’s articles for publication on the USTA website on Mondays or Tuesdays.

Motion to adjourn the meeting by Director H. Williams.   Seconded by Director Paul.  All in favor.  Motion passed.

________________________________________________________________________________________________

MONDAY, MAY 21 2018 – BOARD NOTES

SAPUTO’S – SPRINGFIELD., IL.

Directors Present:  Beals, Chupp, Davis, Engel, Hansen, Grummel, Paul, Teefey

Directors Absent: Cassano, Coleman, Fairley, Franco, Rath, H. Williams, R. Williams

Others:  Brubaker, Watson, Hoffmann, T. Norman, Deb Paul, Somone

Approval of May 21, 2018 Agenda:  Motion by Director Hansen for approval of the May 21^st agenda.  Seconded by Director Chupp.  All in favor.  Motion passed.

Approval of April 16, 2018 BOD Mtg. Minutes:   Motion by Director Hansen for acceptance of the April 16^th minutes.  Seconded by Director Chupp.  All in favor.  Motion passed.

Executive Directors Report:  Executive Somone reported his and the IHHA’s lobbyist team attendance at fundraisers recently, in a continuing bid to keep the harness industry forefront in legislator’s perspective.  Executive Somone related a couple of meetings have been conducted by Arlington/Hawthorne regarding table games.  The recent Supreme Court ruling on the New Jersey sport’s wagering case overturned the federal ban; sports betting is now allowed state by state.  The ‘outs” litigation funds have been received by Hawthorne and are accounted for in the purse account. The IRB cancelled its monthly meeting for Tuesday May 22; in which agenda item: Historical Racing machines was scheduled.  Executive Director Somone reported that the annual IHHA Board Elections notice will be mailed in early June. Board Directors up for re-election are: Beals, Cassano, Davis, Rath and Teefey. Awareness is gaining, regarding the “recapture” lawsuit filed by the ITHA in concert with the IHHA and the IHBPA, along with the Illinois Thoroughbred Breeders and Owners Foundation also as a plaintiffs.

ACTION ITEMS:

Legislative –Ten days remain in the Spring Legislative Session; again budget negotiations remain eerily similar to last years.   Line budget item 708, is expected to be funded at its customary levels (1.3m). Bills we are watching closely include: Hammond-HB5459; Tracy-SB309; Link-SB3452; Syverson-SB3387. Gaming expansion is being discussed, but movement is not expected until after the election.  The May 14^th Supreme Court ruling overturned PASPA and cleared states to offer sports betting. IL. is not ready yet, however, it is on the legislative radar.

GrassRoots and Membership – Current membership stands at 387; with continuing renewal expected with the up-coming county fairs.

County Fairs – Track improvement dollars supplemented to county fairs, allocated from the Dept. of Ag’s. 708 funds, have been utilized for updating facilities, etc.  Some funds originally for June fairs have been re-allocated for the Violet/Cardinal races.

Race Track Condition and Backstretch – Use of the underground paddock on Derby Day was the cause of some consternation, but hopefully, the public relations benefits outweighed this.  Hawthorne’s mgmt. reported it’s addressing the current condition of saddle pads with repairs being attended to by the carpenter.

The board discussed the option of golf cart rental and driver for the current racing meet. After discussion, Director Hansen motioned for a golf cart rental/driver, with the total cost not to exceed $3,500.  Seconded by Director Chupp.    Director votes: 5 yes/3 no.  Motion passed.

Thanks was expressed to Hawthorne for their assistance in offering a Brian Cotton Memorial Race.

Purse Account – Director Beals noted at this time, comparison of this year’s purse report to last years is difficult, but derby day did help; although the full card was down, in-state was up.

Payment of Bills – After review of the bills Director Beals requested a motioned for payment.  Director Paul motioned for payment.  Seconded by Director Grummel.  All in favor.  Motion passed.

Marketing/Public Relations – A commercial sponsored by Hawthorne and Tito’s bar mistakenly states that Thoroughbred racing is back when it should say Harness. Director Paul sent an e-mail to Hawthorne to notify them of this error.

Earlier issued condition sheets would be helpful to the horsemen.

The board discussed the IHHA’s contributing toward a horsemen’s picnic to be held at Hawthorne.  After discussion, Director Davis motion the IHHA contribute $500 towards the picnic.  Seconded by Director Hansen.  All in favor. Motion passed.

Breeders – Only 180 registered foals in 2017; the lowest number since the 1950’s.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Paul.   Motion passed. Meeting adjourned at 2:45pm.

________________________________________________________________________________________________

MONDAY, APRIL 16, 2018 -BOARD NOTES

HACKNEY’S – PALOS PK., IL.

 

Directors Present:  Hansen, Chupp, Cassano, H. Williams, R. Williams, Fairley, Engel

Directors Absent:  Paul, Beals, Coleman, Grummel, Franco, Teefey, Rath, Davis

Others:  Brubaker, Watson, Arens, Somone

Approval of   April 16, 2018 Agenda:  Motion by Director H. Williams for approval of the April 16^th agenda.  Seconded by Director Hansen.  All in favor.  Motion passed.

Approval of March 19, 2018 BOD Mtg. Minutes:   Motion by Director R. Williams for acceptance of the March 19^th minutes.  Seconded by Director Fairley.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reiterated that an agreement had been reached by all parties concerning the “outs” litigation; the acceptance motion has been submitted to the bankruptcy judge for approval.

Director H. Williams attended an IRB hearing for a proposed detention-barn rule change for non-lasix horses from 4 hours to 3, the motion passed unanimously and is currently undergoing the rulemaking process, with a prospective approval date of, mid-June.

The IHHA and Hawthorne agreed to share the expenses for the upcoming qualifiers/preview races in Springfield, in which anyone can qualify; the $50.00 fee will be waived for trainers and drivers who are members of the IHHA.

Executive Director Somone conveyed that a trial period for a proposed model condition sheet created by a Trackmaster algorithm fostered by retired driver John Campbell was not looked upon favorably by Hawthorne’s race secretary.  He also, noted USTA’s T.C. Lane imparted that most race secretaries nationwide have expressed reluctance to implement such a program.  However, Woodbine racetrack is considering whether to host a trial period for this concept in the summer.

An amicus brief discussed at last month’s IRB meeting regarding the horsemen’s recapture lawsuit, was discouraged by IRB staff and ultimately, failed through vote.

Executive Director Somone relayed to the board, via an IHHA director, Hawthorne’s suggestion for a Derby Day early post time of 6:30pm, with the first race out of the underground paddock; the IHHA’s Backstretch Committee will convene to discuss this suggestion.

Executive Director Somone reported that IRB commissioner, Bob Schiewe, is resigning this week.

ACTION ITEMS:

Legislative – Committee deadlines were extended (until April 27^th) for three Sports betting bills: (SB2478-Stadelman); (SB 3125-Brady); (SB3432-Harris); impacting the IHHA and a Lottery Online Gambling bill. The Senate Gaming Committee held a sport’s betting hearing in early April; testimony was given on behalf of industry and sports leagues. Semen Shipment bills: HB5459- Hammond (under the Dept. of Ag’s guidance), has passed the House and is awaiting assignment in the Senate; SB 3097-Tracy, passed the Senate and is ready for floor action.  An ADW 4 yr. extension SB 3452 –Link, has passed committee, although some changes are still up for discussion, prior to floor action. By the later part of May, which bills are still live, which are exhausted for this session will be revealed.

MGM is selling the Elgin Grand Casino (of which Democratic Gubernatorial candidate Pritzker is a capital partner).

GrassRoots and Membership – Current membership is 334; with renewals continuing, as qualifiers/previews are upcoming and racing resumes the first week of May.

County Fairs –Director Fairley reported that approximately 20 county fairs have taken advantage of the $2,000 track improvement dollars supplemented from the Dept. of Ag’s 708 funds.

Race Track Condition and Backstretch – The board questioned/discussed the jurisdiction issue of enforcement of some IRB rules such as i.e., when colors are to be worn, shavings in stalls, etc.

Purse Account – Purse account projections are on target (with a slight cushion); Hawthorne’s latest purse report accounts for the $300,000 “outs” litigation funds even though to-date, they are yet, received.

Payment of Bills – After review of the bills by President Engel, he requested a motion for payment.  Motion by Director Fairley.  Seconded by Director R. Williams.  All in favor. Motion passed.

Breeders – Director R. Williams noted that of 2-year old Illinois breds eligible to race in 2018, there were 127 colts and 115 fillies; 146 pacers and 96 trotters.

Motion to adjourn the meeting by Director Cassano.  Seconded by Director Hansen.  All in favor.   Motioned passed.  Meeting adjourned at 2:20PM.

________________________________________________________________________________________________

MONDAY, MARCH 19, 2018  -Board Notes 

HACKNEY’S – PALOS PK., IL.

Directors Present:  Fairley, Hansen, H. Williams, Engel, Beals, Grummel, Coleman, Franco, R. Williams, Rath, Paul, Davis, Cassano

Directors Absent:  Chupp, Teefey

Others:  Watson, Brubaker, Paradise, Arens, Somone

Approval of March 19, 2018 Agenda:  Motion by Director Fairley for approval of the March 19^th agenda.  Seconded by Director H. Williams.  All in favor.  Motion passed.

Approval of the February 19, 2018 BOD Mtg. Minutes:  Motion by Director H. Williams for acceptance of the Feb. 19^th minutes.  Seconded by Director Cassano.  All in favor.  Motion passed.

Executive Directors Report:

Executive Director Somone reported that he recently attended the HHI Mtg. and gave a synopsis on a couple of reviewed topics for board (self-protective) consideration:

1. A bankruptcy case by Thistle Downs, a racetrack in, OH. wherein, the purse account of the thoroughbred horsemen was judged the property of the racetrack, thus the horsemen were excluded from the funds; which led to the horsemen’s legal implementation of a separate “trust fund” for the purse monies.
2.  Northfield racetrack in Ohio and the Ohio harness horsemen were involved in litigation. Those cases have been settled with a satisfactory outcome for all.

Thus because of the harness industry’s idiosyncrasies, the expenses of litigation and in light of the aforementioned, etc., he suggested even though the association carries a liability insurance policy, it should be more comprehensive and contain an additional clause (policy) for choice of representation (attorney).  The association’s current policy’s renewal is scheduled for July; the Executive Director will investigate the rate to update the policy and present such for the director’s endorsement.

Regarding the “outs” litigation, all parties have reached an agreement for settlement and signed off; the next step is the filing of an acceptance motion, which is scheduled for April 3rd, when the bankruptcy judge is anticipated to approve.  Funds could be in the purse account in the next thirty days.

ACTION ITEMS:

Legislative – The IL. GA is currently on Spring break until April 9/10; with the election and Easter, the deadline for bills out of committee does not occur until April 13^th, deadline for bills out of chamber of origin is April 27^th, with projected adjournment of the session May 31^st.  The New Jersey’s sports wagering case (federal ban) is on the Supreme Court’s decision list, with a ruling expected sometime within their 33 scheduled meetings between now and the end of Spring; IL. Gaming Committee Chairman, Steve Stadelman, may hold sports betting hearings within the next two months.  So far, there’s been no activity on the advancement of the two horse racing act bills concerning ADW extensions HB4384 (Hays)-SB3452 (Link).  Semen shipment bills: HB5459 (Hammond)/SB3097 (Tracy), under the Dept. of Ag.’s guidance are likely to advance.  Up to now, Hawthorne and Fairmount Park’s efforts for a Historical Racing proposed rule change by the IRB (allowing machines at tracks) lacks to-date, any scheduling on its board agenda. The IL. Lottery is positioning itself, as are lotteries across the country, as a sports betting platform.

GrassRoots and Membership – Membership status is 325 this month, with renewals continuing to be received.  Committee Chairperson Watson, highlighted third party liability insurance benefits for directors to emphasize to horsemen.

County Fairs – Director R. Williams reported that efforts continue, urging the Governor to release/restore $1.4 mi. in level funding appropriated (FY18) funds to IL. county fairs.

Race Track Condition and Backstretch – Executive Director Somone recounted an address by retired driver John Campbell at the HHI meeting in Florida. With a wealth of statistics and technology a continual trend of the future, he proposed a model condition sheet created by a Trackmaster algorithm, which randomly generates and appoints a number on the ability of horses and places a value on it.  The system allows for entering various data (which can be tweaked) for classifying horses, thus alleviating the burden on trainers and race secretaries of where to place a horse.  Woodbine racetrack is discussing a trial periods this summer.  The board discussed this novel concept and approved the Executive Director approaching Hawthorne mgmt. and race secretary about executing a trial period here also.

Director Bernie Paul presented to directors the concept/usefulness (transparency & trust) of a draw audit report (USTA). By use of random number generators, each horse, in each handicap group would be assigned a random number, with the group sorted by number.  A report could show the draws for the day/parameters of the race. Director Paul will explore further details with the USTA.

Legal – An IRB amicus brief has been requested for this months IRB meeting regarding the horsemen’s recapture lawsuit.

Purse Account – Director Beals conveyed that final purse reports from tracks are accounted for, with our current balance -$420,000.  The winter meet’s losses were -$480,000 which should be recouped during the summer meet.

Payment of Bills – After review of the bills, Director Beals requested a motioned for payment. Motion by Director Paul.  Seconded by Director Davis.  All in favor.  Motion passed.

Marketing/Public Relations – Director Coleman reported that there are plans to hold at least 2 sets of qualifiers in Springfield for the summer meet, the IHHA will discuss with Hawthorne cost sharing.  She also noted qualifiers are scheduled on Derby Day for 3pm, with a tentative agreed 1st post time of 6:30pm.  Director Davis relayed that he is a attending a non-profit fundraiser gala (300-400 people) scheduled at Hawthorne on Derby Day and suggested a collaborative effort with Hawthorne in holding on to these guest for the following harness racing program.

The AHC’s study of horses in America (with a special 20 pages for IL). brochure for distribution is being printed this week.

Social Media – Director Coleman recounted that on Facebook she reposted Mike Paradise’s recent quiz column, which garnered a large positive response.

Breeders – As mentioned in Legislative, the semen bill has momentum for passage, but the IHHA’s Breeder’s Committee has decided to remain neutral on it.

Motion to adjourn the meeting by Director Beals.  Seconded by Director H. Williams.  All in favor.  Motion passed.  Meeting adjourned at 3:30pm.

________________________________________________________________________________________________

MONDAY, FEBRUARY 19, 2018 – BOARD NOTES

HAWTHORNE RACE COURSE – CICERO, IL.

Directors Present: R. Williams, Chupp, Coleman, Cassano, Rath, Fairley, Beals, Franco, Davis, Engel

Directors Absent: Teefey, Grummel, Paul, H. Williams, Hansen

Others:  Arens, Watson, Somone, Brubaker

Approval of Feb. 19, 2018 Agenda:  Motion by Director Beals for approval of the Feb 19^th agenda.  Seconded by Director Fairley.  All in favor.  Motion Passed.

Approval of January 8, 2018 BOD Mtg. Minutes:  Motion by Director Beals for acceptance of Jan 8^th minutes.  Seconded by Director Franco.  All in favor.  Motion passed.

Executive Directors Report:   Executive Director Somone reported he attended the USTA Awards/Banquet in Springfield; he gave a short discourse on the status of the industry.

Executive Director Somone attended an IRB meeting to express, as a symbolic gesture, opposition on behalf of IL. horsemen regarding recapture certification.  He also noted, Hawthorne and Fairmount Parks’ efforts for Historical Racing persist for a proposed rule change by the IRB allowing machines at tracks; which in theory is acknowledged, if appropriate language brought additional revenue for harness horsemen,  it could be plausible.

Executive Director Somone attended multiple legislative fundraisers within the last five weeks, in a continuing bid to keep the harness industry forefront in legislators’ perspectives.

To date 708 Dept. of AG. money funds are included in Gov. Rauner’s suggested budget.

Executive Director Somone reported that he joined in Springfield, an interested potential racino developer, who toured the state fairgrounds and met with policymakers.

The Dept. of Ag.’s Acting Bureau Chief for County Fairs & Horse Racing Rhonda Jachinto has resigned.

ACTION ITEMS:

Legislative –   The Spring’s legislative season has begun, with a bill introduction deadline as of last Friday, sixteen bills were introduced to amend the Horse Racing Act; fifteen to amend the Riverboat Gaming Act; fifteen amending the Video Gaming Act and five sports betting bills.

Of notice:

Two horse racing act bills: HB4384 (Hays)-SB3452 (Link), promoted by Arlington, would extend the ADW sunset from Dec.31, 20018 to Dec 31, 2022.

Two gaming expansion bills similar to SB7: HB5146 and HB5292 (Mayfield) (later bill supports a Springfield casino).  House Bill 5296 by Hoffman, proposes 150 VGT’s at tracks with five at OTB’s (includes a 3-year ADW extension), with an Arlington Park exclusion.

Two semen shipment bills under the Dept. of Ag’s guidance: HB5459 (Hammond)/SB3097(Tracy).

Under Sports Betting bills: 2 shell bills, one by (Lang) HB4214 and one by (Stadelman) SB2478.  HB5186 (Butler), a horsemen sports betting bill which includes tracks/OTB’s for 10 years only and SB3125 (Brady),  an Arlington bill for tracks /OTB’s with IRB written rules, no purse split, live racing or recapture repeal.  SB3432 (Harris) is a MLB/NBA bill seeking 1% of handle -riverboats only- excludes horse racing, and allows the ability to limit game feed and data.   The Supreme Court just added today, the New Jersey Sport Betting wagering case (federal ban) to its decision list; a ruling could come as early as Wednesday.

GrassRoots and Membership – Membership status continues to grow with 320 renewals processed to-date.  Further expansion is seen with the upcoming spring meet and county fairs.

County Fairs – Director R. Williams shared with board directors, a letter to Gov. Rauner executed by Margaret Vaughan, lobbyist for the IL. Association of Agricultural Affairs, who reached out to 34 legislators to participate as signatories, requesting the restoration/release of $1.4 mi. in level funding appropriated funds to IL. county fairs from the GOMB.

Directors R. Williams announced that the IL. county fair boards/directors are hosting a legislative reception Feb 28^th, at Saputos (Springfield); horsemen are encouraged to participate.

Director Fairley related that the Dept. of Ag. is allotting 708 monies from last fall to county fairs for track maintenance ($2,000 ea.).

Race Track Condition and Backstretch – Director Fairley motioned that the IHHA should send a thank you message to Hawthorne’s track maintenance crew for their efforts during the winter meet.  Seconded by Director Beals.  All in favor.  Motion passed.  Executive Director Somone will mail such.

Legal – Executive Director Somone disclosed that next Tuesday a declaratory judgement (procedural) in the “outs” litigation by the bankruptcy’s trustee (the riverboats)is anticipated and will request the judge ‘s approval for an agreed settlement for the horsemen’s purse account.

Purse Account – Director Beals informed the board he is still awaiting finalized purse reports from tracks concluding 2017 and for early 2018.

Payment of Bills – After review of the bills Director Beals requested a motion for payment.  Seconded by Director Fairley.  All in favor.  Motion passed.

Social Media –  Director Coleman recounted on the successfulness of the Anthony McDonald-Stable.CA horse-ownership share promotion with Hawthorne (advertising by website, radio, social media etc. drew a large crowd); with 10 winners, who now own 2 shares each in a race horse.

Director Coleman stated the stable-to-stable competition (she against Payton Ode) conducted during the winter meet went well.   Participants provided excellent feedback and enjoyed the giveaway’s/ amenities provided by Hawthorne guest services.  Consequently, more ideas are being formulated for the Spring/Summer meet;  Executive Director Somone requested board approval for the purchase of polo shirts to be worn by directors at the Spring/Summer meet, (highlighting them as liaisons) to fans, to assist them with learning how to wager, etc. and undergo a consummate racing experience. The Board gave its approval

Motion to adjourn the meeting by Director Beals.  Seconded by Director Davis.  All in favor.  Motion passed. Meeting adjourned at 4:30pm.

________________________________________________________________________________________________

MONDAY, JANUARY 8, 2018 – BOARD NOTES

HACKNEY’S – PALOS PK., IL.

Directors Present:  Beals, Cassano, Franco, Davis, H. Williams, Paul, Coleman, Engel, Hansen

Directors Absent:  R. Williams, Fairley, Rath, Teefey, Chupp, Grummel

Others:  Arens, Paradise, Watson, Brubaker, Hoffmann, Somone

Approval of January 8, 2018 Agenda:  Motion by Director H. Williams for approval of the Jan. 8th agenda.  Seconded by Director Cassano.  All in favor.  Motion passed.

Approval of December 18, 2018 BOD Mtg. Minutes:  Motion by Director H. Williams for acceptance of the Dec. 18^th minutes.  Seconded by Director Cassano.  All in favor.  Motion passed

Executive Directors Report:  Executive Director Somone distributed USTA coloring books (used by the IHHA at the annual State Fairs as promotional give-aways) to board directors for circulation.

He also mentioned the legal status of the “outs” case would be discussed in: Legal and the topic of Historical Racing under: Legislative.

Executive Director Somone reported the 2018 Cardinal/Violet 2yr-old races previously, tentatively slated for July, have now officially been scheduled

for June 15^th at Hawthorne.

The Executive Director relayed to the board receipt of a call from Cogfa (a bi-partisan group) of forensic accountants, researching figures (past & future) concerning jobs related to horseracing in IL.  Past reports by this group have been used to assist legislator’s comprehension toward gaming legislation.

Executive Director Somone reported on the IRB’s December agenda item: the current group, RICF (administered by the tracks) faced a bid by the Alevio Medical Grp. The IRB granted the contract again to the RICF for administration.

ACTION ITEMS:

Legislative – The House convenes on Jan 23^rd, the Senate Jan 30^th for the 2018 legislative session.  Under consideration, a bill brought forth through IL. Breeder’s efforts, to allow semen from an Illinois registered stallion to be shipped out-of-state and still to be eligible for IL. races.  However, a rule proposal by the Dept. of Ag., on Dec 26^th (allowing semen to be shipped out, but not ICF eligible), conflicts with the aforementioned and needs to be reconsidered.  An amendment is being drafted; passage deadline by both chambers is Feb.1st.

Hawthorne and Fairmount’s Historical Racing efforts continue, requesting the IRB to propose a rule change allowing machines at tracks. To-date, no language has been provided by Hawthorne/Fairmount for such, nor purse splits either. The proposition is anticipated to be on the January IRB’s monthly meeting agenda for discussion.

In December oral arguments were heard by the Supreme Court in the New Jersey sports wagering case (federal ban).  A ruling is expected within the next five months.  In anticipation of a favorable ruling, many states have already drafted and/or filed bills for allowance in their states.

Illinois’s new law concerning sexual harassment is in effect; lobbyist and their entities must now operate under such, requiring sexual harassment training, a policy placement and provision of a sign-off document.  The IHHA lobbyist team are undertaking the requisites for compliance within its 30 day mandate.

GrassRoots and Membership – To-date nearly three hundred IHHA 2018 membership renewals forms have been processed.  Arrangements have been made with Hawthorne’s bookkeeper allowing horsemen to renew their 2018 IHHA membership with payment from their account during the winter meet.

Race Track Condition and Backstretch – (in Executive Session)

Legal – Executive Director Somone reported that in the timeline of the “outs” case, a status hearing held in Dec., found the judge’s interpretation to be the case has merit, but lacks certain elements for its progress; necessitating an amendment to be filed by Jan 30^th.

Purse Account – Director Beals reported he’d recently sent directors a purse account summary indicating a -$340,000 to $350,000 year-end balance. He then answered any directors queries regarding its content.

Payment of Bills – After review of the Bills Director requested motion for payment.  Motion by Director Cassano.  Seconded by Director Paul.  All in favor.  Motion passed.

Social Media –Director Coleman expressed to directors her recent, very successful social media activities promoting harness racing at Hawthorne’s Winter series; a challenge (stable to stable) entered between her and Payton Ode; which led to an interview prior to Friday’s race on the Mike and Mike show, with 400 live views and 4,000 post interview listeners.  Hawthorne also joined in with a promo ad on Facebook (receiving 6,500 clicks) and give-aways to participants: a free program and stocking caps.  Guests also had tours provided by Hawthorne’s guest services, a ride in the starter car, and a picture in winner’s circle. A friend of Director Coleman’s in Ohio posted a couple of videos on Twitter, gaining re-tweets.   The board discussed ideas for future summertime events.

Executive Session – The board went into Executive Session at 2:25pm.  Session ended at 3:00pm.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Paul. All in favor.  Motion passed.  Meeting ended at 3:05pm.

________________________________________________________________________________________________

MONDAY, DECEMBER 18, 2017 – BOARD NOTES

HACKNEY’S – PALOS PK., IL.

Directors Present:  Paul, Hansen, Chupp, Cassano, H. Williams, Beals, Teefey, Fairley, Davis, Franco, Engel, Coleman, R. Williams, Grummel, Rath

Directors Absent:

Others:  Arens, Watson, Brubaker, Hoffmann, Paradise, Kate Rath, Rob Rittof, Somone

Approval of December 18, 2017Agenda:  Motion by Director H. Williams for approval of the Dec 18^th Agenda.  Seconded by Director Cassano.  All in favor.  Motion passed.

Approval of Nov. 20, 2017 BOD Mtg. Minutes:  Motion by Director H. Williams for acceptance of the Nov. 20^th minutes.  Seconded by Director Paul.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported the “outs” merit hearings status was re-scheduled for Dec. 19^th. 

He also noted, the IRB monthly meeting scheduled for tomorrow includes an agenda item concerning the administration (currently by tracks) of the RICF (Health/Dental Program) for horsemen, with a bid by the Alivio Medical Grp.   At the upcoming January IRB meeting when recapture numbers are typically certified, such will be opposed by the IHHA

Qualifiers underwritten by Hawthorne, were held last week in Springfield, approximately 53 horses met eligibility; more dates are slated for next week.

The Executive Director reported he attended several legislative fundraisers last month.

He also noted Hawthorne and Fairmount Park continue with their efforts for Historical racing machines and plan to request to begin the rulemaking process at the January 2018 IRB Meeting.

Dates for the 2yr old  2018 Cardinal & Violet have tentatively been changed (although not yet official) to either the weekend of July 6^th or July 13^th

As a result of the recent climate within the IL legislature regarding the exposition of a decades long sexual harassment culture, all lobbyists registering with the state, must now attend a sexual harassment course and submit a sign off document

ACTION ITEMS:

Legislative – To-date all 708 monies owed for races conducted in 2017 have been paid, as well as breeders awards.  With a new incoming director for the IL. Office Management Budget, the IHHA lobbyist team will update said person regarding the remainder of the FY2018 budget.  The team will also work on seeing that appropriations for 708/709 are contained in a FY2019 budget to be debated this spring

Earlier this month oral arguments were heard by the Supreme Court in the New Jersey sports wagering case (federal ban).  If overturned, multiple states are preparing or already have bills pending to allow it.  The IHHA lobbyist team is also, collecting language to use for a draft bill in IL. to make sure that horsemen are included.

GrassRoots and Membership –2018 Membership renewal forms were mailed in late November and a reminder was posted on the IHHA website; a steady response continues.  Forms will also be available at Hawthorne when racing begins again in January.

County Fairs – The 2018 county fairs consideration deadline was Dec. 1^st   Five fairs participated in a bidding process for special events conducted by the Dept. of Ag.  The June fairs will receive additional funding from 708

Race Track Condition and Backstretch – Director H. Williams reported that track mgmt. ordered cross ties and stall gates for the upcoming Hawthorne winter racing meet. Hawthorne mgmt. also confirmed qualifiers will be held during the first week.  Since Hawthorne funded the qualifiers last week in Springfield, Director Grummel motioned the IHHA agree to pay half the expense for the Springfield qualifiers scheduled for the end of Dec.  Seconded by H. Williams.  All in favor.   Motion passed.  The IHHA will post notice of qualifying dates on its website.

Purse Account – The purse account year-end range projections is a -$350,000 to -$400,000.  Director Beals reported that the Cardinal/Violet Stakes purses were negotiated with Hawthorne.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Cassano.  All in favor.  Motion passed.

 Social Media – Director Coleman continues use of social media (Facebook, Twitter) to communicate/share racing info to horsemen, i.e., qualifying dates, etc.   President Engel noted Mike Paradise’s column posting will increase again to 4 days beginning with January racing meet.

Breeders – Director Teefey revealed that some IL breeders had disclosed they have purchased mares for breeding in 2018; he also noted this years foals were the lowest since 1950 and ideas and discussions continue on how to benefit an IL. breeders program for the future.

Executive Session –   The board went into Executive Session at 2:50pm.  Session ended at 3:10pm.

Director Coleman motioned to add $5K to the annual budget for County Fair testing.  Seconded by Director Beals.  All in favor.  Motion passed.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Paul.  All in favor.  Motion passed. Meeting ended at 3:15pm.

________________________________________________________________________________________________

MONDAY, NOVEMBER 20, 2017 – BOARD NOTES

TOP CAT’S CHILL & GRILL – SPRINGFIELD, IL.

Directors Present:   Rath, Paul, Hansen, Fairley, Chupp. Williams, H.  Williams, R., Engel, Grummel, Beals, David, Teefey

Directors Absent:  Coleman, Knicley, Cassano

Others:  Watson, Brubaker, Hoffman, Tom –Benita Simmons, B. Wright, Kathryn Rath, Debbie Paul, Doc Walker

Approval November Agenda:  Motion by Director H. Williams for approval of the Nov. 20^th agenda.  Seconded by Director Paul.  All in favor.  Motion passed.

Approval of Oct. 16, 2017 Minutes:  Motion by Director Hansen to accept the Oct. 16^th board meeting minutes.  Seconded by Director Chupp.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported Director Knicley tendered his resignation.

A recapture reimbursement lawsuit has been filed against the state by the IHHA, ITHA and ILHBPA and has received good press coverage.

Executive Director Somone related the bankruptcy “outs” hearing status is pending. The judge may decide the case’s merit by Dec. 20^{th .} 

Executive Director Somone conveyed the “random” IRS audit concluded with a favorable appeal on the IHHA’s behalf.

Executive Director Somone described to the board, conclusions of the IHHA’s owner’s survey with Hawthorne facilities, etc.; these findings will be examined with Hawthorne.

Attendance at legislative fundraisers continue to foster favorable relationships.

Executive Director Somone reported that an interested potential developer for a racino is still actively exploring options. Efforts to have the current detention rule changed to a 3 hours is still in discussion. He’s still awaiting a response regarding final payment disbursement from the Night of Champions.  The IHHA along with Hawthorne will share the expense for coffee in the paddock during the winter meet.  There will be no hub rail at Hawthorne.

ACTION ITEMS:

Legislative – The 2017 legislative Veto Session concluded without consideration of gaming expansion legislation.  With 2018 an election year, the Spring Session begins at the end of January with only a few active days expected until after the primary; even though bill introduction deadlines in both chambers is Feb 16^th, all bills will not be seen until after that date.

If the constitutionality of the New Jersey PASPA case before the Supreme Court is repealed, it’s likely future gaming sports betting language will need to be incorporated into IL. gaming expansion bills.

The recent confusion regarding the sweep of 708-709 funds by the IL. Comptroller’s office in Oct. was resolved. It was reported that sufficient balances remain in 708-709 for FY18 and FY19 funding.  The IHHA lobbyist team will continue its efforts to make sure that 708-709 appropriations are contained in a FY2019 budget to be debated this spring.

Hawthorne and Fairmount are advocating alternative revenue source ideas for the spring legislative session.

GrassRoots and Membership – 2018 membership forms along with a letter of IHHA accomplishments will be mailed next week.  The membership rate will remain at $40.

County Fairs – Consideration for 2018 county fair dates must be submitted to the Dept. of Ag. by December 1^st.  The IHHA sponsored county fairs races have been of great benefit in previous years, and hopefully, can be continued in 2018.

Race Track Condition and Backstretch – Executive Director Somone will check on the feasibility of qualifiers either Jan 4th or 5^th at Hawthorne and possibly in Springfield in the prior weeks.

 Purse Account – The purse account is approximately a -$350,000.00 as projected for year-end.   With more commentaries regarding the condition sheet reopening the subject, Director Beals will redraft board suggestions and forward a revised sheet to the Executive Director and directors.

The board discussed options for the 2018 purses, stakes and overnights.

Payment of Bills –After review of the bills Director Beals motioned for payment of the bills.  Seconded by Director Hansen.  All in favor.  Motion passed.

Finance Committee -The Finance committee is scheduled to meet prior to next month’s board meeting.

Marketing/Public Relations – Hawthorne’s ExpressBet commercial is currently being aired.

Breeders – The Dept. of Ag. recently hosted a meeting of major breeders who agreed to disagree regarding issues faced in IL.

Executive Session – The board went into session at 4:20PM.  Session ended at 4:35PM.

Motion by Director Grummel to ask Juan Franco (contingent on his acceptance) to join the IHHA board of directors as a replacement for resigned director, Mike Knicley.  Seconded by Director H. Williams.

The board re-entered Executive Session at 4:40PM.   Session ended at 5:00PM.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Hansen.  All in favor Motion passed.  Meeting adjourned at 5:00PM.

________________________________________________________________________________________________

MONDAY, OCTOBER 16, 2017 – BOARD NOTES

HACKNEY’S – PALOS PK., IL.

Directors Present:  Cassano, Beals, H. Williams, Chupp, Hansen, Engel, R. Williams, Paul, Coleman, Davis; excused absence: Fairley, Grummel, Teefey

Directors Absent:  Knicley

Others:  Paradise, Arens, Brubaker, Hoffmann, Watson, D. Paul, Somone

Approval of Oct. 16^th Agenda: Motion by director Paul for approval of the Oct. 16^th agenda. Seconded by Director H. Williams.  All in favor.  Motion passed.

Approval of September 18, 2017 Minutes: Motion by Director H. Williams to accept the Sept 18^th board meeting minutes.  Seconded by Director Paul.  All in favor.  Motion Passed.

Executive Directors Report:  The IRB recently released racing dates for 2018 were as expected.

Legacy, the IHHA’s accounting firm, continues with its assistance in the IRS audit; correlating responses concerning select allocated items within the budgeted expenses

category.  Further progressive details, should be available by next month.

The Springfield Fall Review races were completed this past Saturday the 14^th.  . Executive Director Somone expressed kudos to former Director Carter, for his contributions of time/effort in making it such a success.   Vouchers were to be submitted, by Dept. Ag., after the Fall Review races were completed. It takes approximately 30 days before checks are issued to owners (1^st name listed on forms) from the Midwest Horse Assoc. and the billing procedure for drivers/trainers remains the same as for county fairs.

Executive Director Somone reported after on the “outs” status hearing Oct. 3^rd, against the Maywood/Balmoral bankruptcy “trustee” in seeking emancipation of the 2014-2015 release of funds into the horsemen’s purse account.

Discussions continue regarding the procedure for allocating the remaining 708 funds.

Executive Director Somone expressed on a sad note, that the IHHA’s former office insurance coordinator, Debbie DePass, expired Oct. 7^th; flowers were sent from the office.

ACTION ITEMS:

Legislative – Veto Sessions first week begins Oct 24 ‘til the 26^th; second week is scheduled for Nov.7^th-9^th.    During this period no gaming legislation is anticipated.

To-date a flood of legislators are not seeking re-election (24).  For those seeking  election/re-election, petitions are being circulated; filing begins Nov. 27^th concluding on Dec. 4^th.

Gaming proposals already complicated, may become even more so in 2018, with the advent of sports betting.  The US Supreme Court in early Dec. will hear the NJ lawsuit (Pasa) and decide on its constitutionality.  If repealed, the likellihood could cause the introduction of many bills allowing for sports betting.

GrassRoots and Membership – The board discussed options regarding the upcoming 2018 membership renewal and agreed upon the inclusion of bullet- point letter highlighting IHHA activities on its memberships behalf.  The Membership Committee may have a conference call this month to give its recommendation(s) to the board at next month’s meeting.

County Fairs –Director R. Williams reported that Margaret Vaughan’s (lobbyist for IL. Ag. affairs) article in a recent edition of a county fair newsletter, urged horsemen to continue their efforts increasing legislators (especially any upcoming new legislators) awareness of the dire county fair situation.

The board discussed hosting a potential Spring lobby day in conjunction with the Dept. of Ag. and other horsemen groups for a Spring racing review in Springfield also, employing social media: Facebook/Twitter to enhance a legislative met/greet scenario.

Race Track Condition and Backstretch – Director H. Williams reported the track maintenance group for this past Saturday’s Fall Review in Springfield, did a great job in spite of windy/rainy weather.

Legal – Executive Director Somone will work with the IRB for an adjustment in the current 4 hour detention barn rule (non-lasix horses) for a reduction to 3 hours.

Executive Director Somone stated in regards to a board directors resignation, the IHHA by-laws require a 15 member panel; however, the replacement can either be the 6^th place candidate from the last annual board election (since there were only 5 candidates this past election) it is non-viable option, or the board may choose a candidate of its own accord as a replacement.  After board discussion, Director Beals motioned for Gary Rath as the replacement to fill vacancy.  Seconded by Director Hansen.  All in favor.  Motion passed.

Purse Account – Director Beals reported a projected year-end balance of -$325,000.

It is anticipated 2018 will require a purse cut of approximately 25%.

Payment of Bills – After review Director Beals motioned for payment of bills.

Seconded by Director Paul.  All in favor.  Motion passed.

Marketing/Public Relations – President Engel shared that even with harness racing over until its winter meet, Mike Paradise’s stories continue each Friday on the IHHA website.

Social Media – Director Coleman noted the Fall Review on Facebook garnered a lot of response, increasing likes from 1800 to 2200, up 14.8%.  She also suggested the IHHA coordinate with Hawthorne on implementing software for a 360 degree camera for fans to be able to view races on their phones, etc.

Executive Session – The board went into Executive Session at 2:10pm.  Session ended at 3:00PM.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Davis.   All in favor.  Motion passed.  Meeting adjourned at 3:10PM.

________________________________________________________________________________________________

MONDAY, SEPTEMBER 18, 2017 Board Notes

HACKNEY’S – PALOS PK., IL.

Directors Present:  Beals, H. Williams, Hansen, Chupp, Knicley, R. Williams, Coleman, Davis, Paul, Engel; excused absence: Fairley Teefey, Carter, Grummel

Directors Absent:  Cassano

Others:  Arens, Paradise, Brubaker, Hoffmann, Somone

Approval of September 18, 2017Agenda:  Motion by Director H. Williams for approval of the Sept 18^th agenda.  Seconded by Director Paul.  All in favor.  Motion passed.

Approval of August 21, 2017 Minutes:  Motion by Director H. Williams to accept the August 21^st board meeting minutes.  Seconded by Director Hansen.  All in favor.  Motion passed.

Executive Directors Report:  Awards for the 2017 county fair leading driver: (Jamaica Patton); trainer: (Roshen Trigg); Owner: (Roshen Trigg) and Breeder: (Dr. Walker), were presented last month at the DuQuoin State Fair.

The Executive Director continued legislative efforts by recently attending a fundraiser for House Rep. Leader Jim Durkin.

The IHHA and ITHA recently met with Hawthorne mgmt. to discuss the upcoming IRB dates hearing.  Agreement was reached for Hawthorne to amend their dates order.

The track operated RICF (health welfare for horsemen) has a competitor for its operations contract from the Alevio Medical Grp.  The IRB will make a contract decision later in the year.

The IHHA has been randomly selected for an IRS audit to be conducted this week.   The President, Executive Director and the IHHA’s accounting firm have collectively assembled required records in preparation; all is in order.

708 funds constituting ($1.5mi.) have been officially released (e-mail Fri. 9/15/17) from the State of Illinois to the IL. Dept. of Ag; expenditure of these funds by law, covers a period from July 1^st 2017 to June 30^th, 2018.   The IHHA’s lobbyist’s team worked tirelessly to secure two years funding into the budget and also, for the release of these funds from the Governor’s office to the IL. Dept. of Ag. The IL. Standardbred Advisory Board is meeting today to discuss options for the dispersal of funds. The Dept. of Ag has the ultimate say on the allocations.  IHHA directors: (Teefey, Carter, Grummel, and Fairley) are in attendance to present its recommendations.

The Executive Director spoke with the racing secretary a couple of weeks ago regarding the draw for the condition sheet for the Night of Champions. The racing secretary made some suggestion and as of yesterday changed some things. The IRB repealed the detention barn rule back in May, subsequently, there will be no traditional detention barn for Night of Champions.

The Executive Director will seek support to position an item on an upcoming IRB Agenda, a request for the reduction of Lasix time from 4 hours to 3.

ACTION ITEMS:

Legislative – 708 Funds – (see Executive Directors Report).  Veto session is scheduled for the weeks of October 24-26^th and November 7-9^th.   The exodus of IL. legislators continues, with the announcements of House Majority Leader, Barbara Flynn Curry and Attorney General, Lisa Madigan; previously, two dozen other legislators revealed plans of retirement or not seeking re-election.

GrassRoots and Membership – Current membership stands at 446.  The membership committee will convene to discuss promotion of 2018 membership and application mailing dates.

Race Track Condition and Backstretch – Director H. Williams reported that

food provided by the IHHA for approximately 100-125 horsemen Saturday night at Hawthorne was well received, with horsemen expressing gratitude.  Director Paul again mentioned a request for a golf cart for horsemen to use during the winter meet to go to/ from the spit box and the parking lot.  Director Coleman brought up for discussion the necessity of latitude within the parameters of the IRB 45 day race rule in conjunction with the IHHA’s 2018 Hawthorne winter meet.

Insurance – Executive Director Somone reported that two former insurance participants continue to make back payments; however, delinquent former participants still exist and notwithstanding, President Engel and directors are deciding on remedial recourse.

Legal – (Executive Session)

 Purse Account – Director Beals suggested directors start giving thought to a new purse structure for 2018 with further board review after 708 funds dispersal and the “outs” court date in Oct

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Paul.  All in favor.  Motion passed.

Marketing/Customer Relations –  Mike Paradise noted that Hawthorne’s “own a horse” Facebook promotion this past weekend was extremely successful; with four winners sharing in a $16,500 purse and also, enjoying a dinner, tour of the paddock and ride in the starting car.

Executive Session – The board went into session at 2:45PM.  Session ended at 2:55PM.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Chupp.  All in favor.  Motion passed.  Meeting adjourned at 3PM.

 ________________________________________________________________________________________________

 MONDAY, AUGUST 21, 2017 BOARD NOTES

HACKNEY’S – PALOS PK., IL.

Installation of New Board Members:  President Engel welcomed and introduced new board member Craig Grummel.  President Engel congratulated the returning directors and thanked all for their participation in the election process. President Engel also expressed thanks to outgoing director Casey Leonard for his years of dedicated service on the board. Tim Lakis, Election Supervisor of Legacy, LLP. (accounting firm) sent official notification read by Executive Director Somone, certifying that all election protocols were met for the Annual 2017 IHHA BOD Election held Sat. Aug 19th in accordance with the IHHA By-Laws; since there was no formal election with only five (5) candidates, Legacy mailed proxy forms (for approval/acceptance) to the eligible voters and received the required response of 10% as of Aug. 1^st accepting the five candidates by acclamation. Motion by Director Beals to accept the election results.  Seconded by Director Paul.  All in favor.  Motion passed.

Directors Present: Beals, H. Williams, Grummel, Chupp, Hansen, Knicley, Cassano, Engel, Paul, R. Williams, Fairley, Davis, Carter.

Directors Absent:  Coleman, Teefey

Others:   Brubaker, Arens, Paradise, Somone

Approval of August Annual Minutes/Report:  Motion by Director Beals to accept the Annual Board Meeting Minutes.  Seconded by Director H. Williams.  All in favor.  Motion passed.

Approval of August Agenda:  Motion by Director Beals for approval of the August 21, 2017 agenda.  Seconded by Director Paul.  All in favor.  Motion passed.

Election of Officers:  Executive Director Somone called for nominations for the position of President.  Director Fairley nominated President Engel. Seconded by Director Knicley. President Engel accepted the nomination.  Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.  President Engel won by acclamation.

Director Fairley was nominated for 1^st Vice President by Director Paul.  Seconded by Director Hansen.  Director Fairley accepted the nomination.  Further nominations were called for 3x’s; with no other nominees, the Executive Director declared the nominations closed and Director Fairley won by acclamation.

Director Carter was nominated for 2^nd Vice President by Director Beals. Seconded by Director Paul. Director Carter accepted the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.   Director Carter won by acclamation.

Director Beals was nominated for Treasurer by Director Carter. Seconded by Director Davis.  Director Beals accepted the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed. Director Beals won by acclamation.

Director H. Williams nominated Director Paul as Ass’t Treasurer. Seconded by Director Hansen.  Director Paul accepted the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.  Director Paul won by acclamation.

Director H. Williams nominated Director R. Williams as Secretary. Seconded by Director Hansen. Director R. Williams accepted the nomination.  Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed. Director R. Williams won by acclamation.

Director Davis nominated Director Coleman as Ass’t. Secretary. Seconded by Director Carter.  Director Coleman accepted the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.  Director Coleman won by acclamation.

Approval of July 17, 2017 Board Minutes:  Motion by Director Carter to accept the July 17, 2017 board minutes.  Seconded by Director R. Williams.  All in favor.  Motion passed.

Executive Directors Report: Executive Director Somone reported $350,000 of the 708 line money has been secured; with $275,000 allocated for the Springfield/DuQuoin Fairs, and $75,000 apportioned for remaining county fairs.  Work continues on procuring funding for the Night of Champions and the Cardinal/Violet races for next year with an outcome possible within the next couple of weeks.

Executive Director Somone conveyed that Dept. of Ag. Bureau Chief, Rhonda Jachino reported that vouchers for Springfield races have been submitted to the comptroller’s office, with a 30-45 days expectancy for disbursement.

Executive Director Somone reported that the BBQ hosted by the IHHA for the horsemen at the Springfield Fair was a success.  He thanked IHHA’s lobbyist Steve Brubaker and all others who assisted, where an average of 320 meals per day were served to horsemen Also, kudos to Director Carter, Rhonda Jachino (Dept. of Ag.), M. Brink, and T. Simmons for their efforts to make sure track conditions at Springfield were picture perfect (even with some rain). Director Carter also worked at the Dept. of Ag’s. Little Helper exhibit and from the IHHA’s small (horse paraphernalia decorated) barn and distributed 1,000 coloring books to children. Director Carter also conducted interesting interviews during the fair races and links to watch replays of the Springfield races were posted.  Director Beals motioned the IHHA expend the moderate cost for the USTA coloring books distributed at the Springfield Fair.  Seconded by Director Paul.  All in favor.  Motion passed.

Executive Director Somone reported the dates hearing for 2018 is scheduled with the IRB for the end of September.  Hawthorne is seeking to extend its dates from 80 to 110 (with weeks of winter racing Jan-March). The ITHA’s counterview has provoked a meeting with the IHHA and Hawthorne, Tuesday the 22^nd.

Executive Director Somone related the IHHA’s bankruptcy attorney has filed a suit against the Maywood/Balmoral bankruptcy “trustee” seeking emancipation of the 2014-2015 “outs” funds into the horsemen’s purse account.  A status hearing is scheduled for October 3^rd.

ACTION ITEMS

Legislative – 708 Fund-Partial Release (See Executive Director Report)

Progress on gaming expansion is slowed by the education funding battle; until the education situation is resolved, gaming expansion is not a possibility.

A veto session is scheduled for November, when a push on HB479 online gaming and SB 7 is expected.

Approximately 20 GA members are not seeking re-election for 2018 (14 Republicans 6 Dems)

Grass Roots and Membership Report – Current membership for 2017 stands at 446, a slight decline from 2016.  After committee assignments, the Membership Committee will convene and discuss concepts for promoting 2018 membership.

County Fairs – Director Knicley reported that winners for the 2017county fair races in the category of driver is too close to call; owner, trainer, and breeders have been decided, with awards to be presented at the DuQuoin Fair at the end of August.

Race Track Condition and Backstretch – Director H. Williams noted the track condition is good.  Director Paul relayed that a blacksmith will be available earlier for qualifiers on Thursdays, and will continue for the winter meet.

Insurance – Executive Director Somone reported since cessation of the IHHA health insurance program July 31, 2016 delinquent former participants still exist even after notice for payment by letter and calls.   President Engel will address next month with board directors what further action the IHHA should take.

Director Carter motioned the IHHA discontinue a HHI policy which provided life, accident and disability insurance for designated beneficiaries of board directors (while undertaking business for the IHHA).   (Each director has the option to privately pay @ $17yr. to continue the policy).  Seconded by Director Beals.  Roll Call: 11 Ayes 1 No and 1 Present.  Motioned passed.

Legal – (Executive Session)

Purse Account – Director Beals reported that the purse account projected year-end figure is -$300,000.

After discussion by the board it was agreed that the Condition Sheet Committee will craft a document citing concerns of horsemen regarding the creation/composition of the condition sheets to be presented at a meeting with Hawthorne mgmt. and the racing secretary.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Paul.  All in favor.  Motion passed.

Marketing/Customer Relations – Director Paul presented to director’s information regarding the Off and Pacing app by Ryan Clements available for free download on both Android and iOS for iPhones, (many harness racing drivers nationwide are involved with it and it can introduce harness racing to a wider range of people).  Director Paul would like to see an ad in Hawthorne’s program promoting this and suggested a booth (seminar) at Night of Champions advocating the app.

Social Media – Director Carter noted the good online coverage/perspective given of the harness racing at the Springfield State Fair via Facebook/Twitter/Videos.

Breeders – Director R. Williams reported the ILLINI Sale is scheduled for the Labor Day weekend -120 yearlings with (18 IN. bred) (102 IL. bred).  242 foals were registered this year.

Executive Session- The board went into Executive Session at 3:35 PM.  Executive Session ended at 4:30PM.

Motion to adjourn the meeting by Director.  Seconded by Director.   All in favor.  Motion passed. Meeting adjourned at 4:35PM.

________________________________________________________________________________________________

MONDAY, JULY 17, 2017 BOARD NOTES

HACKNEY’S – PALOS PK., IL.

Directors Present:   Carter, R. Williams, Beals, Engel, H. Williams, Cassano, Chupp, Hansen, Paul, Fairley, Davis, Coleman

Directors Absent:  Knicley, Teefey, Leonard

Others:  Watson, Paradise, Somone

Approval of July 17, 2017 Agenda:  Motion by Director Fairley to approve the July 17, 2017 Agenda.  Seconded by Director Hansen.    All in favor.  Motion passed.

Approval of, June 19, 2017 Board Minutes:  Motion by Director Fairley to accept the June 19, 2017 minutes.  Seconded by Director Hansen.   All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported that straps and saddle pads are being repaired or replaced. The issue of stall allocation for the 3^rd and/6^th race has been resolved.

After discussion with horsemen and Hawthorne’s racing secretary, the preference system issue has been settled.

A phone conference with Hawthorne security personnel and the IRB discussed potential problems recently observed.

Since only five (5) candidates filed for IHHA board director candidacy, no formal election will be necessary; the IHHA ‘s accounting firm sent proxy forms to eligible IHHA voting members for approval/acceptance of the 5 nominees.

The “outs” situation is still pending.

ACTION ITEMS:

Legislative – Although a state budget was recently passed, at issue is SB1 an education reorganization bill.  The 708 Fair and ICF monies are allotted in the budget and should be available soon, as is the IRB funds of $125,000.

Gaming bills: SB7 (with RICF funding level restored to $1mi.), HB479 and HB2877 are still on hold.

GrassRoots and Membership – Director R. Williams reported that few if any more memberships will come in from county fairs, with the exception of the IHHA sponsored races.  Current membership stands at approximately 450.

County Fairs –  March 15, 2017 stake payments are pro-rated and entry fees (horsemen’s own money) is what horsemen are racing for; fairs can’t advertise purses because they don’t know what purses will be.  Sixteen fairs left to race.  Need to hear from state prior for money to be allocated.  Discussion regarding retroactive purse money for May/June fairs if legal (and retroactive to Cardinal/Violet or all to Night of Champions)

Race Track Condition and Backstretch – Director H. Williams reported the track surface is in good condition. The last several weeks’ food in paddock has been furnished by the horsemen at Hawthorne on Friday and Saturday nights.  The IHHA will request Hawthorne provide the food for horsemen for “The Night of Champions”.  Director Beals motioned for the IHHA to pay for two nights of food up to $500.  Seconded by Director Carter.  All in favor.  Motioned passed.  Director H. Williams will speak with Hawthorne maintenance regarding lighting being turned off to early and will discuss with Director Leonard his opinion of track conditions.  Director Beals will speak with Hawthorne mgmt. concerning qualifiers/schoolers.

Insurance – (Executive Session)

Legal – Executive Director Somone reiterated the current disagreement with the bankruptcy trustee regarding the “outs”.

Purse Account – Director Beals is awaiting June figures.  Hopefully, after the next 2-weeks of racing, along with the stake races, the purse account will be able to sustain and maintain the current purses.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Paul.  All in favor.  Motion passed.

Executive Session –   The board went into Executive Session at 2:39PM.  The session ended at 2:49PM. 

Motion to adjourn the meeting by Director Beals.  Seconded by Director Carter.  All in favor.  Meeting ended at 2:49PM.

 

___________________________________________________________________________________________________

MONDAY, JUNE 19, 2017 BOARD NOTES

HACKNEY’S – PALOS PK., IL.

 

Directors Present:  Davis, Paul, H. Williams, R. Williams, Carter, Knicley, Chupp, Hansen, Fairley, Beals, Coleman, Engel

Directors Absent:  Cassano, Leonard, Teefey

Others:  Arens, Brubaker, Hoffmann, Paradise, Watson, Somone, T. Lakis

Approval of June 19, 2017Agenda:  Motion by Director Fairley to approve the June 19, 2017 Agenda.  Seconded by Director Paul.  All in favor.  Motion passed.

Approval of May17, 2017 BOD Minutes:  Motion by Director Paul to accept the May 17, 2017 minutes.  Seconded by Director Knicley.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported that he’d recently met with John Walsh (Hawthorne) to resolve some minor issues; Hawthorne rejected the idea of providing a driver for a golf cart if leased by the IHHA (as proposed at last month’s IHHA meeting: under Racetrack Condition/Backstretch).

Tim Lakis, CPA, CFE of Legacy Professionals gave directors an overview of the IHHA’s 2016 completed audit

Last week the Executive Director, IHHA President Engel, Bill Wright and Jim Reynolds met with a potential investor in the development of a racino; the Executive Director and IHHA lobbyist lately met with Senator Brady to share information regarding more racing opportunities and a speculative Springfield casino.

The IHHA and Hawthorne recently conducted a conference call to analyze the current status of the purse account. (See Purse Account)

Executive Director Somone provided directors with a handout of Igaming for their perusal.

Executive Director Somone reported he attended a wake for former longtime IHHA lobbyist Jeff Dixon’s wife, a floral arrangement was also sent.

ACTION ITEMS:

Legislative – SB 7 passed in the Senate, awaits house action; the IRB “surplus” appropriations, part of SB 6, is also pending house action. (SB6 additionally contains language for 708 monies to fund fairs/ICF racing). HB479 (Igaming) limits Igaming to online poker, casino games, ADW’s and tracks (no licenses without horsemen approval for tracks and ADW’s) approved in the Senate is pending House action; the IHHA was instrumental in procuring horsemen into this bill, with assistance from the ITHA, ILHBPA.  HB 2877 (VGT’s at tracks and OTB’s passed the House Executive committee and is awaiting floor action.  A special session called by the governor begins Wed. the 21^st through June 30^th.

GrassRoots and Membership – Membership stands at 421; with continuing registrants as county fairs progress. Director Fairley passed on thanks from county fair boards/members to the IHHA for its ongoing support by sponsorship races.

County Fairs – Executive Director Somone dispersed checks for delivery to the IHHA sponsored county fair races.   It was noted Carrollton recently had a 14 race card and Martinsville also had a good program with 61 entries.  Clark Co. is cancelled; Greene Co. is 1 day now; Mercer/Aledo is cancelled and Martinsville will not have a 2/3yr old trot/pace. Director R. Williams heeded horsemen to keep abreast of any updates regarding county fairs by monitoring the Dept. of Ag. website.  Executive Director Somone was given board approval to once again host the IHHA’s horsemen’s barbeque during the Springfield fair.

Race Track Condition and Backstretch – Director H. Williams noted the track surface at Hawthorne is good.  Directors charged Executive Director Somone with addressing a few issues with Hawthorne Mgmt.: saddle pad numbers/ stall allocation for the 3^rd/6^th races and for the blacksmith to arrive one hour pre-post and qualifiers.  Executive Director Somone will also look into liability insurance coverage for personnel to drive a would be leased IHHA golf cart.

Insurance – (Executive Session)

Legal – Director Beals motioned to enact a by-law change to clarify ambiguous language under Article 3: Board Election Meeting Section 2 (b).  Seconded by Director Carter.  Roll call vote 11 yes 1 no 3 absent.

 Purse Account – Director Beals relayed to directors that to-date purse account projections are suggesting a negative balance.  The board discussed options to remedy this situation.  Director Beals will keep monitoring the account and will revisit the issue with directors within the next couple of weeks.    Executive Director Somone conveyed to directors, Hawthorne’s race secretary suggested the IL. Preference System be bypassed.  After board discussion, the directors elected to maintain the current preference system as is.

Payment of Bills –After review of the bills Director Beals motioned for payment.  Seconded by Director Knicley.  All in favor.  Motion passed.

Breeders – Director R. Williams made an inquiry regarding 2nd quarter Breeder Award Payments; Executive Director Somone noted early July is the scheduled time for payment(s) and he will keep abreast of it.

Executive Session – The board went into Executive Session at 4:10PM.  Session ended at 4:35PM.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Fairley.  All in favor.  Meeting ended at 4:35PM.

___________________________________________________________________________________________________

WEDNESDAY MAY 17, 2017 – BOARD NOTES

TOP CAT’S CHILL & GRILL, SPRINGFIELD, IL.

Directors Present:  Engel, Beals, Chupp, Hansen, Coleman, Fairley, Carter, Paul, R. Williams, Teefey

Directors Absent:  Cassano, Davis, Knicley, Leonard, H. Williams

Others:  Arens, Watson, Brubaker, Somone

Approval of May 17, 2017 Agenda:  Motion by Director Chupp to approve the May 17^th agenda.  Seconded by Director Coleman.  All in favor.  Motion passed.

Approval of April 17, 2017 Minutes:  Motion by Director Chupp to approve the April 17, 2017 minutes.  Seconded by Director Hansen.  All in favor.  Motion passed.

Executive Directors Report: Executive Director Somone reported an agreement had been reached with Hawthorne for 2018; the contract is basically an extension of the 2017 one, but includes considerations for maximizing racing dates (opportunities) while still addressing adequate purse levels.

Casey Leonard, Chairman of the IHHA’s Drivers Committee is the 1^st designee for horsemen at Hawthorne, to register complaints on the racetrack condition.  If for some reason, Casey is unavailable, Kyle Wilfong (Driver’s Committee) is 2^nd designee.  Casey or Kyle, will bring these matters to the attention of Hawthorne’s track superintendent for reconciliation.

Executive Director Somone reported that the lighting issue in the barn detention area has been fixed.

The three horsemen’s associations suggested language replacement (“for purses only”) in the IRB’s Appropriation bill (earmarking $125,000 for harness racing at Hawthorne) has been accepted. (See legislative)

Executive Director Somone will continue to pursue the absence of a breathalyzer at Hawthorne.

The IHHA’s bankruptcy’s attorney is seeking a solution for “out’s” money currently controlled by the trustee in the Maywood/Balmoral bankruptcy case, for release into the Hawthorne purse account.

ACTION ITEMS:

Legislative – A language amendment for SB 7, was filed by Senator Link, lifting linkage to the “grand bargain” package; the bill was set for vote today and passed. After testimony by three horsemen groups against the “broad” language within the FY 2018 Senate IRB Appropriation bill, agreement was reached on compromise language supported by the horsemen.  If this bill passes it could potentially garner an additional $125,000 for harness purses.

GrassRoots and Membership – Membership gain continues with the current standing at 374 with more anticipated with county fairs beginning.

County Fairs – Directors Fairley and R. Williams reported that Carmi’s fair date has been revised.  Mercer County Fair has cancelled, but Farmer City added one day.  B. Watson noted that again this year, Mary Lea Jeffers made a contribution for the Downstate Classic.

Race Track Condition and Backstretch – Director Chupp reported that the track condition to-date is good.  Coon Bros. helped set-up the base track and Hawthorne’s John Walsh, verified instructions were given to the maintenance crew how to properly continue to manage its surface.   Director Coleman described during the first days of the meet opening, some confusion arose over the vans location (pick-up/drop off) for transport of people to the winners circle; this matter has been rectified.  The van will remain on track.  Director Paul brought to attention, the inconvenient distance problem for horsemen to navigate to/from the spit-box.  He suggested for consideration to the board directors obtaining a golf cart.  After discussion by the board, Director Paul motioned the IHHA lease a golf cart subject to Hawthorne providing a driver for such.  Seconded by Director Chupp.  All in favor.  Motion passed.

Insurance – (Executive Session)

Purse Account – Director Beals is awaiting some corrections and expects an updated purse report shortly.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Paul.  All in favor.  Motioned passed.

Marketing/Public Relations – Director Coleman stated she has spoken to Hawthorne mgmt. regarding the implementation of a horse for public viewing; the idea was favorably met.    It was noted that recent interviews by Hawthorne’s Jim Miller, with Kyle Wilfong and Angie Coleman produced positive feedback.  Executive Director Somone will certify the continuation of pictures/articles on the racing program

Director Paul presented for consideration to the board, an idea of an “on-site” black box.  After board discussion, Executive Director Somone concurred to consult with Dr. FitzPatrick regarding the details of set-up and administration

Social Media – Director Carter thanked Director Coleman for her assistance in boosting IHHA’s Facebook and Twitters followers.  The board discussed how to encourage drivers to engage in twitter to enhance public interaction with the sport

Breeders – Director Teefey requested IHHA lobbyist, Steve Brubaker, lend assistance with a semen transport report rule

Executive Session – The board went into Executive Session at 3:25PM.  Session ended at 3:40PM.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Coleman.  All in favor.  Meeting ended adjourned at 3:45PM.

___________________________________________________________________________________________________

MONDAY, APRIL 17, 2017 BOARD NOTES

HACKNEY’S – PALOS PK., IL.

Directors Present:  Beals, H. Williams, Cassano, Carter, Knicley, Fairley, Hansen, Chupp, R. Williams, Engel

Directors Absent:  Teefey, Paul, Coleman, Leonard, Davis

Others:  Brubaker, Arens, Paradise, Hoffmann, Watson, Somone

Approval of April 17, 2017Agenda:  Motion by Director Fairley to approve the April 17^th agenda.  Seconded by Director Knicley.  All in favor.  Motion passed.

Approval of March 20, 2017 Board Minutes:  Director R. Williams requested a correction under County Fairs from, one cancellation of a county fair to read: one cancellation of harness racing only of a county fair (Marshall) for 2017.  Director Carter requested a correction under Social Media: M. Paradise mentioning 2^nd stake payments to read: M. Paradise mention stake payments for 2 year olds; under Executive Session: Executive Session ended at 2:35PM to read: Executive Session ended at 2:45PM.  Motion by Director Hansen to accept the April 17, 2017 minutes with aforementioned revisions.  Seconded by Director H. Williams.  All in favor.  Motioned passed.

Executive Directors Report:

Executive Director Somone gave an update regarding an insurance missive (see Insurance).

Executive Director Somone informed the board, agreement for sponsorship of one qualifier for $1,500.00 had been reached with John Walsh (Hawthorne Mgmt).  The currently scheduled move-in date for horsemen at Hawthorne is May 3^rd.  Also, the transport van for the upcoming meet in May is newer and more functional.

The IHHA’s suggested language replacement (“for purses only”) in the IRB’s “promotions” Appropriation bill earmarking $125,000 for harness racing at Hawthorne  has yet to garner a response.

Talks continue for a Springfield racino with Bill Wright and his team.

The IHHA sent a congratulatory/welcoming letter to the newly appointed IRB commissioner, Edgar Ramirez.

ACTION ITEMS:

Legislative – Currently both the Illinois House and Senate are on spring break; scheduled to return to session next week.  Only six weeks remain in the current session.  A stop gap appropriation bill (allowing for education and human services monies to be spent by a variety of agencies) was passed in the house prior to the break; The Governor has stated he will veto this bill; the Democrats would lack the votes to override his veto.  The Senate will take this bill up on its return April 25^th.

Approximately a dozen live gaming and shell bills are ready for the sessions end.  Representative Jay Hoffman has both an ADW and VGT bill with deadline extensions through the end of April. Currently, Fairmount opposes the ADW bill; the horse racing industry, sans Arlington, supports the VGT.

The IRB and horsemen through a series of meetings/phone calls facilitated new language for the IRB’s “promotions” Appropriation bill. 

GrassRoots and Membership – Membership currently stands at 324.  A second scheduled mailing notice for 2017 renewal, was sent out April 5^th.

County Fairs – Director Knicley reported that Randy Callahan (Secretary) for Illini Topline said his numbers are up this year (100) from last (75); Director R. Williams recounted that the Dept of Ag’s, Rhonda Jacinto, stated that to-date, 197 two-year old nominations have been paid for county fairs, slightly up from last year also.

Race Track Condition and Backstretch – Director H. Williams conveyed that Hawthorne’s management assured him that the track will be ready-to-go for the upcoming harness meet beginning in May.  The current harness horsemen’s move-in date is scheduled for May 3^rd.

Insurance – Executive Director Somone reported that recently a dunning letter was sent to delinquent participants; he will follow-up with phone calls.  The board will review further action to be taken next month.

 Purse Account – Director Beals reported the purse account is a positive $1.5 mi.; he noted a purse account key structure within the IHHA/Hawthorne contract, contains a mechanism to stabilize levels if underpaying substantially forces an increase.

Payment of Bills –After review of the bills Director Beals motioned for payment.  Seconded by Director Cassano.  All in favor.  Motion passed.

Breeders – Director R. Williams reported that Illinois breeding figures have substantially declined; noting a minimum three-year turnaround time for breeders to rebuild stock.

Director R. Williams will be able to determine a more accurate figure for reporting purposes, by the middle of June.

Executive Session – The board went into Executive Session at 2:35PM.  Executive Session ended at 2:55PM.

Director Carter made a motion to approve a 2018 addendum to the 2017 Hawthorne contract.  Director Beals seconded.  All in favor.  Motion passed.

Motion to adjourn by Director Beals.  Seconded by Director H. Williams.   All in favor.  Motion passed.  Meeting adjourned at 3:05PM.

___________________________________________________________________________________________________

 MONDAY, March 20, 2017 – BOARD NOTES

HACKNEY’S – PALOS PK., IL.

 

Directors Present:  Carter, R. Williams, Beals, H. Williams, Cassano, Hansen, Paul, Davis, Engle, Fairley

Directors Absent:  Chupp, Coleman, Knicley, Leonard, Teefey

Others:  Brubaker, Hoffmann, Arens, Somone, Paradise

Approval of March 20, 2017 Agenda:  Motion by Director Carter to approve the March 20, 2017 Agenda.  Seconded by Director Beals.  All in favor.   Motion passed.

Approval of, 2017 Board Minutes:  Motion by Director Beals to accept the February 20, 2017 board minutes.  Seconded by Director H. Williams.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported this past month he’s been attending to legislative matters and effecting a memorandum of understanding with Hawthorne pending passage of a VGT bill.

Bill Wright and his team continue work for a potential Springfield extended racing facility.

Executive Director Somone relayed to board members that there is a meeting scheduled for Tuesday the 21^st; concerning a potential investor in the development of a racino.

Executive Director Somone reported that a few weeks ago he attended both the HHI & USTA Meetings. He suggested all IHHA members and Illinois horsemen should participate in the USTA’s evolving future. He also noted that the HHI now has 15 harness associations within its assembly, with Indiana the latest.

ACTION ITEMS:

Legislative – IHHA lobbyist B. Watson organized a meeting with IL. Republican legislators in whose districts county fair racing is in jeopardy, to impart an understanding of the negative impact the lack of 708 funding creates; urging these legislators to impress upon the Governor and Leader Durkin the need for release of these appropriated funds.

The Senate’s “Grand Bargain” bill is elapsed.  SB7 as part of this package is in jeopardy.  The IHHA lobbyist team continues to tweak/refine SB 7 so it is in shape for potential passage in May.

The deadline for Senate bills to pass out of committee was last Thursday.  All House gaming bills now are sent to a new gaming subcommittee within the House Executive Committee; deadline for passage of those bills is March 31^st.

Hawthorne and Fairmount continue to push for historical racing and VGT bills.  The IHHA has reached an agreement with them regarding a VGT bill only.

The IRB’s “promotions” Appropriation bill is in committee on April 5^th.  Questions remain as to language of bill and the split.

Efforts continue to gain the release of “out’s” monies due from two years past of racing at Maywood & Balmoral held in bankruptcy court.

GrassRoots and Membership – Membership stands at 300.  A second mailing notice for renewal is scheduled for the first part of April.

County Fairs – Director R. Williams reported to-date the Dept. of Ag has reported just one cancellation of harness racing at a county fair (Marshall) for 2017.

Race Track Condition and Backstretch – Executive Director Somone reported he’s awaiting word from Hawthorne’s John Walsh on move-in date for the Spring Summer harness meet.

Director Carter conveyed that Springfield’s half-mile track is certified and almost ready for qualifiers.

Insurance – Executive Director Somone reported that some delinquent members continue to send in past due payments for insurance.  A delinquent list for board review will be available at the next meeting.  Intermediately, the board agreed a forewarning letter be send to lagging members.

Legal – Executive Director Somone reported talks continue with Hawthorne regarding a contract extension for 2018. Details were shared with directors.  The board approved further discussion; with board approval/sign-off necessary prior to final agreement.

 Purse Account – Director Beals is awaiting some reports still and with smoothing expects projection to be positive.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Paul.  All in favor.   Motion passed.

Finance – Executive Director Somone relayed IHHA 2016 audit is now scheduled for March 28^th.

Marketing /Public Relations – Executive Director Somone reported to board a request from Dr. FitzPatrick, the IHHA make a  “necropsy” donation to the Univ. of IL. to cover an outstanding bill.  After discussion, the board determined and directed Executive Director Somone to clarify with Dr. FitzPatrick, all future requests entertained must be for IHHA members only.  Director Beals motioned to make this a one-time $500 donation.  Seconded by Director Fairley.  All in favor.  Motion passed.

Executive Director Somone reported that Dr. FitzPatrick related an IRB 2017 testing goal is for TCO2 prerace testing. The board raised some questions concerning the procedure; Executive Director Somone will confer with the Dr. FitzPatrick and send directors an e-mail with details.

Social Media – Director Carter requested IHHA columnist, M. Paradise mention 2 year-old stake payments, along with conditions/closers in a lead-up article, prior to the Hawthorne Spring/Summer meet.

Executive Session – The board went into Executive Session at 2:35PM.  Executive Session ended at 2:45PM.

Motion to adjourn the meeting by Director Beals.   Seconded by Director H. Williams.        All in favor. Meeting adjourned at 2:50PM.

___________________________________________________________________________________________________

MONDAY, February 20, 2017 – Board Notes

HACKNEY’S – PALOS PK., IL.

 

Directors Present:    H. Williams, R. Williams, Teefey, Knicley, Carter, Engel, Cassano, Paul, Chupp, Hansen

Directors Absent:  Beals, Coleman, Davis, Fairley, Leonard

Others:  Lilly, Smolin, B.Wright/wife, Watson, Paradise, Arens, Brubaker, Hoffmann, Somone, Del Cerro, L. Banks

Approval of February 20, 2017 Agenda:  Motion by Director H. Williams to approve the Feb 20, 2017 agenda.  Seconded by Director Knicley.  All in favor.  Motion passed.

Approval of January 23, 2017 Board Minutes:  Motion by Director Paul to accept the January 23, 2017 board minutes.  Seconded by Director H. Williams.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported he recently testified at the Senate Committee hearings for successor language to be included in SB 7 gaming expansion bill.  He along with President Engel and others are working with B. Wright on potential for an extended racing facility in Springfield (racino) as part of the successor language. B. Wright made a short presentation to board directors sharing his conceptualization for a Springfield racino.  Noted in review of the 500 page SB 7, verbalization for the increased funding for the RICF was not included in most recent draft; the IHHA team is working on remedying this oversight.

To-date there is no response from John Walsh regarding Hawthorne’s proposal for a two-year contract extension.

A link for information on an “owner’s” seminar (Anthony McDonald-the Stable.ca) this upcoming Wed. at the Oakbrook OTB has been posted on the IHHA website.

The IHHA noted the recent passing of long-time Maywood Pk. announcer Tony Salvaro; the Executive Director attended the services; a floral arrangement was also sent.

ACTION ITEMS:

Legislative – SB 7 (gaming expansion) filed by Senator Link as part of the Senate’s “grand bargain” is currently scheduled for committee Feb 28 and March 2^nd.  The IHHA’s lobbyist team will work to ensure that all of our goals are met.

Gaming bills filed in house by Rep. Jay Hoffman include HB2883 – historical racing; HB2877 –VGT’s at tracks and OTB’s; HB3669 is a stand-alone slots at tracks bill.  Rep. Hoffman introduced HB2522 for ADW becoming permanent.  Rep Hayes introduced HB2498, an omnibus gaming bill similar to SB7 (which would require successor language adoption similar to SB7.   Four (4) fantasy sports bills have been filed; Rep. Zalewski.

There are a multitude of bills amending the Riverboat Act, the Horse Racing Act and Video gaming.  The IHHA’s lobbyist’s team is monitoring all.

SB 597 by Sen. Donne Trotter is a bill which would allow for the IRB to use their budget surplus to fund “promotions.   Since the bill has not advanced; the IRB has made this an agenda item for its next board meeting.

Rep. Norine Hammond recently reached out to the IHHA lobbyist team for assistance with language for HB3861 (licensure requirement for equine stables).

In Gov. Rauner’s FY2018 budget proposal last week, 708 funding was zeroed out.  The IHHA will continue to work to remedy this issue.

The board discussed provisional gaming vehicles in lieu of SB 7’s (grand bargain) collapse.

Executive Director Somone presented some concerns raised by J. Reynolds concerning the language in SB 7.   Also, the board discussed Owners ICF awards percentages allotted in SB 7.  Director Carter motioned for language to be amended to make percentage 12%.   Seconded by Director Knicley.  All in favor.  Motion passed.

GrassRoots and Membership – Current membership stands at 290; about a 25% decline from last year.  A second reminder renewal mailing is to be featured in April prior to Hawthorne’s 2017 Spring/Summer/Fall harness meet.

County Fairs – Director Knicley’s recommendation for an increase of IHHA sponsored 2017county fair races from 10 to 15 and a purse increase met with board/budgetary approval.

Race Track Condition and Backstretch – Hawthorne Park has hired contractor Charles E. Coon & Sons for track surface preparation prior to the start of 2017 harness meet in May, and periodical checkups during the meet.

Legal – The board discussed strategy regarding the “outs” money currently controlled by the trustee in the Maywood/Balmoral bankruptcy case.

 Purse Account – The board discussed multiple alterations of the 2017 “late closers” condition sheets prepared by Hawthorne’s racing secretary.  The race secretary will review future ideas/ recommendation by the horsemen’s’ committee.

Payment of Bills – As proxy for Director Beals, Director Paul after review of the bills, motioned for payment.  Seconded by Director Knicley.  All in favor.  Motion passed.

Finance – Executive Director Somone relayed to the directors that Legacy, (IHHA’s accounting firm) has scheduled it 2016 audit for late April

Marketing/Public Relations –The board discussed PR options during the 2017 harness meet at Hawthorne.
S. Lilly reported on the upcoming USTA presidential candidates/ election.

Motion to adjourn meeting by Director H. Williams.  Seconded by Director Paul. All in favor.  Meeting adjourned at 3:40PM.

___________________________________________________________________________________________________
MONDAY, JANUARY 23, 2017 – BOARD NOTES

HACKNEY’S – PALOS PK., IL.

Directors Present:  Beals, H. Williams, Carter, Chupp, Hansen, Paul, Knicley, Fairley, Cassano, R. Williams, Davis.

Directors Absent:  Teefey, Leonard, Coleman, Engel.

Others:  Arens, Watson, Paradise, Hoffmann, L. Banks, Somone, Art Zacharski.

Approval of January 23, 2017Agenda:  Motion by Director H. Williams to approve the Jan 23^rd agenda.  Seconded by Director Chupp.   All in favor.  Motion passed.

Approval of December 12, 2016 Board Minutes:  Motion by Director H. Williams to accept the Dec. 12^th board minutes.  Seconded by Director R. Williams.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone relayed the IHHA’s bookkeeper job has been eliminated as a budgetary measure; these duties will be assumed by the Executive Director with assistance from his Admin. Ass’t.  Executive Director Somone communicated to the board of directors an estimated fee quote received by the IHHA’s from its’ accounting firm to administer an association audit and prepare tax returns, etc.

Executive Director Somone reported on the continuing Balmoral/Maywood bankruptcy saga.  Executive Director Somone conveyed the IHHA’s attorney and the IRB continue working for the release of   “outs” monies (outstanding tickets not cashed by bettors) from 2014-2015 from the Maywood/Balmoral accounts.

Executive Director Somone described that a recent statement regarding recapture by all three horsemen’s groups:

A Plea to Gov. Bruce Rauner: Join Us in Asking the Illinois Racing Board to Stop Racetracks from Raiding Purse Dollars and Destroying Illinois Jobs

Statement from Illinois Thoroughbred Horsemen’s Association,
Illinois Harness Horsemen’s Association and
Illinois Horsemen’s Benevolent & Protective Association

received a less than favorable response by some.  Certification of recapture is scheduled on the IRB’s agenda for Tuesday the 24^th.

The Executive Director shared that he along with the IHHA’s President and several board directors attended the USTA Awards Banquet Sat. the 21^st; where he spoke to attendees for a short time regarding the status of the industry and answered questions.

ACTION ITEMS:

Legislative –   The IL. 2017 Senate legislative session is proposing a budget “bargain” containing 13 bills tied together in single package (note: if one part of  the bill fails to pass, the whole bill fails).   Gaming expansion is part of that package (the IHHA has worked to change language in the gaming bill, to allow for “successor language” for a replacement of Maywood/Balmoral.  A hearing on this bill is scheduled for Tuesday the 21^st, with Executive Director Somone set to testify. The IHHA will continue to modify/correct bill as it moves through legislative process.

GrassRoots and Membership – As 2017 membership renewals continue to be processed; current membership stands at 265.

County Fairs – Director R. Williams reported that Dept. of Ag’s. Bureau Chief for County Fairs & Horse Racing, Rhonda Jacinto reported so far, 26 county fair have applied for dates.  Three more than in 2016.  The Ag. Dept. has limited revenue left over from 2016 and no revenue for 2017, until a state budget is passed.

Race Track Condition and Backstretch – Director Cassano expressed concern regarding the RCIF trailer’s heating deficiency.  The matter will be addressed.

Insurance – 2016 K-1’s are scheduled for mailing within the next month.

Legal – Motion by Director Paul for the IHHA to endorse/participate in a letter to be read into record at IRB meeting Tuesday, Jan 24, 2017, regarding the IRB’s proposal for supplemental funding of purses.   Seconded by H. Williams.  All in favor.  Motion passed.

Executive Director Somone recounted a proposal by John Walsh (Hawthorne’s Simulcast Coordinator) who recently broached the subject of a possible contract extension between the IHHA and Hawthorne for two years. After discussion the directors told Executive Director Somone he could express to Hawthorne: to feel free to design a platform, which the board would review, but not necessarily commit to.

 Purse Account – Director Beals reported he is awaiting final numbers of ADW revenue prior to issuing year end purse report; the balance as of now is a positive $481,000.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Paul.  All in favor.  Motion passed.

Marketing/Public Relations – Executive Director Somone reported Anthony McDonald, a trainer from Canada, who has implemented a business venture of fractional ownership and exchange will be coming to Chicago’s Oakbrook OTB in February and requested permission from the board to post an announcement of the upcoming event on the IHHA’s website.  After discussion the board gave approval with the caveat IHHA’s members understand the IHHA is not endorsing McDonald’s promotion and the posting be linked to a USTA story on McDonald.

Social Media- Director Carter noted the return of Mike Paradise’s column on the IHHA website has also increased positive feedback on the IHHA’s Facebook/Twitter accounts.

Executive Session – The board went into Executive Session at 3:10pm.  Executive Session ended at 3:25pm.

After Executive Session discussion on Hawthorne’s request to eliminate the noon detention for stake races took place.  Director Carter motioned to oppose this proposed rule.  Director Hansen seconded the motion.  All in favor.  Motion passed.

Motion to adjourn meeting by Director H. Williams.  Seconded by Director Paul.  All in favor.  Meeting adjourned 3:35pm.

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MONDAY, DECEMBER 12, 2016 – BOARD NOTES

HACKNEY’S – PALOS PK., IL.

Directors Present:   Beals, Cassano, Chupp, Davis, Engel, Hansen, Fairley, Leonard, Paul, H. Williams, R. Williams

Directors Absent:  Carter, Coleman, Knicley, Teefey

Others:  G. Mack, A. Mack, Brubaker, Hoffman, Watson, Lopez, Del Cerro, Steve Searle

Approval of December 12, 2016 Agenda:  Motion by Director H. Williams to approve the Dec 12^th agenda.  Seconded by Director Cassano.  All in favor.  Motion passed.

Approval of November 18, 2016 Board Minutes:  Motion by Director Hansen to accept the Nov. 18^th board minutes.  Seconded by Director H. Williams.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported that one response (from Rep. Caveletto) was received from the legislative letters (re: Standardbred Breeders Fund 708) sent last month to IL. legislators, caucus leaders and the Governor.

Executive Director Somone recently attended a national Horse Symposium Conference in AZ. and shared some insights with board directors.

ACTION ITEMS:

Legislative – A bill supported by tracks (Hawthorne/Fairmount) regarding historical racing and video gaming terminals at IL. racetracks and some OTB’s did not get out of committee during the recent legislative Veto Session.  Veto Session closed without any budget progress, etc.

The IRB and tracks have surplus funding generated from less racing in IL. and want to use such to supplement purses. Bill SB3456 would allow them to use part of their appropriation (IRB) and the tracks would pull monies from stakes use, for overnights to fund purses.  This bill could be amended to any live bill that passes during Lame Duck.

The IRB and the IHHA’s bankruptcy attorney are working for the release of “outs” dollars from the Maywood/Balmoral accounts.

The 2017 Illinois General Assembly begins Jan 11^th, and is scheduled to run through May 31^st. The budget is the key issue with gaming a possible component for budget funding.

GrassRoots and Membership – 2017 membership renewal forms were sent in late November; a steady renewal response is ongoing. 

Director Paul’s inquiry last moth regarding the IHHA’s possible ability to process membership through its website was found after research to be cost prohibitive at this time.

County Fairs – B. Watson provided directors with a tentative schedule for horse racing at 2017 county fairs.  Vouchers from the Dept. Ag. for fairs premium fund reimbursements have not yet been received by state’s comptroller for release.  The Springfield track is now certified for hosting qualifiers.

Race Track Condition and Backstretch – Hawthorne will make an effort to work on improving track conditions prior to the next meet; the paddock area will remain in the same location, but horsemen may be able to ship all the way in during next meet.

Legal – The IHHA continues with negotiations with Hawthorne for its 2017 contract; when the IHHA negotiating committee has an “agreement” it will be presented to the IHHA board.

 Purse Account –   Director Beals reported year-end projections remain positive.

Payment of Bills – After review Director Beals motioned for payment of the bills.  Seconded by Director Hansen.  All in favor.  Motion passed.

Marketing/Customer Relations – Executive Director Somone  presented a request from Kevin Kline of the Illinois Horse Council, for the IHHA to participate in funding a National Horse Council  “impact” study including how horse racing effects Illinois, to be used legislatively, etc.  After board discussion and vote 6 yeas 4 nays. Director Fairley motioned for the IHHA to make a $5000 donation for study.  Seconded by Director R. Williams.  Motion passed.

Social Media – Executive Director Somone conveyed to the board that the lobbyist for Hawthorne called suggesting both the IHHA and Hawthorne share some goodwill toward each other. Executive Director Somone will reach out to offer meeting with them, and will advise board directors when/where if agreed upon.

Breeders – Breeder Award payments have been disbursed by Hawthorne.  The registered breeding horse population has again declined for 2017.  Director R. Williams will present stats at next month’s meeting.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Davis.  All in favor.  Meeting adjourned at 3:30PM.

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FRIDAY, NOVEMBER 18, 2016- BOARD NOTES

HACKNEY’S – PALOS PK., IL.

Directors Present:  Knicley, Fairley, Hansen, Chupp, H. Williams, Carter, Teefey, Coleman, Beals, Paul, Davis, Engel, R. Williams.

Directors Absent:  Cassano, Leonard

Others:  Brubaker, Hoffmann, Watson, Paradise, Arens, A. Mack, Sarah Koll-Morgen, Dixon, Somone, Lee Broomfield, Jr.

Approval of November 18, 2016 Agenda:  Motion by Director Carter to accept the Nov. 18^th agenda.  Seconded by Director H. Williams.  All in favor.  Motion passed.

Approval of October 17, 2016 BOD Mtg. Minutes:  Motion by Director H. Williams for approval of the Oct. 17, 2016 board minutes.  Seconded by Director Beals.  All in favor.  Motion passed.

Executive Directors Report:  Executive Somone reported that a letter was recently sent to County Fair Board of Directors urging continued support for IL. County Fairs and horseracing.

A letter was sent earlier this week to IL. Legislative members of both houses, caucus leaders and the Governor, requesting full funding for the IL. Standardbred Breeders Fund (708) and its appropriation into the Dept. of Ag.’s budget for fiscal years 2017-18. (See Legislative)

In an ongoing process, race track management (Hawthorne & Fairmount) continue talks with legislators and horsemen’s groups regarding historical racing and video gaming terminals at IL. racetracks and some OTB’s. (See Legislative)

Maywood/Balmoral bankruptcy (see Legal)

Hawthorne reportedly mailed out Breeders Awards checks on Wednesday.

Executive Director Somone attended an IRB meeting.

ACTION ITEMS:

Legislative –   Results of the recent Nov. 8^th general election:  Republicans picked up 4 seats in the house, 2 in the senate; hypothetically breaking the Speakers supermajority, which previously allowed for an override of any veto and passage of bills with just Democratic votes.  President Cullerton loss 2 seats in his chamber, but retains supermajority.

The “Stopgap” budget funding passed in June, ends at year-end.  The IHHA lobbyist team is engaged in an ongoing effort to get the IL. Standardbred Breeders fund (708) released to the Dept. of Ag. It has and continues to meet with all legislative caucus and staff members involved in the budget process.

Hawthorne and Fairmount continue their legislative efforts for historical racing and video gaming terminals at IL. racetracks and some OTB’s.  The IHHA at this time doesn’t support these ideas because of lack of core components required by horsemen in any gaming expansion bills: reasonable splits; repeal of purse recapture; guarantees for live racing.  Arlington racetrack is also opposed to such.

Strained labor negotiations issues (AFSCME) with the Governor are likely to continue into the spring session, casting a pall on other legislative efforts.

GrassRoots and Membership – The membership committee recently met and presented its recommendation to the board for 2017membership renewal:  to increase the fee $10, to help cover costs for 3^rd party insurance, PAC funding, etc.  The board discussed membership options and benefits.  Director Beals motioned the board approve a membership fee increase from $30 to $40. Seconded by Director R. Williams.  A board vote of 7to 6 approved the motion.  Director Beals motioned for a change to the current membership form’s Opt-Out third party checkbox, with an Opt-In third party checkbox; after board discussion and a nay vote of directors 7 to 6, the motion did not pass.

County Fairs – Director Teefey reported in recent conversation with Dept. of Ag’s Rhonda Jachino, typically by this time county fairs would have been paid for 2016 season, however, now payment will not be until another “stopgap” or annual budget occurs. Director R. Williams reported that many fairs have expressed concern for the 2017, season adopting a wait and see attitude over fund appropriations, however time is running for deliberations, with 2017 fair declarations due by Dec. 15^th to the Dept. of Ag.

Legal – Executive Somone reported he is awaiting a quote from the IHHA’s accounting firm to perform an audit for 2016.

The Riverboats bankruptcy attorney’s lingering efforts to untangle, resolve and recoup from  Maywood/Balmoral’s bankruptcy proceedings, led to a recent interrogatory with the IHHA’s bankruptcy attorney regarding a couple of issues.

Purse Account – Director Beals reported full card and ADW revenues are supporting purse level incomes during the dark interval; year-end projections remain positive.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Paul.  All in favor.  Motion passed.

Social Media- Director Davis noted photography by Four Footed, during the winter meet, attracted a good deal of positive feedback from social media.

Breeders –Director R. Williams presented to directors comparative stats from the 2016 IL. Land of Lincoln Sale; Illini Classic; Buckeye and Hoosier Classic.; in a synopsis, she noted the increase in the Buckeye (OH.) and Hoosier (IN.) sales due to their enhanced racing programs.

Director Carter provided an update to directors regarding the process for Springfield’s half-mile track certification requirements by the USTA; a track survey is completed; start/finish established; 3/4 poles positioned, along with pins and pylons.  The track should be ready for April qualifiers.

Director Paul suggested investigating potential sponsorship by large companies, such as John Deere to support a Million Dollar Race.

Director Teefey shared with directors discussions continue with IL. breeders, etc., regarding a conceivable enactment of an out-of-state eligibility program for IL. mares similar to Kentucky’s and a suitable timeline for legislative action.

Executive Session – The board went into Executive Session at1:45PM.  Executive Session ended at 2:10PM.

Motion to adjourn the meeting by Director Beals.  Seconded by Director H.   All in favor.  Motion passed.   Meeting ended at 2:10PM.

 

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MONDAY, OCTOBER 17, 2016-BOARD NOTES

TOP CAT CHILL & GRILL SPRINGFIELD, IL.

Directors Present:   Paul, Hansen, Chupp, Davis, Teefey, Carter, Engel, Beals, Coleman, Fairley, R. Williams

Directors Absent:  Cassano, H. Williams, Knicley, Leonard

Others:  Arens, Brubaker, B. Wright, A. Mack, Watson, Doc Walker, Somone, Mike Brink, Rhonda Jachino, Hoffmann

Approval of October 17, 2016 Agenda:  Motion by Director Carter to accept the Oct. 17, 2016 agenda.  Seconded by Director R. Williams.  All in favor.  Motion passed.

Approval of September 19, 2016 Minutes:  Motion by Director Paul to accept the Sept. 19, 2016 BOD Mtg. minutes.  Seconded by Director Hansen.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported the Finance Committee is preparing/fine-tuning its 2017 budget proposal(s) and will make its’ recommendation(s) to the directors at the November board meeting.

Executive Director Somone recently attended an advisory meeting at the Chicago High School for Ag. Sciences; at which time he was able to discuss with State Senator Cunningham, the current condition of the agri-industry/horseracing.  He has also attended other political fundraisers recently, keeping legislators up-to-date of the racing industry’s continuing plight.

At the recent IRB dates hearing meeting it was observed that both Hawthorne and Arlington requested 2 twilight post times each.

The Executive Director and President Engel brought to the attention of directors that the next few months regularly scheduled board meetings for the third Monday of the month conflict with the upcoming holidays; after discussion, the directors unanimously agreed to reschedule November’s meting to the Friday the 18^th at 11:30am (place TBD later); December to Monday the 12^th (time/place) TBD later and January to Monday the 23^rd (time/place) TBD later.

ACTION ITEMS:

Legislative – The IHHA Lobbyist Team and Executive Director continue to participate in fundraisers; results of the November General Election should not yield any substantial gains/losses to the four legislative caucuses.   Hawthorne and Fairmount Park are expected again to push a legislative agenda for historical racing or video gaming terminals at tracks and OTB’s during either the Veto or Lame Duck session.   Support of such by the IHHA will be founded on the language of the bill, securing fair purse splits, etc.

GrassRoots and Membership – The Membership Committee is awaiting the Finance Committee’s budgetary recommendations to the board next month prior to convening to review 2017 membership renewal promotion options.

County Fairs – Rhonda Jachino, Dept. of Ag’s Bureau Chief for Horse Racing/Fairs, reported 20 county fairs hosted harness races this year; also mentioned was the Dept. of Ag. has a small revenue balance remaining from Para. 49 which will be made available for next year’s spring races.

Race Track Condition and Backstretch – Executive Director Somone and Director Beals met with Hawthorne track mgmt. and presented a commentary of positive/negative experiences compiled by horsemen’s during the 2016 season to be used as reference to address the essentials for a successful 2017 racing meet; he will follow-up again with management in April of  2017.

 Purse Account – Projections by Director Beals continue to uphold a positive purse account yield at year-end.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Paul.  All in favor.  Motion passed.

Finance – The Finance Committee related key objectives of the committee’s discussions for 2017 budgetary goals: cut expenditures; keep take-out status quo.

Marketing/Public Relations – Brenda Watson presented to the board directors a synopsis of a program “Sundance For Our Soldiers” which offers free equine-assisted services for active military, reserves, veterans and their dependents.  She requested anyone with horses who would like to participate contact Megan Sundeen, Executive Director/Equine Specialist by e-mail or phone.  A link for this facility has been put on the IHHA website.

Executive Director Somone reported that Shelly Steele endeavor continues for the development/establishment/administration of a horsemen’s benevolent committee organization.

Breeders – Director Teefey presented to the board an idea suggested by some breeders to allow out-of-state eligibility for IL. mares similar to current program in Kentucky.  Director Teefey was directed to have the Breeder’s Committee discuss ideas/guidelines for such a program, make its decision on this issue, and then bring its recommendation to the board for approval, etc.

Executive Session – The board went into Executive Session at 2:15PM.  Executive Session ended at 3:15PM.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Paul.  All in favor.  Motion passed.  Meeting ended at 3:15PM.

_____________________________________________________________________________________________________

MONDAY, SEPTEMBER 19, 2016 – BOARD NOTES

Hackney’s – Palos Pk., Il.

Directors Present:  Fairley, Beals, Hansen, Chupp, H. Williams, Engel, R. Williams, Paul, Davis, Leonard, Coleman

Directors Absent:  Carter, Teefey, Cassano, Knicley

Others:  Watson, paradise, Arens, Hoffmann, Somone, G. Mack

Approval of September 19, 2016 Agenda:  President Engel requested two addendums to the Sept. 19, 2016 Agenda: Item M: Hall of Fame; Item N: Fireworks.  Motion by Director Beals for approval of the September 19, 2016 Agenda.  Seconded by Director H. Williams.  All in favor.  Motion passed.

Approval of August 22, 2016 Minutes:  Motion by Director Fairley to accept the August 22, 2016 minutes.  Seconded by Director Davis.  All in favor.  Motion passed.

Executive Directors Report:  Executive Somone reported the remaining balances of purses earned from the Springfield/DuQuoin meets were released by the Dept. of Ag. last week.  Checks will not automatically be sent to horsemen; to obtain funds by check, horsemen need to call (InCompass Bookkeeping) at Hawthorne.

Secondary letters were sent to members of the terminated IHHA Insurance Subsidy Program for final payments.  After the Oct 30^th HRA deductible expenses statement to the IHHA, a refined insurance account balance will be rendered.

Committee assignments for the 2016-17 cycle were distributed to directors with the directive to peruse and advise of any additions or deletions.

Executive Director Somone communicated to the board a letter recently sent to the IRB citing the Association’s disappointment with the absence of a scheduled winter meet, has garnered no response to date.  After discussion the board unanimously agreed the letter should be posted on the IHHA website.  A letter was also sent to Hawthorne management requesting consideration for the 2017 meet to begin a week earlier and with an extension until Septembers end.  The Association is researching specifics regarding the certification of the Springfield track, etc., to facilitate the aforementioned proposal regarding qualifying races.

Executive Director Somone reported that Hawthorne’s administrative fees to the IHHA have been timely and are current.  ADW revenues are up to date.

Executive Director Somone presented to directors, Shelly Steele is engaged in the instituting of a horsemen’s benevolent committee.  She has requested, as a goodwill gesture from the IHHA, a $100 donation.   Motion by Davis to approve a $100 donation. Seconded by Director Paul, contingent on formality of a committee.

ACTION ITEMS:

Legislative – The Illinois General Assembly’s focus is geared toward the Nov. 8^th General Election.  The IHHA’s Executive Director, board members, along with its lobbyist team continue to raise awareness of industry issues to legislators through participation in political fund raising events. Veto Session is scheduled for Nov 15-17, 29-30 and Dec. 1^st.

GrassRoots and Membership – The newly assigned committee will convene within the next couple of weeks to discuss options for promotion of 2017 membership.

County Fairs – Director R. Williams reported this is the seasonal time of year Colt Associations typically host their annual meetings/banquets and where decisions are made whether to submit applications requesting dates for participation in 2017county fair races.

The IHHA public relations teams along with directors, will draft a letter to county fair board director(s) and all county fair board members, encouraging them to request fair dates for 2017.  President Engel was hopeful that the IHHA’s sponsorship of county fair races will continue at status quo for 2017.

Race Track Condition and Backstretch – Director Leonard commented the Hawthorne Park social event (a meet/greet with race attendees) he and driver Kyle Wilfong participated in, went exceptionally well.  He also, reported track management rode in a jog cart at a Celebrity Race and were quite surprised at the roughness of the track surface.   Hawthorne’s maintenance crew continues to have difficulty grading the surface properly; knowing when to set/roll/pack or switch to drag, also how to bank turns enough.

Executive Director Somone requested directors submit comments to him regarding the positive/negative experiences of horsemen’s during the 2016 Hawthorne meet as a reference aide in upcoming discussions with Hawthorne Management about future meets.

Insurance – (See Executive Directors Report) 

The board discussed renewal of the IHHA’s existing HHI’s Accidental Death/Dismemberment Policy for board directors and office staff. (policy coverage is for participants while travelling, engaged in IHHA business).

Legal – The board discussed the current IRB rule regarding noon detention.  After discussion, Director Leonard motioned for a condition change of $20,000 to $50,000 for race (non-eliminations).  Seconded by Director Paul. All in favor.  Motion passed.

Motion by Director Hansen to change the current requirement for a four (4) hour detention time to three (3) hours for non-lasix horses.  Second by Director H. Williams.  All in favor.  Motion passed.  Executive Director Somone will begin the necessary steps to begin the rulemaking process.

Purse Account – Director Beals reported the current purse account continues its negative decline; but year-end figures should end within the positive range of +$300,000.

Director Beals announced the whole of stake races should be defined for next year by this years end.  He solicited directors to submit comments to him or Executive Director Somone.    Director Leonard suggested a change of dates for trots races which were held after DuQuoin this year.

Payment of Bills – After review of the bills Director Beals motioned for payment.   Seconded by Director Paul.  All in favor.  Motion passed.

Finance – The committee will meet soon to make assessments as to 2017 budget and any committee requirements.

Marketing/Public Relations – (See Racetrack Condition/Backstretch)

Breeders – Director R. Williams gave directors a handout with quick comparison breakdowns of the Land of Lincoln Sale vs. Illini Classic Sale, i.e., (223) total consigned; (193) total sold; (13) #out of state breeders; (180) #IL. breeders; IL. sales $710,000; total both sales $826,000. She also noted Illini Classic Sales figures were up 15% this year.  Land of Lincoln will be having a reduction sale.

Hall of Fame- After board discussion of consideration to incorporate the USTA/IHHA awards program this year, Director Beals motioned to keep the IHHA Hall of Fame Awards Banquet independent.  Seconded by Director H. Williams.

Fireworks – President Engel reported the result of an inquiry regarding fireworks Saturday night in Cicero and the break between races; he noted the Town of Cicero was conducting an event of which Hawthorne had no control over its scheduling or timing of fireworks.

Executive Session –   The board went into Executive Session at 3:55PM.  Executive Session ended 4:25PM.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Hansen.  All in favor. Motion passed.  Meeting adjourned at 4:26PM.

________________________________________________________________________________________________________
MONDAY, AUGUST 22, 2016–BOARD NOTES

HACKNEY’S – PALOS PK., IL.

Installation of New Board Members:  President Engel welcomed and introduced new board members Angie Coleman and Merv Chupp. President Engel congratulated the returning directors and thanked all for their participation in the election process. President Engel also expressed thanks to outgoing directors: Welch and Simpson, for their years of dedicated service on the board. Tim Lakis, Election Supervisor of Legacy, LLP. (accounting firm) sent an official notification letter read by Executive Director Somone, stating the 2016 Annual IHHA Election for Board of Directors held Sat. Aug 20th was in accordance with the IHHA By-Laws. 269 ballots were received; 4 ballots voided, 265 were eligible.  Resulting in five (5) directors: Chupp, Engel, Hansen, R. Williams, and Coleman receiving the highest percentages to fill 3 year terms.  Director Simpson resigned his board seat Aug. 20^th, sixth place finisher, B. Paul will fulfill that term for the year left.  Motion by Director Beals to accept the election results.  Seconded by Director Paul.  All in favor.  Motion passed.

Directors Present: Knicley, Paul, Hansen, Chupp, Cassano, H. Williams, Davis, Beals, R. Williams, Coleman, Engel, Carter, Leonard, Fairley

Directors Absent: Teefey

Others:  Arens, Lilly, Dixon, Paradise, Watson, Somone

Approval of August Annual Minutes/Report:  Motion by Director Beals to accept the Annual Board Meeting Minutes.  Seconded by Director Davis.  All in favor.  Motion passed.

Approval of August Agenda:  B. Watson requested an addendum to August 22, 2016 Agenda: Item m) Hall of Fame.  Motion by Director Beals for approval of the August 22, 2016 agenda.  Seconded by Director H. Williams.  All in favor.  Motion passed.

Election of Officers:  Executive Director Somone called for nominations for the position of President.  Director Fairley nominated President Engel.  President Engel accepted the nomination.  Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.  Director Beals moved that President Engel won by acclamation.  Seconded by Director Paul.

Director Fairley was nominated for 1^st Vice President by Director Davis.  Director Fairley accepted the nomination.  Further nominations were called for 3x’s; with no other nominees, the Executive Director declared the nominations closed and Director Beals moved that Director Fairley won by acclamation.  Seconded by Director Knicley.

Director Davis was nominated for 2^nd Vice President by Director Coleman. Director Davis accepted the nomination. Director Paul nominated Director Leonard. Director Leonard accepted the nomination. Director Davis then withdrew his acceptance of the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.   Director Beals moved that Director Leonard won by acclamation.  Seconded by Director Fairley.

Director Beals was nominated for Treasurer by Director R. Williams.  Director Beals accepted the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed. Director Paul moved that Director Beals won by acclamation.  Seconded by Director Knicley.

Director Hansen nominated Director Paul as Ass’t Treasurer.  Director Paul accepted the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.  Director Beals moved that Director Paul won by acclamation.  Seconded by Director Cassano.

Director Paul nominated Director R. Williams as Secretary.  Director R. Williams accepted the nomination.  Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed. Director Beals moved that Director Coleman won by acclamation.  Seconded by Director H. Williams.

Director Beals nominated Director Coleman as Ass’t. Secretary.  Director Coleman accepted the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.  Director Beals moved that Director Coleman won by acclamation.  Seconded by Director H. Williams.

Approval of July 21, 2014 Board Minutes:  Motion by Director Paul to accept the July 18, 2016 board minutes.  Seconded by Director Hansen.  All in favor.  Motion passed.

Executive Directors Report: Executive Director Somone read to the Directors a letter from the IHHA’s accounting firm Legacy certifying that all election protocols were met for the Annual 2016 IHHA BOD Election.  Voting packets were sent to 544 eligible members; 269 ballots were returned (with four invalid for lack of a signature card) leaving 265 valid ballots.  Director Paul and Sam Lilly were present for the election process and the meeting adjourned at 4:40PM.

Executive Director Somone reported that the BBQ hosted by the IHHA for the horsemen at the Springfield Fair was a success.  He thanked IHHA’s lobbyist Steve Brubaker, Mike Hoffmann, Brenda Watson and Director’s M. Engel and R. Williams who assisted running it. He also noted that the State Fair racing program conducted by Hawthorne was well operated.  A meeting was held Saturday with Hawthorne Management regarding 2017 racing dates.

Executive Director Somone reported an update on the Maywood/Balmoral Bankruptcy; an appeal was won reducing the original judgement of $82mi down to $26mi.

Executive Director Somone reminded the directors it is committee assignment time for the 2016-2017 cycle.  He encouraged them to participate, peruse the committee form passed out, and to return it at meetings end. President Engel will review, then finalize assignments shortly.

ACTION ITEMS

Legislative – The Governor signed both the ADW- HB 355 and OTB- HB940 on August 12^th.   Throughout the summer President Engel, Executive Director Somone and the IHHA lobbyist team have actively participated in political fund raising events.  The IHHA lobbyist team’s consensus is that the November 8^th General Election will not foster any major changes regarding leadership control of the Illinois General Assembly.  Veto Session is scheduled for Nov 15-17, 29-30 and Dec. 1^st. with a potential Lame Duck Session for Jan 3-10, 2017.

Grass Roots and Membership Report – Current membership for 2016 stands at 571, a slight decline from 2015.  After committee assignments, the Membership Committee will convene and discuss concepts for promoting 2017 membership.

County Fairs – Director Knicley reported that winners for the 2016 county fair races in the categories of: owner, driver, trainer, and breeders have been decided, with awards to be presented at the DuQuoin Fair this weekend.  Director R. Williams noted low purses contributed to the decline of the number of entries this year at some county fairs.  She also reported that half the monies from State Fair races have been disbursed; the other half should be allocated by Nov/Dec.  Executive Director Somone reported that the IHHA is awaiting links to watch replays of the Springfield races to be posted on its website.

Race Track Condition and Backstretch – Director Leonard reported communications (language barrier) with the maintenance crew at Hawthorne regarding varying surface conditions at the track are challenging; which also contributes to the difficulty for farriers to shoe horses.  Functioning air conditioning in track buildings continues to be problematic.  Hawthorne track management will be hosting a BBQ for horsemen September 11^th, with a Q&A session.

Insurance – Executive Somone reported since cessation of the IHHA health insurance program July 31^st final payments have been trickling in; the insurance committee will convene soon to determine action for delinquent participants.

Legal – The board discussed the status of Fairmount Park, winter/spring race dates, and the contractual obligations of Hawthorne for 45 race meets per week. After discussion Director Beals motioned for an e-mail to Hawthorne (with cc: to IRB/IHHA BOD’s) be sent immediately by Director Somone that the IHHA board of directors unanimously support that if each Thursday after overnights, less than 45 races are drawn/carded as contractually obligated by Hawthorne, then the out-of-state signal will be cut off the following Thursday.  Seconded by Director Paul.  All in favor.  Motion passed.

Purse Account – Director Beals reported that the purse account is currently -$300,000 with a continuing decline as expected but year-end figures to be positive.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Paul.  All in favor.  Motion passed.

Finance – The Finance Committee will meet and address/discuss the 2017 budgetary issues.

Marketing/Customer Relations – Director Paul related that Hawthorne will be hosting a social event next Thursday in which IHHA members/drivers Casey Leonard/Kyle Wilfong will participate; interacting and giving handouts to attendees.   He also conveyed that track mgmt. participated in a test trial to experience the dynamics horsemen go through getting ready for races, i.e., off-loading trailer, & equipment.

Director Davis noted that Hawthorne is scheduled to host a Hispanic Fair /Sept. 16, 17, 18th. Which may necessitate an adjustment of Lasix schedule, due to fireworks at the show.

Executive Director Somone, conveyed he recently received correspondence from principle Bill Hook of  Chicago High School for Agricultural Sciences, respectfully requesting approval of the IHHA BOD’s in support of IHHA member, Denny Pietranduono, to be selected (as an IHHA representative) to its board that oversees the schools therapeutic riding program.  Motion by Director Paul for approval.  Seconded by Director Knicley.  All in favor.   Motion passed.

Breeders – Director R. Williams reported that results from at the Land of Lincoln Sale this year proved as expected, very disheartening. The ILLINI Sale is scheduled for the Labor Day weekend.

Hall of Fame – The board is taking under consideration a concept presented by B. Watson. The incorporation for a joint USTA /IHHA awards program this year in Springfield; with a decision to be determined at the next IHHA board mtg.

Executive Session- The board went into Executive Session at 4:20 PM.  Executive Session ended at 4:55 PM.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Hansen.   All in favor.  Motion passed. Meeting adjourned at 4:55PM.

__________________________________________________________________________________________________________________________

MONDAY, JULY 18, 2016 – BOARD NOTES

Hackney’s– Palos PK., IL.

Directors Present:  Carter, R. Williams, Beals, H. Williams, Engel, Paul, Cassano, Welch, Hansen, Davis, Teefey, Leonard

Directors Absent:  Fairley, Knickley Simpson

Others:  Somone, Hoffmann, Watson, Arens, Paradise, A. Mack, A. Coleman

Approval of July 18, 2016 Agenda: President Engel requested an addendum to the July Agenda: Item M) Executive Session.  Motion by Director Paul.  Seconded by Director H. Williams.  All in favor.  Motion passed.

Approval of June 20, 2016 BOD Mtg. Minutes:  Motion by Director Paul to accept the June 20^th minutes.  Seconded by Director Beals.  All in favor.  Motion passed.

Executive Directors Report: Executive Director Somone reported the 2016 IHHA BOD Election process is continuing with nine (9) candidates slated as nominees; questionnaire responses completed by the candidates have been mailed to eligible voting members (544) for review, prior to ballots being mailed by the accounting firm on July 22^nd.  The election is scheduled for Sat., August 20th at the IHHA headquarters.

Executive Director Someone reported that Chris Schick (Lessee of Cal Expo track) is offering an incentive program for IL. horsemen during their off season with a $1,000 bonus for 1^st start, $600 more with an 8^th start.   Cal Expo’s schedule is Oct. 22-May7.

Executive Director Somone shared details regarding a donation received in the IHHA office from a family who recently requested assistance in planning their grandfather’s 80th birthday celebration at the track since he was a big harness fan.

ACTION ITEMS:

Legislative – Two House Bills: 335 ADW (sent 6/24/16) and 940 OTBS (sent 6/27/16) have both been dispatched to the governor for signature. The governor has 60 days from receipt to take action.

State and county fair monies were not appropriated in the recently passed “stopgap” budget; some limited funding to supplement both will be available through the Dept. of Ag’s budget.

The lobbyist team reviewed the upcoming legislative election in November noting for directors how many legislative seats are up for election in November, which are contested, who are incumbents, etc.  The lobbyist team remarked on the different nature of this election cycle and cautioned for judicious support.

GrassRoots and Membership – Current membership stands at 566.

County Fairs – Reportedly there are two fair cancellations to-date; due to unseasonable weather.  Attendance at southern IL. fairs is healthy, while the northern is lighter.

Through the Dept. of Ag.’s FY 16-17 budget (see legislative) after July 1^st – 17 Colt Associations will get several thousand dollars for fairs who are in compliance (all fairs have been grandfathered in).

Race Track Condition and Backstretch – Executive Director Somone reported he’s still awaiting a response regarding details to finalize valet service for horsemen’s equipment to/from ship-in areas.

Insurance – The termination process for the IHHA health insurance subsidy program is winding down toward the July 31^st deadline.

Purse Account – Director Beals reported that after review of several methodologies for tracking purses to the end of meet, all suggested the targeted balance of zero.

Director Beals also noted systemic problems with the racing office decision making process.

Payment of Bills –After review of the bill Director Beals motioned for payment.  Seconded by Director Carter.  All in favor.  Motion passed.

Marketing/Public Relations – The IHHA in conjunction with its advertising agency partner, Balash (Dave Edwards), hopes soon to firm up an agreement with Hawthorne for an ad sponsorship program.

Social Media- Several directors/members have been interviewed/quoted in downstate articles recently regarding the harness industry (state-county fairs).   IHHA member, A. Coleman was recently featured in a WGN video interview regarding harness racing.  A link to this interview is displayed on the IHHA website.

Breeders – Director Teefey reported that the Walker Standardbred Sale will be held August 14^th; with approximately 102 yearlings; the Illini Classic Yearling Sale-Labor Day, with approximately 150-155 yearlings.  Foal numbers (245) are the lowest since 1951.

Executive Session – Meeting went into session at 2:50PM.  Session ended at 3:25PM

Motion to adjourn board meeting by Director Beals.  Seconded by Director H. Williams.  All in favor.  Motion passed.  Meeting adjourned at 3:30PM.

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MONDAY, June 20, 2016 – Board Notes

Hackney’s – Palos PK., IL.

Directors Present:  Davis, Engel, Cassano, H. Williams, R. Williams, Carter, Paul, Hansen, Fairley

Directors Absent:  Beals, Knicley, Teefey, Simpson, Welch, Leonard

Others:  Watson, Brubaker, Paradise, Lilly, Coleman, Dixon, Arens, Somone, DalCerro, A. Mack, G. Mack

Approval of June 2016 Agenda:  Motion by Director Fairley to accept the June 2016 agenda.  Seconded by Director Hansen.  All in favor.  Motion passed.

Approval of May 16, 2016 Minutes:  Motion by Director Paul to accept the May 16, 2016 board minutes.  Seconded by Director H. Williams.   All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported on the termination of the IHHA health insurance subsidy program effective July 31^st; notification to participants has been completed by letters; e-mails and calls.  He continues to work with Incompass (Hawthorne’s bookkeeping service) to facilitate horsemen’s financial transactions.  The refreshed IHHA website was launched this weekend; the website contains more racing info links, etc. and allows the office more flexibility with postings, etc.  Legacy, the new accounting firm of the IHHA, will conduct the annual BOD election at the same cost as last year.

Executive Director Somone also imparted at the recently conducted (Fairmount horsemen’s group) HBPA board election, all former eleven board members were replaced.

ACTION ITEMS:

Legislative –The legislative session ended in May with several bills passed (not signed) or to be considered:  HB335- ADW passed both houses, not signed.  HB940 – OTB’s passed both houses, not sent to Governor for signature (would be effective immediately) upon Governor’s signature.  SB2357 -Track Minority Hiring Report (passed both houses) no effective date.  SB2216 – Historic Racing currently held up on 3^rd reading in house for horsemen for approval of terms (would be effective upon signature).  HB3655 – Fantasy Sports   Passed Senate – stuck on concurrence in House (casinos and horsemen have opposed the bill).  IHHA and its lobbyist’s efforts have kept fair moneys in the Ag. budget of the House Dems, since no budget has been sent to Governor no funds appropriated to-date.  Slot rumors: no plans to pass a major gaming expansion bill at this time, however, a bill may happen when a budget is passed (likely after election).

GrassRoots and Membership –Current membership stands at 510; with a slight increase expected from county fair registrants.

County Fairs – Director R. Williams reported on 2016 IL. County Fair Colt Assoc. Racing Schedule data from Rhonda Jachinto, Bureau Chief of the Dept. of Ag: in a general overview of the initial 32 county fairs registered, 8 have cancelled, leaving 24 to-date. The Dept., advises horsemen to check the Ag’s. website for updates.    A. Mack and G. Mack (IHHA media reps) noted recent coverage with press releases, articles and radio interviews highlighting the state and county fairs history/tradition of racing and effects of its loss, contributing to a breakdown of infrastructure.

Race Track Condition and Backstretch –Director H. Williams reported a recent issue with disruptive fans accessing the winners circle has been resolved with Hawthorne’s security.  Directors commented on the lack of grasp of familiarity of Hawthorne’s maintenance crew regarding a harness track surface; its consistency and dragging times, vs. thoroughbreds.

Director Hansen reported on efforts to stimulate Hawthorne’s purchase of a van to carry horsemen’s equipment to/from ship in areas. He will continue to follow-up.

Insurance – (See Executive Directors Report)

Legal – The board discuss an IRB Agenda item for Hawthorne to void racing Saturday, July 23rd.  Hawthorne has a rave event (music, laser show, fireworks) scheduled for this night (contractually).  The directors discussed the potential safety hazards to horsemen and horses trying to negotiate the crowd/noise.  After discussion Director Fairley motioned for the horsemen to forego racing on that day; revise the racing schedule to a Thursday/Fri/Sunday schedule (45 races contractual) with meets to end by midnight and a request for compensation to the purse account for Saturday losses.  Seconded by Director Cassano.  All in favor.  Motioned passed.

Purse Account – Executive Director Somone reported that anticipated 2016 ADW revenues will exceed last year and all ADW earnings reflected in purse account are up to date.

Payment of Bills – After review of the bills Director Paul motioned for payment.   Seconded b Director H. Williams.  All in favor.  Motion passed

Finance – Executive Director Somone respectfully requested the board approve a budget expenditure for the purchase of foods, etc. (to grill) for horsemen at the Springfield fair in August.  Director H. Williams motioned to approve expenditure.   Seconded by Director Paul.  All in favor.  Motion passed.

Marketing/Customer Relations – Director Paul related that last week he met with track management regarding a summer racing ad sponsorship package for review. 

Social Media – Director Carter reported that IHHA’s Fb and twitter feeds continue to grow and encourages that all IHHA members share their likes and posts.

Motion to adjourn the meeting by Director Cassano.  Seconded b Director Hansen.  All in favor.  Motion passed.  Meeting adjourned at 3:40PM.

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MONDAY, MAY 16, 2016 – BOARD NOTES

Top Cat’s Chill & Grill, Springfield, IL.

Directors Present:  Engel, Beals, Fairley, Knicley, Simpson, Paul, Carter, Teefey, R. Williams, Davis, Hansen, Welch, Leonard

Directors Absent:  Cassano, H. Williams

Others:  Arens, Watson, Brubaker, A. Mack, B. Wright, Deb Paul, Somone, Ben Simpson

Approval of May 16, 2016 Agenda:  President Engel called for an addendum to the May 16, 2016 Agenda:  Item M) Executive Session.  Motion by Director Paul.  Seconded by Director Welch.  All in favor.  Motion passed.

Approval of April 18, 2016 Minutes:  Motion by Director Welch to accept the April 18, 2016 board meeting minutes.  Seconded by Director Hansen.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported under the Maywood/Balmoral bankruptcy the Riverboats had the first right of approval for bids submitted. Of two bids, an $1.8mi. bid by Ricky Rockets (truck- gas/car wash) was accepted with a contingency for the group to sign- off any future gaming on the site, no agreement was reach and the next morning the Riverboats then approved  a $1.6 mi. bid from an equestrian group (Hits Endurance) who consented to the contingency.

The current spring legislative session is down to its last two weeks. ADW legislation and Fantasy Sports are in the focus.

The Hawthorne Spring/Summer meet is off to a good start.  The issue of 12-horse field races has been resolved

The ITHA recently reached a resolution in contract negotiations with Arlington Park.

ACTION ITEMS:

Legislative – Two weeks remain in legislative schedule.   HB 335 (Hoffman) ADW extension bill (from Feb 2017 to Dec. 2018) which has passed in the House and also Senate Committee is awaiting a Senate floor vote; the bill is expected to pass.  HB940 (Link/Lang) is a bill for horseracing with multi purposes: re-apportion unused OTB licenses from Maywood/Balmoral and put 5 VGT’s at ea. OTB; allow the IRB to write rules for historical racing; put 100 VGT’s at IL. racetracks. The bill is unlikely reach passage with dissent among industry members and casino/DFS opposition.

A DFS bill remains in the House while solid IHHA efforts continue to hinder its progression.

Director Teefey reported of ongoing efforts to get a Dept. of Ag. budget appropriated within the state budget that would contain similar levels as the last couple of years to sustain not only state/county fairs but Illinois breeders as well.

GrassRoots and Membership – Current membership stands at 493.  Directors were given a list of current non-participants to peruse in order to remind both Hawthorne and upcoming fair racers to renew their memberships, so as to be eligible not only for 3^rd Party Benefits and IHHA-sponsored county fair races.

County Fairs – Directors Knicley and R. Williams reported that State Fair racing nominations are down from previous years.   The Dept. of Ag’s Bureau Chief Rhonda Jachinto, suggested to them, to advise horsemen regularly check the departments website for updates on county fairs, as participation and dates are subject to change.

Race Track Condition and Backstretch – Director Leonard reported Hawthorne’s track surface is fine.   Director Welch reported this past weekend the drop-off route/direction/ distance for horses shipping into Hawthorne was haphazard.   He also requested track lighting remain on for at least 30 minutes after the last race so horsemen finishing up in the paddock area, loading, etc. can see clearly and also, for there to be some seating in the paddock area.  Executive Director Somone will immediately speak with track management/security to remedy these concerns.

Insurance – (Executive Session)

Legal – Executive Director Somone offered a reminder to the Directors regarding nominations for the IHHA Annual BOD Election: nominations will open June 13^th and close June 24^th.   Five (5) current directors are up for re-election: Engel, Hansen, Paul Welch and R. Williams.

Purse Account – Director Beals reported he received the first Hawthorne purse report from last weekend but as a comparative tool its use is insignificant; not until further review of the next few weeks can a more accurate year-end assessment can be projected.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Knicley.  All in favor.  Motion passed.

Marketing/Public Relations – Director Paul related he is still trying to schedule a meeting time with track management fostering summer racing ad sponsorship packages.

Social Media – Director Carter reported that racing twitter feeds continue to grow as well as Facebook followers.

Breeders – Director Teefey reiterated the importance for the Dept. of Ag. budget to be appropriated within the state budget.

Executive Session –The board went into Executive Session at 3:45PM.  Executive Session ended at 4:15PM.

After a lengthy discussion regarding the future of the IHHA Health Insurance Program a motion to “terminate the subsidized health care coverage insurance program on July 31^st with notification on or around June 1^st” was made by Director Al Beals and seconded by Director Josh Carter.  11 voting yes, 2 voting no, the motion carries.

Motion to adjourn the meeting by Director Beals.   Seconded by Director Welch.                          All in favor.  Motion passed.  Meeting adjourned at 4:20PM.

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MONDAY, APRIL 18, 2016 – BOARD NOTES
Hackney’s – Palos PK., IL.

Directors Present: Beals, Davis, Paul, Hansen, H. Williams, Cassano, Teefey, R. Williams, Fairley, Engel

Directors Absent: Welch, Carter, Leonard, Knicley, Simpson

 Others: Arens, Watson, Somone, A. Mack

Approval of April 2016 Agenda: President Engel called for an addendum to the April 18, 2016 Agenda: Item M) Executive Session. Motion by Director H. Williams.   Seconded by Director Cassano. All in favor. Motion passed.

Approval of March 21, 2016 Board Minutes: Motion by Director Beals to accept the March 21, 2016 board meeting minutes. Seconded by Director H. Williams. All in favor. Motion passed.

Executive Directors Report: Executive Director Somone reported that he and President Engel recently met with Hawthorne Management and consensus was reached by both parties to sanction 4 days of racing in May/June (45 races) pending IRB approval.

He also, related after discussions with Director Beals (IHHA Purse Account Committee Chairman) that a purse cut of 10% during the summer meet months should suffice to ensure a zero balance at year’s end.

Transfer of persons and horses to Hawthorne is scheduled for May 3^rd. To date approximately 500 stall applications have been received, with another 100 expected. Stall assignments can be view on Hawthorne’s web page.

After a recent IRB ruling affecting Thoroughbred’s only to date, a commentary letter of support opposing this proposal, was sent from the IHHA to JCAR in endorsement of the ITHA.

Maywood/Balmoral’s bankruptcy assets inspection is set for Mon/Tuesday April 24/25^th, the auction is scheduled for Wed/Thurs. April 27/28^th.

Executive Director Somone reported on the ITHA’s lawsuit filed against Arlington, the ITBOF, and the Illinois Racing Board regarding the alteration of its partnerships in 2016 contract negotiations.

Executive Director Somone will schedule a meeting with Hawthorne Management to discuss/review relevant issues, i.e. preference system, ICF races, ship-in protocols, etc., to facilitate the transition prior to the summer met.

ACTION ITEMS:

Legislative – The House/Senate are both currently in session this week in Springfield. Friday is the deadline for bills out of each chamber of origin. The session will be on break next week for Passover, returning on May 3 for it final five weeks of session.

Current bills and activity of interest to horseracing being monitored by IHHA lobbyists are HB335 (Rep. Hoffman) – ADW sunset extension for 2 more years. HB3465 (Rep. Rita) Slots at track gambling expansion and his Chgo. only casino bill along with discussions between Fairmount and Hawthorne for a potential “Plan B” legislation for this session and HB4323 (Rep. Zalewski) a regulations/tax bill regarding DFS (Daily Fantasy Sports).

GrassRoots and Membership – Current membership stands at 456. As of April 13^th a 2^nd membership renewal mailing was posted.

County Fairs – Director R. Williams reported with the state budget crisis, lack of supplemental funding from Dept. Ag., county fairs are suffering and purses have significantly declined in the past few years. She conveyed stats obtained at last Saturday Midwest Colt Association’s Meeting regarding 2016 county fairs to date: several fairs have dropped, a 2-day fair has reduced to 1-day; at another fair stake races will be naught. On an upbeat note however, a $10,000 contributions from the the Dept. Ag. and a $5,000 contribution from Mary Lea Jeffers will sustain the Downstate Classic.

Insurance – (Executive Session)

 Legal – Executive Director Somone relayed that no response has been received yet since the IHHA’s attorney sent a letter to the IRB repudiating its request for the IHHA to submit unredacted financials.

Director Teefey communicated to the board his appeal to secure a pari-mutuel license for the Brown County Fair (2 days of races) from the IRB; and develop a partnership with an ADW platform, Lien Games “Slots for Races”, under parent company Creative Wagering.

Purse Account –  Director Beals reported that a May/June race schedule of 4 days- 45 races along with a May/June purse cut of 10% should reach allow the purse account to reach its target year end goal of zero.

Executive Director Somone introduced to the board a point system that Director Carter in conjunction with Hawthorne Management have founded for eligibility in the finals of the Sire Stake Series. This includes 4 legs to the final, and the 10 top point earners qualifying for the finals. After discussion/review the directors expressed assent for this system.

Payment of Bills – After review of the bills Director Beals motioned for payment. Seconded by Director Paul. All in favor. Motion passed.

Marketing/Public Relations – Executive Director Somone and Director Paul met again this week with Balash advertising agency to firm-up sponsorship packages for the summer racing meet.

Breeders – Director Teefey noted the critical condition for breeders in IL. with State Fair nominations down, etc., and Walker Farms yielding only 80 yearlings this season.

Breeder W-9 forms can be secured through Incompass at Hawthorne by requesting a sign-in password from the bookkeeper then entering dates online and printing out.

Executive Session – The board went into Executive Session at 3:15PM. Executive session ended at 3:40PM.

Motion to adjourn the meeting by Director Beals. Seconded by Director H. Williams. All in favor. Motion passed. Meeting adjourned at 3:45PM.

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MONDAY, MARCH 21, 2016
Chicago High School for Agri, Sciences – Chicago, IL.

Directors Present: Carter, H. Williams, Beals, Engel, Knicley, Fairley, Hansen, Leonard, Davis

Directors Absent: Welch, R. Williams, Teefey, Cassasno, Simpson, Paul

 Others: Arens, Hoffmann, Dixon, Brubaker, Watson, Somone, Pietraduono, Shelly Steele, Jenny Somone, Lopez, Del Cerro, A Mack

Approval of March 2016 Agenda: Motion by Director Beals to approve the March 21, 2016 Agenda. Seconded by Director Carter. All in favor. Motion passed.

Approval of February 15, 2016 Board Minutes: Motion by Director Davis for approval the February 15, 2016 board minutes. Seconded by Director Carter. All in favor. Motion passed. 

Executive Directors Report: Executive Director Somone reported that after meeting with IHHA lobbyists and State Rep. Hernandez, he then met with Hawthorne Management regarding recent limitations imposed by the RICF foundation on the eligibility of participants for services; services have been restored to their original practices.

Executive Director Somone reported that after he and President Engel conducted a search process: meetings/interviews of accounting firm candidates, the IHHA has retained the services of a new accounting firm.

Executive Director Somone continues work with the IHHA’s IT personnel on the renovation of an updated IHHA website.

With the resignation of former President McCaffrey last month, President Engel called for a nomination to fill the 2^nd VP President position and nominated Casey Leonard, who accepted the nomination; further nominations were called for 3 times, with no other nominees, the Executive Director declared nominations closed   Director Beals moved that Leonard won by acclamation. Seconded by Director Knicley. All in favor.   Motion passed.

ACTION ITEMS:

Legislative – The House and Senate are both currently on break; the House returns April 4^th, Senate April 5^th. The recent primary election did little to enhance the current situation in Springfield and FY16-17 budget deals remain doubtful until after the November election.

A recent IRB rule affecting Thoroughbred’s only to-date was discussed. It is suggested that a commentary letter be submitted during the allowed period opposing this proposal.

The Daily Fantasy Sports controversy continue in IL. Gaming lobbyists met last week in Springfield. Most voiced opposition to currently proposed DFS bills.

GrassRoots and Membership – Current Membership stands at 453. A supplementary membership renewal mailing is scheduled for mid-April.

County Fairs – Director Knicley reported he had spoken to Dept. of Ag. Bureau Chief who expressed positivity regarding nominees for the county and state fairs; but in conversation with the Top Line Assoc. and Downstate Classic, lower numbers to-date suggest a tentative schedule. Brenda Watson reported that as in previous years, once again, Mary Lea Jeffers is making a $5,000 contribution to the Downstate Classic in memoriam to her late husband Albert.

Race Track Condition and Backstretch – None

Insurance – Executive Director Somone reported that, as anticipated, the health insurance subsidy that the IHHA offers is in serious jeopardy of not being sustainable much longer. More specific numbers will be presented at the April meeting.

Legal – The board discussed recent letters sent from the IRB soliciting (un-redacted) financials from the association. After board discussion, Director Beals motioned not to release financials as requested by the IRB. Seconded by Director Fairley. All in favor. Motion passed. Director Carter then made a motion, contingent on the IRB response to non-disclosure of IHHA financials, that if legal recourse becomes so necessary, the IHHA board hereby authorizes expenditure for legal remedy. Seconded by Director Davis. All in favor. Motion passed.

Rumors continue to swirl around both Maywood/Balmoral bankruptcy properties: Maywood’s land is owned by the Galt Family, their attorney to date has not given indication of what is going on.

Purse Account – The board discussed Hawthorne’s recent request for the IHHA to authorize an agreement of principle allowing for an 11 horse field, with a High 5, only for this year’s meet ending December 31, 2016.

Director Beals reported that working with crude numbers for his projections formula suggests the year-end at current purse levels may be at a negative rather than targeted zero.

Payment of Bills – Director Beals after review of the bills, motioned for payment. Seconded by Director H. Williams. All in favor. Motion passed. 

Finance – Director Beals reported that an extension has been filed for tax year 2015.

Marketing/Public Relations – Executive Director Somone reported he and Director Paul met last week with Baldash Advertising soliciting sponsorships for the summer racing meet.

Social Media – Director Carter reported the racing news feed is slower due to the break in action, but is expected to pick up when racing resumes within the next few weeks.

Breeders – Executive Director Somone reported that after dialogue with Hawthorne/Incompass, a system has been devised to remunerate Breeders Awards in a quarterly fashion.

Motion to adjourn the meeting by Director Hansen. Seconded by Director H. Williams. All in favor. Motion passed. Meeting adjourned at 3:30PM.

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MONDAY, FEBRUARY 15, 2016
Hackney’s – Palos PK., IL.

MONDAY, January 18, 2016 – BOARD NOTES
Hackney’s – Palos PK., IL.

Directors Present:  Knicley, Fairley, Engel, H. Williams, Beals, Simpson, Carter, Welch, Hansen, Paul, R. Williams, Leonard, McCaffrey

Directors Absent:  Davis, Teefey

Others:  Watson, Brubaker, Arens, Hoffmann, Jeff Dixon, Jessica Dixon, Somone, A. Mack, G. Mack

Approval of January 18, 2016 Agenda:  Motion by Director Paul to accept the January agenda.  Seconded by Director Fairley.  All in favor.  Motion passed.

Approval of December14, 2015 Board Minutes:  Motion by Director Knicley to accept the Dec. 14, 2015 board minutes.  Seconded by Director Simpson.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported lately he has devoted considerable time with the new racing secretary at Hawthorne, to offer a clearer construction of harness racing condition sheets requisites, etc.  To-date the new horsemen’s bookkeeping service, Incompass at Hawthorne is working well.

Executive Director Somone attended the USTA Dist. 5 Banquet/Awards dinner in Springfield last Saturday night. He noted the event was quite pleasant, but it too showed signs of waning participation.

The IHHA is currently researching/interviewing accounting firms to administer/supervise its audits, taxes, elections processes, etc..

In regards to the Maywood/Balmoral bankruptcy, of offers presented to-date, the riverboats have declined the few bids presented and a property auction is set for end of March. The land-lease holders (Galt Family) for the Maywood property have yet to make a determination if the land is to be leased or sold.

The Chgo. High School of Ag. Science extended an invitation to host an IHHA BOD Meeting; after a board discussion reveled Feb 15th as being a holiday (President’s Day); Executive Director Somone spoke with the principal who agreed to host the IHHA’s March meeting.

ACTION ITEMS:

Legislative –   Last week the Senate convened for one day, the House cancelled its sessions on Wed/Thursday.  Both chambers are scheduled to reconvene on Jan 27^th; no budget action is anticipated prior to the March primary.  No further activity is expected on HB 2663 (racing days in 2016 for Balmoral/Maywood).

The IRB at its last board meeting voted to begin rule-making on medications amendments, but did remove Lasix as part of the proposal until concerns/questions raised by the IHHA are satisfied. The IRB board vacancy created by Commissioner Bryne resignation remains unfilled to-date.

As a matter of legislative interest, watch continues nationwide on the Daily Fantasy Sports issue, recently challenged by Attorney General of IL. as illegal (also by numerous other states), and the current unabated status of revenue generating  unlicensed, unregulated and untaxed entities as opposed to other forms of legal gambling and their future standing.

GrassRoots and Membership – Current membership stands at 371.

County Fairs – Director R. Williams reported that in recent meetings with Rhonda Jachino, Dept. of Ag. Bureau Chief of Racing, the 2016 stake guide will be delayed this year, due to the state’s non-budget and lack of data regarding additional county fair funding.  Applications submitted for 2016 County fairs remain consistent with previous years, however, several have turned in cancellation amendments due to fiscal concerns.  The Dept. of Ag will be sending out pre-printed nomination forms to eligible owners shortly and the IHHA website list’s the 2016 stake payment schedule.

Race Track Condition and Backstretch – Director H. Williams and Leonard reported track conditions overall are satisfactory; drivers should exercise caution nearby the pylons where hub rail was removed because the ground is gouged.  The board discussed items of concern to horsemen participating in the Hawthorne meet.  Executive Director Somone, along with a few board directors, will meet with Hawthorne staff to address these issues.

Insurance – Director Engel reported parameters for participation in the 2016 program have been administered; the program is operating well.

Legal – The board discussed the possible shut-down or purchase of Maywood/Balmoral OTB’s and statutory licensing transfer requirements of the IRB and the upcoming IRB agenda item concerning recertification of 2015 recapture.

 Purse Account – Director Beals reported handle this year to-date seems healthier.  Director Paul presented points of concern of the current condition sheet issued at Hawthorne: substantial absence of the IL. Preference System, also, the current draw schedule, the lack of communication to trainers regarding moving horses in race and classifications.  Executive Director Somone and the Purse/Condition Sheet Committee members will approach these subjects with Hawthorne track management and staff.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Paul.  All in favor.  Motion passed.

Finance – Executive Director Somone described to board directors IHHA’s current website (establish 2008) is currently in need of an upgrade due to restrictive overload, etc. He reported adequate funds allocated in the 2016 office budget category would allow for an update and respectfully requested board approval.   Director Beal motioned board approval for allocation of funds for the website’s modernization.  Seconded by Director Paul.  All in favor.  Motion passed.

Director Simpson motioned the IHHA make a $500 donation via Hawthorne’s matching funds program to aid victims of the recent Classy Lane Farm fire.   Seconded by Director Welch.  All in favor.  Motion passed

Marketing/Public Relations – Director Paul reported that Hawthorne’s customer relations efforts to-date have been outstanding; he handed board directors for distribution, promotional free admission/programs passes issued by Hawthorne for this harness meet.  He also, pronounced the benefits for members of joining Club Hawthorne’s ADW program with its advantageous reward system. (shown on TVG).

Social Media – Director Carter provided stats on IHHA’s twitter account: from Sept 2014 until July 2015 there were 908 impressions; with recent updating of the account, within the last five months of 2015 impressions increased tenfold to 10, 200.  Facebook account followers has seen an 11% increase.

Breeders –Director R. Williams related she expects to have figures for an annual breeders report ready for next month’s BOD meeting, and also noted, receipt of tax forms and final breeders check payment from the HGCA.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Hansen. All in favor.  Motion passed.  Meeting adjourned at 4:35PM.

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MONDAY, December 14, 2015 BOARD NOTES
Hackney’s – Palos Pk., IL.

Directors Present:  Knicley, Hansen, Beals, Simpson, Carter, Engel, Davis, H. Williams, Paul, R. Williams, Welch, Leonard, McCaffrey

Directors Absent: Fairley, Teefey

Others:  Brubaker, Arens, Paradise, Hoffmann, Somone, A. Mack, G. Lopez, D. DelCerro, G. Mack

Approval of December 14, 2015 Agenda:  President McCaffrey called for an addendum to the December 14, 2015 agenda:  Item M) Executive Session.  Motion by Director Paul   Seconded by Director Knicley.  All in favor. Motion passed.

Approval of November 16, 2015 Board Minutes:  Motion by Director Carter to accept the Nov. 16, 2015 board meeting minutes.  Seconded by Director Simpson.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported that 2016 contract negotiations continue with Hawthorne.

IHHA members of its’ insurance program have been notified that payment(s) need to be up-to-date for continuance in the program in 2016, as mandated, by a board directive.

Executive Director Somone relayed that he visited Maywood Park and all stalls/horses have been vacated.

ACTION ITEMS:

Legislative – IL. Legislative Chambers are scheduled to reconvene on January 13, 2016.  Legislative leaders and the Governor have recently met and yet to bridge a budget impasse.

The rescheduled subject matter hearing (non-voting) for HB 2663 (Bal/Maywood 2016 race dates)-(IL. Rep. Thaddeus Jones) took place Dec. 10^th.

On December 15^th the IRB proposed new medication rules which will be discussed at its next meeting. If approved a 45 day commentary period is allowed, with another period for up to 45 days allow for agency changes. Of concern and needing clarification is the    administration of lasix in regards to: race day/qualifying days/ship-ins; use of state vet or an appointees of IRB only for race day administered Lasix.

A replacement is being sought to fill the vacancy on the IRB board (the appointment is set to expire July of 2016), after Commissioner Kathy Byrne resigned her position at its’ last meeting.

GrassRoots and Membership – 2016 membership renewal forms were mailed in late November; applications are being receive at a consistently steady rate.

County Fairs – Director Knicley reported that a previous stipulation in IHHA’s Sponsored County Fair Races for 4-yr olds and up, has been revised in 2016 to add 3-yr olds; this revision should relieve previous short fields for races.  Director R. Williams reported that some county fairs have yet to submit their dates for 2016, delaying the stakes guide. Some county fairs plan to reduce their fair days.

The annual USTA banquet/awards is scheduled for January 16, 2016 in Springfield.

Race Track Condition and Backstretch – Director Welch reported that overall conditions at Balmoral have dramatically declined within the past 30 days.

Insurance – Director Engel reported the insurance program is operating smoothly, ready for its continuation in 2016.

Legal – President McCaffrey reported, after being advised by the IHHA attorneys regarding the Maywood/Balmoral bankruptcy, that only a few sale bids have come in to-date, with each declined thus far by the riverboats.

Executive Director Somone presented for review by the directors, some lingering 2016 contractual issues with Hawthorne. The board discussed these items and provided its’ feedback. Executive Director Somone and the IHHA’s Negotiating Committee will schedule another meeting with Hawthorne for this week.

 Purse Account – The current purse account is -$3,750,000.00; year-end is expected to be -$5.5mi to $6 mi.

Director Paul gave directors a handout for review/feedback, with Hawthorne’s proposed purse structure for condition events for racing at Hawthorne.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Paul.   All in favor.  Motion passed.

Marketing/ Public Relations – Executive Director Somone respectfully requested permission to purchase a thank you plaque for HGCA services throughout the years.  Motion by Director Beals.  Seconded by Director Knicley.  All in favor.  Motion passed.

Social Media – Director Carter noted that the IHHA’s Facebook story on harness driver Pat Curtin last week garnered a lot of attention.

Breeders – Director R. Williams noted with the state of the industry that Illinois breeders need to commit in either IN. or OH. right now or risk getting shut out.

Executive Session – The board went into Executive Session at 3:40PM.  Session ended at 3:55PM.

Regular session returned.  Director H. Williams motioned to make a change to the 2016 budget.  Seconded by Director Paul.  All in favor.  Motion passed.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Davis.  All in favor.  Motion passed.  Meeting adjourned at 4PM.

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MONDAY, NOVEMBER 16, 2015 –BOARD NOTES
Hackney’s– Palos PK., IL.

Directors Present:  Simpson, Fairley, Carter, Engel, Beals, Paul, Teefey, Welch, R. Williams, McCaffrey, Leonard

Directors Absent:  Davis, Knicley, H. Williams, Hansen

Others:  Arens, Wright, Watson, Brubaker, Jeff  Huls, Dr. Walker, Tim Norman, Hoffmann, Frank Marcolini, Somone, A. Mack

Approval of November 16, 2015 Agenda: President McCaffrey called for an addendum to the Nov. Agenda, Item M: Executive Session.  Motion by Director Fairley.  Seconded by Director Leonard.  All in favor.  Motion passed.

Approval of October 26, 2015 Board Minutes:  Motion by Director Paul to accept the October 26, 2015 board meeting minutes.  Seconded by Director Beals.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported that 2016 contract negotiations continue with Hawthorne; Pete Handley has been appointed as the new racing secretary for Hawthorne.

December 15^th is the next scheduled Maywood/Balmoral bankruptcy court date, whence a determination will be made involving bankruptcy reassignment from Chapter 11 to 7.

The Health Insurance committee recently met with the IHHA insurance broker; after review of the 2016 rates, etc., the committee proposed to continue the program in 2016 on a month to month basis.  The committee shared its recommendations with the Finance Committee who will discuss 2016 budgetary specifics within Executive Session.

ACTION ITEMS:

Legislative –   Legislative leaders are scheduled to meet on Dec 1^st for budget discussions.  The House currently has scheduled Dec 2^nd as a session day; the Senate has no days scheduled for the remainder of the year.  New days could be scheduled however, after the budget meeting on the 1^st.

The IL. Veterinary Medical Assoc. has requested the IDFPR remove the section pertaining to unlicensed veterinary assistants from the current proposed rule and limit the section to employees of veterinarians that are not licensed, which if adopted by the Agency alleviates our language concerns with the bill.

HB 2663’s amendment submitted by IL. State Rep. Thaddeus Jones at Bal/Maywood’s bidding, ending host status and mandating the IRB give each who had racing dates in the previous year, 30 days live racing in 2016 scheduled Nov 10^th  hearing was cancelled and rescheduled for Nov 25^th. (This Revenue Committee hearing will be non-voting for discussion only).

Daily Fantasy Sports betting is being cited and challenged as illegal by the IL. Gaming Board; many others states are also questioning its legality.

IL. State Rep. Raymond Poe has been appointed as the new director for the Dept. of Ag.by Governor Rauner.

GrassRoots and Membership – Current Membership stands at 641.   The Grassroots/Membership Committee recommended to the board that 2016 membership renewal rates remain at status quo and renewal forms be mailed in early Dec. The board unanimously approved such.

County Fairs – The County Fair Committee directors and members at the meeting discussed the feasibility for the continuation of the annual USTA Banquet in January; all parties agreed to set the wheels in motion for its preservation.

Race Track Condition and Backstretch – Director Welch reported the track condition at Balmoral is good.  President McCaffrey related, after expressed driver’s safety concerns, Hawthorne has consented for removal of the hub rail during the harness January meet.

Insurance – (See Executive Director’s Report)

Legal – President McCaffrey reported concerns with a “recapturish” clause in Xpressbet’s ADW contract with Hawthorne. Consent from a horsemen’s group is necessary to for the tracks to consummate the deal with this ADW platform group.  President McCaffrey gave the board directors a synopsis of ongoing contract negotiations with Hawthorne for 2016.

The board examined the lengthy dark time in 2016 racing and lack of facilities in Chicagoland to host qualifiers for the spring meet at Hawthorne in May.   Directors Carter and Simpson assured the board of Springfield’s ability to manage/conduct 2016 springtime qualifiers.

Purse Account – Year-end balance estimated at -$5.9mi. Director Beals made available to directors a breakdown/analysis sheet explaining handle vs. purses.

Payment of Bills – After review of the bills Director Beals motioned for payment of the bills.  Seconded by Director R. Williams.  All in favor.  Motion passed.

Finance – (Executive Session)

Marketing/ Public Relations – Director Paul conveyed Hawthorne expressed in a positive disposition, its willingness to contribute to marketing/PR venues for the 2016 harness season.  Executive Director Somone shared with directors details of plans pursuant to Maywood’s backstretch closing Nov 21^st; inspections will be held to ensure no horses are left behind; if such occurs, as a safeguard, they will be watered/fed, with arrangements already made with (a horse adoption agency) Racer Placer.

Social Media – Director Carter reported the updated IHHA Facebook/Twitters accounts have already seen a viewing/participation increase of 7 % Facebook, 6% Twitter; with plans for methods to generate further expansion.

Breeders – Director Teefey noted that the USTA has a horse fund from which it can claim unwanted/retired horses. He also remarked, on the decline of mares breed last year, 450, the lowest level since 1954. He noted based on industry straits and the subsequent breeder time cycle necessary of 11 months, lends itself for a very small population for 2017.   Director R. Williams reported that the disbursement of Breeders Award checks is current.

Executive Session – The board went into Executive Session at 3:10PM.  Session ended at 5:30PM.

The meeting went back into regular session: motion to accept the 2016 budget was made by Director Carter.  Seconded by Director Fairley. All in favor.   Motion passed.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Paul.  All in favor.  Motion passed. Meeting adjourned at 5:40PM.

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MONDAY, October 26, 2015 –BOARD NOTES
Hackney’s – Palos PK., IL.

Directors Present:  Beals, H. Williams, Carter, Simpson, Paul, Knicley, Fairley, R. Williams, Welch, Teefey, Leonard, Hansen, Davis, McCaffrey

Directors Absent:  Engel

Others:  Arens, Brubaker, Paradise, Watson, Hoffmann, Dixon, A. Mack, Somone

Approval of October 26, 2015 Agenda: Motion by Director Paul for approval of the Oct. agenda.  Seconded by Director Fairley.  All in favor.  Motion passed.

Approval of September 21, 2015 Board Minutes:  Motion by Director Paul to accept the Sept. 21st board meeting minutes.  Seconded by Director Hansen.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported that HGCA has ceased operation in IL; procedural notice letters for recovery of their funds
were sent to horsemen.  Outstanding unpaid driver’s fees may be subject to collection.

The Windy City Pace, the Cinderella, the Galt and the Abe Lincoln Stake races scheduled for Maywood Park this year have been cancelled. Those horses eligible at time of event will split the pot of all nomination and sustaining payments to the respective race. The refund checks are being mailed to the current owners.

Hawthorne anticipates that quarters should be available for horsemen by Mid-November.

Flu shots for backstretch workers at Balmoral were delayed by a week because the medical trailer had been broken into.

The anticipated quote from the IHHA insurance broker came later in October than expected.  The Insurance Committee will schedule a meeting as soon as possible, followed by a Finance Committee meeting, whose members will finalize its recommendations for presentation to the board for review/approval.

This past weekend the IHHA’s Executive Director Somone, along with Director Hosea Williams and member, Denny Pietranduono, participated in a fair hosted by the Chicago High School of Agricultural Sciences.  The fair very well attended, kept the audience’s rapt attention with afternoon exhibitions presented by the IHHA, highlighting the standardbred stud “Quatro Cinco” along with a jog cart.

ACTION ITEMS:

Legislative – No multi-day “Veto” Session is scheduled for the legislature this year.  The House/ Senate are scheduled to meet Nov 10th; then the House will meet again solo Dec. 2nd.

The IHHA submitted a non-controversial response letter within the rules commentary period, in regards to a bill concerning veterinary practices with language to refer back to the IL. statute which would continue to allow the exemption  in current law permitting owners of livestock to perform some procedures) versus the Veterinary Medical Assoc./Dept. of Financial and Profession Regulation, proposed rulemaking “prohibiting” unlicensed veterinary assistant’s from performing a variety of procedures on livestock and animals.

At Bal/Maywood’s bidding, IL. State Rep. Thaddeus Jones, has submitted an amendment to HB 2663 to end host status and mandate the IRB give each who had racing dates in the previous year, 30 days of live racing in 2016.  This amendment in its current form could be heard in early Nov.

GrassRoots and Membership – Current Membership stands at 641; a bit lower than 2015.

County Fairs – Directors Knicley and R. Williams reported fairs had to file financials by Oct 15th and declarations of intent for 2016 by December 1st.  to the Dept. of Ag.  Rhonda Jachinto, Bureau Chief for County Fairs & Horse Racing expects all past 32 fairs to be rescheduled again in the 2016 Stakes Guide.

Director Teefey communicated that Xpressbet had contacted him to discuss ADW in 2016.

Insurance – (See Executive Director’s Report)

Legal – President McCaffrey presented to the directors contractual proposals from both Maywood and Hawthorne. He requested the board review/discuss the issues and formulate its position.

 Purse Account – Year end roughly expected to be -$5.3 mi.  Finals money ($3,100.00) from the Su Mac Lad has yet to be distributed.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Knicley.  All in favor.  Motion passed.

Social Media- Director’s Carter and Davis reported success of the initial evolution developed to update the IHHA’s Facebook/Twitter accounts; people expressed positive feedback, especially liking the recent addition of photos.

Director Simpson recommended the board reconsider it scheduled December BOD Meeting date in light of upcoming Christmas holiday, etc.  Director Beals motioned the board reschedule its Dec. BOD Meeting from the 21st to December 14th.  Seconded by Director Davis.   All in favor. Motion passed.

Motion to adjourn the meeting by Director Beals.  Seconded by Director R. Williams.  All in favor. Motion passed.  Meeting adjourned at 5:12PM.

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MONDAY, September 21, 2015 – BOARD NOTES
Hackney’s– Palos PK., IL.

Directors Present:  Beals, H. Williams, Hansen, Carter, Paul, R. Williams, Fairley, Welch, Davis, McCaffrey, Engel, Leonard

Directors Absent:  Knicley, Teefey, Simpson

Others:  Arens, Dixon, Brubaker, Hoffmann, A. Mack, G. Mack, Kay Fairley, Somone

Approval of September 2015 Agenda:  President McCaffrey called for an addendum to Sept. Agenda, Item M: Executive Session.  Motion by Director Carter.  Seconded by Director Davis.  All in favor.  Motion passed.

Approval of August 24, 2015 Board Minutes:  Motion by Director Davis to accept the Aug. 24th board meeting minutes.  Seconded by Director Carter.  All in favor.  Motion passed.

Executive Directors Report: Executive Director reported on the IRB’s decision last month to grant Maywood’s request to vacate its live racing beginning Oct. 8^th.  Final approval is still necessary for Maywood under the jurisdiction of bankruptcy court, which is to have a hearing on Tuesday, the 22^nd.    Executive Director Somone reported that with the current industry situation, both Racer Placer Adoption Agency (WI.) offered to horsemen a home for horses and in Sahbra Farm’s (OH.) case, an availability of open stalls.

IHHA awards for the 2015 County Fair Winning Driver, Trainer, Owner, and Breeder were presented at the Duqoin Fair.

The Social Media Committee recently met and began implementation of its game plan for further growth to the IHHA’s Twitter/Facebook accounts.

Executive Director Somone has begun to outline a preliminary budget for 2016.  The Finance Committee will finalize its recommendations after Insurance Committee’s makes its recommendations.

A certified/return receipt letter addressing /responding to a member’s request for IHHA financial information was returned to the IHHA office, by the US Postal Service as unclaimed by the recipient.

ACTION ITEMS:

Legislative – The General Assembly periodically continues to meet, with each branch House and Senate alternating weeks, as the budget stalemate continues with no end in sight still.

The IL. Veterinary Medical Association in conjunction with the Dept. of Financial and Profession Regulation filed a proposed rulemaking “prohibiting” unlicensed veterinary assistant’s from performing a variety of procedures on livestock/animals.  An exemption in current law permits owners of livestock to perform some of these procedures.  The IHHA lobbyist team is seeking clarification/confirmation from the agency of the validity of this exemption.

A recent report issued by The Commission on Governmental Forecasting & Accountability (COGFA) cited that overall there has been a drop in average gambling revenues received by the state. Video poker revenues increases are not enough to offset revenue declines from lottery/casino gambling.

GrassRoots and Membership – Membership to date for 2015 stands at 635.

County Fairs – A recent pink-slipped employee of the Dept. of Ag., Bureau of County Fairs and Horseracing, has been re-hired allowing for continuance of IL. foal registrations program, etc.

Purses have been paid to horsemen for all 2015 county fairs, including DuQuoin.

Race Track Condition and Backstretch – Maywood’s/Balmoral track surfaces are good.  The barn area at Balmoral needs additional maintenance along with repair of a broken water pipe.

Insurance – The Insurance Committee Chairman reported after conversation/meeting with the IHHA’s insurance broker (who indicated a likely overall industry increase in 2016 rates), he expects to have estimated costs for the IHHA in 2016, available by mid-October.  At that point, a decision will be made on whether the IHHA should continue the program.

Legal – The board discussed the upcoming Sept. 22^nd bankruptcy hearing regarding Maywood Park’s request for a motion to the court that would allow them to vacate their 2015 awarded racing dates as of October 8^th, already sanctioned by the IRB at its last board meeting.

Purse Account – Director Beals reported in discussion with the race secretary, acknowledged if races such as, the Abe Lincoln, Windy City, etc. need to be cancelled, all nominating/sustaining payment races monies collected will be disbursed to the parties who sustained payments up to end.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Paul.  All in favor.  Motion passed.

Finance – The committee will meet after the dates hearing, Sept. 29^th, to continue work on its 2016 budget recommendations.

Public Relations – Executive Director Somone reported he’s received a request for the IHHA horsemen’s participation in a Chicago High School of Ag. Sciences upcoming event Sun., Oct. 25^th.  Director H. Williams agreed to participate with a horse and jog cart.

Executive Session – The board went into Executive session at 2:50PM.  Session ended at 4:40PM.

Motion to adjourn meeting by Director Beals.  Seconded by Director H. Williams.   All in favor.  Motion passed. Meeting adjourned at 4:45PM.

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MONDAY, AUGUST 24, 2015– 1PM – BOARD NOTES
Hackney’s – Palos PK., IL.

Installation of New Board Members:  President McCaffrey welcomed and introduced new board members Josh Carter and Jeff Davis.  McCaffrey congratulated the returning directors and thanked all for their participation in the election process. President McCaffrey also expressed thanks to outgoing directors: Lilly and Cassano, for their years of dedicated service on the board. Terrence Coakley, Election Supervisor of McGladrey, LLP. (accounting firm) sent an official notification letter read by Executive Director Somone, stating the 2015Annual IHHA Election for Board of Directors held Sat. Aug 22nd was in accordance with the IHHA By-Laws. 259 ballots were received; 6 ballots voided, 253 were eligible.  Resulting in five (5) directors: McCaffrey, Carter, Davis, Teefey, and Beals receiving the highest percentages to fill 3year terms.  Motion by Director Beals to accept the election results.  Seconded by Director Paul.  All in favor.  Motion passed.

Directors Present: Fairley, Knicley, Paul, Engel, H. Williams, Beals, Teefey, Simpson, Carter, Welch, R. Williams, Hansen, Davis, Leonard, McCaffrey

Directors Absent: None

Others:  Brubaker, Hoffmann, Arens, Paradise, Somone, A. Mack

Approval of August Annual Minutes/Report:  Motion by Director Hansen to accept the Annual Board Meeting Minutes.  Seconded by Director H. Williams.  All in favor.  Motion passed.

Approval of August Agenda:  Motion by Director Knicley for approval of the August 24, 2015 agenda.  Seconded by Director Engel.  All in favor.  Motion passed.

Election of Officers:  Executive Director Somone called for nominations for the position of President.  Director Fairley nominated President McCaffrey.  President McCaffrey accepted the nomination.  Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.  Director Beals moved that President McCaffrey won by acclamation.  Seconded by Director Simpson.

Director Engel was nominated for 1st Vice President by Director Fairley.  Director Engel accepted the nomination.  Further nominations were called for 3x’s; with no other nominees, the Executive Director declared the nominations closed and Director Beals moved that Director Engel won by acclamation.  Seconded by Director Teefey.

Director Fairley was nominated for 2nd Vice President by Director Engel. Director Fairley accepted the nomination.  Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.   Director Beals moved that Director Fairley won by acclamation.  Seconded by Director Paul.

Director Beals was nominated for Treasurer by Director Paul.  Director Beals accepted the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed. Director Carter moved that Director Beals won by acclamation.  Seconded by Director Teefey.

Director Beals nominated Director Paul as Ass’t Treasurer.  Director Paul accepted the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.  Director Beals moved that Director Paul won by acclamation.  Seconded by Director Carter.

Director H. Williams nominated Director R. Williams as Secretary.  Director R. Williams accepted the nomination.  Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed. Director Beals moved that Director R. Williams won by acclamation.  Seconded by Director Paul.

Director Rita Williams nominated Director H. Williams as Ass’t. Secretary.  Director H. Williams accepted the nomination. Further nominations were called for 3x’s; with no other nominees, the Executive Director declared nominations closed.  Director Beals moved that Director H. Williams won by acclamation.  Seconded by Director Paul.

Approval of July 21, 2014 Board Minutes:  Motion by Director Paul to accept the July 21st board minutes.  Seconded by Director Hansen.  All in favor.  Motion passed.

Executive Directors Report: Executive Director Somone reported that Express-Bet was approved as Maywood/Balmoral’s new ADW platform by the bankruptcy court. Maywood/Balmoral requested another extension to resolve their banking issues.

Horsemen purses from the State Fair should be available from the HGCA by August 31st.

The upcoming IRB Agenda for its meeting this coming Thursday has a request from Maywood Park to vacate its remaining races dates for the year.

Executive Somone reported that the BBQ hosted for horsemen by the IHHA at the State Fair was a great success.  He thanked IHHA Lobbyist’s Steve Brubaker, Brenda Watson and Directors: Knicley, Paul, Engel, and Rita (Rod) Williams who assisted running it.  He also mentioned that he had a very brief opportunity to speak/remind the Governor of his pledge to help horseracing in this state.

The President and Executive Director of the IHBPA a Southern IL. Horsemen Organization affiliated with Fairmount Park racing, are currently facing litigation from a group of owners/trainers, citing inadequate financial oversight and excessive secrecy.  Executive Director Somone noted the IHHA’s transparency to its membership by data proffered on its website; with further documents, if requested by members, accessible in the office. The IHHA has a system of checks and balances, with financial review by the treasurer and audits by its accounting firm, etc.

ACTION ITEMS

Legislative –The General Assembly and Governor’s budget stalemate remains, with no end in sight. Many of the IL. Dept. of Ag. Bureau of County Fairs and Horseracing employees recently received layoff notices, with the exception of the Bureau Chief Rhonda Jachino.  (The bureau is a grant program, which a Governor can cut with discretion) Governor Rauner has suspended all grant programs until there is a budget resolution.

Grass Roots and Membership Report – Current membership for 2015 stands at 635.

County Fairs –2015 IHHA County Fair winners in the categories of Owner: Ron Phillips; Trainer: Roshun Trigg, Breeder: Fox Valley Standardbreds, Driver: Freddie Patton, Jr. will be awarded plaques at the upcoming DuQuoin Fair.  The IHHA sponsored fair races were well received again this year.  The Dept. of Ag. issued the IHHA a refund for unused dollars donated for 2014 drug testing fees.

Race Track Condition and Backstretch – Maywood’s track surface inside the pylons needs grooming of grass by clipping.  Restrooms in Dorm A need hygienic maintenance. Director Beals and Fairley will check on the discrepancy between stake guides and USTA formula for short fields, if funds are kept for administrative fees, and report back to board members.

Insurance –The insurance committee will meet with the IHHA’s broker and within the next couple months present to the board its decisions for the year 2016.

Legal – The board discussed the implications of the upcoming IRB meeting scheduled Thurs. Aug 27th at Arlington concerning the agenda item, a request from Maywood Park to vacate its remaining races dates for the year, beginning Oct. 8th. The IHHA’s bankruptcy attorney has sent a letter to the IRB staff to not approve Maywood’s request to vacate days without approval from the bankruptcy court. For the record, Director Beals motioned the IHHA opposes Maywood’s wish to vacate racing dates or any alteration to the 2015 racing schedule.  Seconded by Director Teefey.  All in favor. Motion passed.  The bankruptcy court granted a two-week extension for Maywood/Balmoral to resolve its banking issues.  The board also discussed the upcoming dates hearing scheduled for Sept. 29th and the date’s application turned in by Hawthorne & Arlington for 2016.  After board discussion of the consequences to horsemen with the current ruling for Depo (Methylprednisolone) as a prohibited drug on the IRB’s list, Director Fairley motioned to agree/accept the IRB’s suggested RCI recommended threshold: a 21 day withdrawal period at 100pp. beginning Oct. 4th, to coincide with the other corticosteroids on the new list.  Seconded by Director Carter.  All in favor. Motion passed.

Purse Account Director Beals noted after review of Sunday vs. Friday, Friday is a better day for dollar revenue, but not handle. Director Paul met with racing secretary who agreed to take under advisement NW’s, and alert owner/trainer if a horse is removed from race/moved to another race.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Paul.  All in favor.  Motion passed.

Marketing/Customer Relations – Director Carter suggested ideas for a heightened presence on Facebook/Twitter.  A new committee will be set-up for social media.

Breeders – Director R. Williams reported that breeder award payments are up-to-date.  Director Teefey reported that the Walker Sale was down by 40%.

Motion to adjourn the meeting by Director Leonard.  Seconded by Director Teefey.   All in favor.  Motion passed. Meeting adjourned at 4:55PM.

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SATURDAY, AUGUST 22, 2015 – ANNUAL BOARD MEETING MINUTES
Balmoral Park, IL. – Crete, IL

PRESENT:  T. Somone, Director Gerald Hansen, Director Bernie Paul
Executive Director Somone called meeting to order.

Approval of Board Meeting Minutes:  Motion to approve minutes by Director Hansen.  Seconded by Director Paul.  All in favor.  Motion passed.

No reports

Election of Directors –Terrence Coakley of McGladrey, LLP, Election Supervisor:

1. Reported on procedure, adherence to rules for BOD election
2. Announced acceptance of walk-in ballots from 12:00 -12:30PM
3. After 12:30pm started official count
4. Terrence Coakley Election Supervisor of McGladrey, LLP. at 5:25 PM read/gave official election results to IHHA Executive Director Tony Somone.

Motion to adjourn at 5:30 PM by Director Paul.  Seconded by Director Hansen.   All in favor.  Motion passed.

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MONDAY, JULY 20, 2015 – BOARD NOTES
Hackney’s – Palos Park, IL.

Directors Present:  Cassano, Beals, Engel, R. Williams, H. Williams, Knicley, Paul, Fairley, Hansen, McCaffrey

Directors Absent:  Lilly, Teefey, Simpson, Leonard

Others:  Arens, Brubaker, Paradise, Carter, Hoffmann, Somone, A. Mack

Approval of July 2015 Agenda: Motion by Director Knicley for approval of the July 20^th agenda.  Seconded by Director Fairley.  All in favor.  Motion passed.

Approval of June 15, 2015 Board Minutes:  Motion by Director Cassano for approval of the June 15^th board minutes.  Seconded by Director Paul.  All in favor. Motion passed.

Executive Directors Report:  The IHHA and Maywood/Balmoral agreed on an extension of its contract; two days of racing at Maywood, two days at Balmoral, and no purse cuts.   The agreement will extend its current contract from July 1 to Oct. 4. The administrative take-out for the IHHA office will be reduce from $5,000 to $3,500 per day.

Maywood and Balmoral Park in their discussions with the riverboats on the selection of an investment banker to market the tracks, requested from the bankruptcy court, an extension until July 29th to resolve this matter.

Controversy and ambiguity continue after review of the RCI guidelines regarding medications reviewed at the recent JCAR meeting.

Executive Somone related that IRB Chairman Brincat who generously donates his monthly remuneration to a variety of organizations and charities, recently offered to the IHHA this sum, to be applied to aid any organization(s) of its choice. Donations were made to:  Racer Place (a horse adoption agency) and the Chgo. High School for Agricultural Sciences.

ACTION ITEMS:

Legislative – Budgetary concerns remain in a stalemate; with no deal in sight.  Without a budget, payroll for state employees or supplemental funding both county/state fairs could be in jeopardy, along with Pari-mutuel racing. After an ongoing legal battle between the Attorney General and State Comptroller IL. regarding state payrolls for state employees, the IL. Supreme Court announced it would not rule on matter.  If State Comptroller Munger issues payroll this week for FY 2016 work, operations should continue.

GrassRoots and Membership – Membership to-date is 594 continues to rise with new registrations at tracks and county fairs.

County Fairs – Director R. Williams reported that IL. Dept. of Ag. Bureau Chief of County Fairs and Horse Racing, Rhonda Jachino, relayed she is expectantly awaiting funding shortly for both the Spgfld/DuQuoin fairs allowing for 4 days racing at Spgfld/2days at DuQuoin.   To-date five days of racing at the county fair have had to be cancelled due to rain.    No days were cancelled due to lack of horses.

Race Track Condition and Backstretch –Maywood’s track condition is okay.  The slippery surface of the blacktop from the guard shack to the paddock needs additional sweeping maintenance to prevent horse falls.  Balmoral track condition is good.  Potholes have been filled, big fans are back in paddock, and trees shadowing track topped off.

Insurance – Executive Director Somone reported that the IHHA consistently works with insurance participants experiencing periodic difficulty with payments.  However, a couple participants have been completely non-responsive to any calls or letters regarding substantially late payments.  Since the insurance is subsidized by the IHHA, and its fiduciary responsibility is to its members, these participants will now be notified of termination.

Legal – The board discussed a couple of upcoming issues: renegotiations of the October contract and the tracks potential dates’ application within the next couple of weeks.   Also, what the implications might be regarding an upcoming hearing in bankruptcy court on a motion filed by First Merit Bank to dismiss itself as banker for Maywood/Balmoral.

 Purse Account – President Beals reported that the purse account started the year with a balance of -$1mi, it is currently at -$700,000. He also, forewarned board directors to expect an impact to the account without money typically apportioned for smoothing, and the upcoming events of the Southlands and Super Night.

Executive Director Somone reported that the 1^st monthly revenues from ExpressBet at $24,000.

Payment of Bills –After review of the bills Director Beals motioned for payment.  Seconded by Director Cassano.  All in favor.  Motion passed.

Finance – Director Beals commented that even with reduction of take-out for the IHHA from $5,000 to $3,500 we should okay for the year.

Public Relations –Executive Director Somone requested board directors’ approval for three financial requests:  funding for annual IHHA BBQ at Springfield Fair; annual donation to Chicago High School of Ag. Sciences; a donation to help fund a study on the effects of corticosteroid.  The board unanimously approved all three request.

Breeders – Director R. Williams gave directors a handout: IL. Standardbred Breeders Fund Program Registrations.  The data compiled from 1969 through 2014 highlights the sharp decline since the mid 1980’s on the industry.  She cited the numbers demonstrate the dire state of the breeding industry and that recovery will take a many years.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Fairley.  All in favor. Motion passed. Meeting adjourned at 3:10PM.

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MONDAY, June 15, 2015 – Board Notes
HACKNEY’S – PALOS PK., IL.

Directors Present:  Beals, Cassano, H. Williams, Engel, R. Williams, Hansen, Welch, Leonard, Fairley, McCaffrey, Paul

Directors Absent:  Teefey, Lilly, Knicley, Simpson

Others:  Arens, Brubaker, Somone, Dixon, Paradise, A. Mack, G. Mack, J. Davis, B. Schiewe

Approval of June 15, 2015 Agenda:  Motion by Director Fairley for approval of the June 15^thagenda.  Seconded by Director Hansen.  All in favor.  Motion passed.

Approval of May 18, 2015 Board Minutes:  Motion by Director Beals for approval of the May 18, 2015 board minutes.  Seconded by Director Paul.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported that the IL. GA continues to meet each Tuesday at least through June.  A couple of encouraging gaming expansion items thus far are: the agreement between the Casino Queen and Fairmount Park and the Chicago Police/Fire pension funding coupled to a potential Chicago Casino. Also, in the latest FY 16 budget passed, not yet signed, money for County Fairs and Springfield/DuQuoin is restored.

At the IRB May Board meeting held at Fairmount Park an agenda item, a request by Maywood to vacate racing as of July 1^st, was removed and did not materialize on the June agenda either.  XpressBet will be the new ADW platform for Maywood/Balmoral.

Executive Director Somone reported that after talks with the IRB staff and opinions sent to JCAR for review, RCI guidelines regarding controversial medications are scheduled to be voted on at the JCAR meeting tomorrow.

Executive Director Somone reported, the IHHA in its weekly conversations with its attorney, regarding issues pertaining to Maywood’s bankruptcy, the hearsay continues, suggesting a settlement deal between the track and casino (riverboats) may be reached shortly.

Checks have been disbursed for the annual IHHA sponsored 10 County Fairs races. Also, the insurance policy for drivers at all of the County Fairs has been paid.

The annual notice for IHHA BOD election was recently sent to membership and posted on the website. Notice of Intent forms and Petitions were mailed to the five directors up for re-election and are available through the IHHA office for anyone considering running.   Notice of Intent and Petitions circulation begins today, June 15^th and are due in the IHHA office by 5pm. June 26^th.  Martin Friedman, accountant, for McGladrey, LLC is retiring, but will continue to assist with the transition until year’s end.  An outstanding invoice issue from 2012 with the accounting firm has been resolved and payment is scheduled to be sent today.

ACTION ITEMS:

Legislative – Both chambers of the IL. GA continue meeting each Tuesday; speculation is that serious activity will take place after the July 4^th holiday.  The FY 16 Illinois Standardbred Breeder’s Fund Budget includes money for the fair programs, however this program and many other state funded programs may be in jeopardy unless a full state budget agreement is reached by mid-July.

GrassRoots and Membership – Membership as of June 10^th is 554, slightly lagging behind 2014.  However with county fairs commencing, an increase is expected.

County Fairs –Director R. Williams reported that with lower purses, county fairs are struggling to entertain sufficient entries.

Race Track Condition and Backstretch – Director Welch reported trees shadowing the track at Balmoral have been successfully topped off.  However, the “old” paddock roofing continues to leak and big fans in the paddock have been removed.  Director Somone will discuss these items with track management.  Director Cassano suggested that the track crew cut a path inside the track, so early morning joggers can have 2 paths. He also asked why fans in paddock are hung straight down rather than angled as before, with better circulation.  Both issues will be addressed.

Insurance – The program is operating smoothly.

Legal – President McCaffrey reported that with impending contract expiration date of June 30, the IHHA sent a letter to track management via its attorney 2 weeks ago requesting a 90 day extension.  An informal meeting was held last Tuesday.

To-date there has been no response from the track on this proposal. After discussion by the directors a motion was made by Director Paul to grant President McCaffrey authorization allowing him to withhold the outgoing IL. signal, if necessary, either at the expiration of the current contract or until a new contract is in place.  Seconded by Director Engel.  All in favor.  Motion passed.

Purse Account – The purse account started 2015 $-1M in hole, as of June 6^thit stands at -$760,000.

Payment of Bills – After review of the bills, Director Beals motioned for payment of the bills.  Seconded by Director Paul.  All in favor.  Motion passed.

Public Relations – Mack Communications, the IHHA’s PR firm will be setting-up radio and TV interview(s), plus issuing press releases to keep the harness industry struggles and the gaming issue in the forefront.

Marketing/Customer Relations – The board discussed the proposed amended whipping rules and public perception.

The board discussed the randomness of specific practices for a denied entry.

Breeders – Director R. Williams reported that quarterly Breeders Awards payments are up-to-date.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Cassano.  All in favor.  Motion passed.  Meeting adjourned at 3:55PM.

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MONDAY, May 18, 2015 – Board Notes
HACKNEY’S – PALOS PK., IL.

Directors Present:   Cassano, H. Williams, Beals, Simpson, Paul, Fairley, R. Williams, Hansen, Leonard, McCaffrey

Directors Absent:  Lilly, Engel, Knicley, Teefey

Others:  Brubaker, Arens, Watson, Paradise, A. Mack, G. Mack, Somone

Approval of May 18, 2015 Agenda:  Motion by Director Fairley for approval of the May 18th agenda.  Seconded by Director Cassano.  All in favor.  Motion passed.

Approval of April; 20, 2015 Board Minutes:  Motion by Director Paul for the approval of the April 20, 2015 board minutes.  Seconded by Director Fairley.  All in favor.  Motion passed.

Executive Directors Report: Executive Director Somone reported the IRB held their April board meeting at Maywood Park after which, the IHHA hosted a well-received informal gathering for commissioners; amended rules regarding medications and whipping were discussed in a follow-up phone call.

Executive Somone noted two agenda items scheduled for the IRB’s Board Meeting May 19th meeting are now re-scheduled for the IRB’s June 23rd Board Meeting: those issues relate to Maywood Park’s request to vacate their days for the rest of the year and for Balmoral to switch Sunday night racing to Friday night.  On the topic of Maywood’s bankruptcy, there is a court motion by the hearing judge stipulating that if a settlement is nor reached between parties as of June 29th, then a broker or investment banker must be officially hired to begin the process of selling off assets, including racetracks.

The Executive Directors recently attended several legislative fundraisers and a “gaming hearing”.

Executive Director Somone recounted that in a recently commissioned poll by Capitol Fax asking the question ‘Do you support slots at tracks?’ that 87% of nearly 1,000 respondents overwhelmingly said yes and via the IHHA, a big thank you to all its members who participated.

Executive Director Somone brought for consideration to the board the conflicting schedule of the Springfield Fair and IHHA election results, etc.  He requested consideration for the re-scheduling of the August board meeting to the fourth Monday, rather than the 3rd. The board unanimously agreed to move the August BOD Mtg. to Monday, August 24th.

ACTION ITEMS:

Legislative – Last week gambling expansion workgroups held meetings to discuss gambling expansion; Senate Bill 1739 (98th GA) is proposed as the template vehicle for a new bill to be advanced by sponsor Sen. Terry Link.  The chambers of the GA are scheduled for adjournment May 31st; however, if budgetary concerns have not been fully addressed, a special session could be called in June.

GrassRoots and Membership – Membership to date for 2015 is 551.

County Fairs – Thirty-two county fairs are scheduled for 2015, beginning June 15th in Perry Co., Pinckneyville.  Dept. of Ag., Acting Bureau Chief of County Fair and Horse Racing, Rhonda Jachinto will testify before the IRB in the mandatory annual request for organizational licensing for races hosted at DuQuoin/Springfield.   Patrick Butten has been named as the new IL. State Fair Director (Springfield/DuQuoin).

Race Track Condition and Backstretch –Maywood Park’s track condition remains good.  Executive Director Somone will address with Balmoral track management a safety concern regarding the need for topping off  two trees with leaf overgrowth causing shadowing by the 3/8th marker; he will also investigate a breathalyzer equipment failure. Speed bumps have been positioned again at the paddocks entrance and exit.

Insurance – The program is fine.

Legal – Discussion took place regarding the issue for the need of a stronger remedial response by the stewards regarding overly aggressive “P” drivers (now allowed to race everyday) and the rising safety concerns of seasoned drivers.  Director Somone will address this issue.  Also, to be investigated/clarified is the steward’s decision protocol on rulings: whether rulings/decision is or can be issued by all or just one.

 Purse Account – The current purse account stands at approx. -$900,000.00, with the outstanding 2014 balance of $77,000 recently applied.

Payment of Bills – After review of the bills Director Beals motioned for payment.  Seconded by Director Hansen.  All in favor.  Motion passed.

Motion to adjourn the meeting by Director Fairley.  Seconded by Director Hansen.  Meeting adjourned at 3:00PM.

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MONDAY, April 20, 2015 – BOARD NOTES
Fire & Ale – Sherman IL.

Directors Present:  H. Williams, Cassano, Beals, Engel, Knicley, Simpson, Fairley, Paul, R. Williams, Teefey, McCaffrey

Directors Absent:  Lilly, Welch, Hansen

Others:  Arens, B. Wright, Brubaker, Watson, Dixon, Hoffmann, Doc Walker, Tim Norman, Josh Carter, Somone, R. Jachino, B. Simpson, Joe Mullins

Approval of April 2015 Agenda:  Motion by Director Paul for approval of the April 20, 2015 agenda.   Seconded by Director Fairley.  All in favor.  Motion passed.

Approval of March 16, 2015 Board Minutes:  Motion by Director Simpson for approval of the March 16, 2015 board minutes.   Seconded by Director Knicley.  All in favor.  Motion passed.

Executive Directors Report:  The Executive Director recently attended an advisory board meeting at the Chicago High School for Agricultural Sciences.

At Maywood Park’s bankruptcy hearing last week the Riverboats attorneys said that progress toward a potential settlement with the Riverboats continues.  A judge’s decision is expected within a week or two whether Maywood can file an appeal (that process takes 15/18/ mos.) on the original charges.

The IHHA accounting/health care administrator is retired as of last week.  The new personnel will work a 3-day week.

An IRB Board Meeting is scheduled for this Thursday.  On the agenda are amended rules regarding medications and whippings.  In its’ March meeting, within the rulemaking process, the IRB crafted an emergency temporary rule, for uncoupling races.  The board is expected to make a decision on this issue at its’ Thursday meeting also.

ACTION ITEMS:

Legislative – FY2015 fair funding saw $250,000 swept from the Standardbred Breeder’s Fund impacting June 2015 fair racing; FY 2016 fair funding status is not official to date.

Other legislation includes two bills re: ADW supported by Arlington and Fairmount only.  Substantive bills must pass chambers of origin by April 24^th to be considered during the final 6-wks of scheduled session (however live bills can be impacted with amended language).  Senator Link plans to introduce gaming expansion soon.

GrassRoots and Membership – Current membership is 548, with increases expected during the county fair season.

County Fairs – Rhonda Jachino, Acting Bureau Chief for County Fairs & Horse Racing from the IL. Dept. of Ag., along with several horsemen, met with legislators last Thursday for an informal examination regarding the economic impact the horse racing industry and its peripheral jobs contribute within in the state of IL.  She also corrected a misperception, that the Dept. of Ag’s director, at no time during a recent IL. Association of Cultural Affairs meeting, allude to the demise of horse racing at county fairs. She reported FY15 funding is suspended, notices were sent out regarding Standardbred races (no summer preview either); however she does have approval to pay from special funding, purses for the Downstate Classic and Topline.  Currently zero dollars are designated for purses in one suggested FY16 budget.  County Fair nominations are up this year from 318 in 2014 to 373 this year. The contractual renewal process has begun for the operational contract for races hosted at DuQuoin/Springfield.   Director Knicley reported that Downstate Classic nominations are up from last year.

Race Track Condition and Backstretch – Maywood Park track condition is good; however, is was noted that the condition of roads, roofs, barns and paddock rooms at Balmoral lend themselves for repair.

Insurance – The program is operating well.

Legal – The board discussed the current IHHA contract with Maywood/Balmoral which protects purses and number of races and is set to expire June 30^th; the negative implications of recapture to the purse account in the 2^nd half of the year are daunting.

The directors reviewed the names under consideration to fill a recent board vacancy by the resignation of K. Rinker. After general consensus, Director Beals motioned for Casey Leonard as the replacement.  Seconded by Director Paul.  All in favor.  Motion passed.

Purse Account – The purse account balance stands at -$1mi.  $100,000 ADW surcharge/surtax has not been applied to the purse account to-date.

Payment of Bills – After review of the bills, Director Beals motioned for payment.  Seconded by Director Paul.  All in favor.  Motion passed.

Public Relations – President McCaffrey extended kudos and thanks to the directors who participated in the “job shadowing” program with the Chgo. High School of Ag. Sciences. He also noted, Director H. Williams recent donation of a harness and jog cart to the school.

Marketing/Customer Relations – Director Paul noted the lack of attendance recently at Balmoral sponsored events and customers dissatisfaction with the limitations of alcoholic brands provided. At Maywood customers have expressed disgruntlement with broken-down TV’s in the lounge area.

Breeders –Director Teefey expressed how vital it is to IL. breeders for a gaming bill to get passed/signed this session.  He noted 2014 registered the lowest number of foals since 1953.

Motion to adjourn the meeting by Director Cassano.  Seconded b Director Paul.  All in favor.  Motion passed.  Meeting adjourned at 3:00PM.

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MONDAY, March 16, 2015 – BOARD NOTES
Hackney’s – Palos Park, IL.

Directors Present:  Cassano, Beals, H. Williams, Knicley, Paul, Simpson, Welch, R. Williams, Engel, McCaffrey, Hansen

Directors Absent:  Fairley, Rinker, Teefey, Lilly

Others:  Arens, Paradise, Brubaker, Watson, Hoffmann, D. Pietranduono, A. Mack, Somone

Approval of March 2015 Agenda:  Motion by Director Paul for approval of the March 16, 2015 Agenda.  Seconded by Director Cassano.  All in favor.  Motion passed.

Approval of February 16, 2015 Board Minutes:  Director Knicley motioned for approval of the Feb. 16, 2015 board minutes.  Seconded by Director Cassano.  All in favor.  Motion passed.

Executive Directors Report:

Executive Director Somone reported a segregated stakes trust account (for the benefit of depositor horse owner) has been created/finalized as a proviso, under the terms of the Balmoral/Maywood bankruptcy.  The next scheduled hearing is set for April, however a motion can be filed to be ruled on at any time (since there is no permanent time date).    Maywood Park’s Fire Disability Insurance through HHI is paid up as of last month.

The Executive Director recently met with the new director of the Dept. Ag.
February’s IRB’s meeting was cancelled.  The IRB currently has four (4) new appointees: 3 commissioners and chairman.

IHHA Director Kim Rinker resigned her position effective immediately.  She’s accepted a full-time position with the Ohio Racing Commission.

IHHA’s current Accounting/Health Care Coordinator is retiring this week (she will come in  for three days at end of next few months to clean up odds/ends) facilitating the transition of the new personnel.

The Executive Director reported funding for the 2015 county fairs remains currently at status quo. The IHHA and its lobbyists are actively working to maintain such, from state budgetary cuts.

ACTION ITEMS:

Legislative –   The state budgeteers are targeting special funds groups (approximately numbering 500) to sweep, to balance account deficits and pay bills.  This could include money originally earmarked for the FY 15 and FY 16 county fair budgets.  

Pending legislation of concern are three bills supported by Arlington/Fairmount only.

GrassRoots and Membership – Current membership is 520.

County Fairs – An extension of one day was granted for stake payments by the Dept. of Ag. until Monday, March 16th midnight.

Race Track Condition and Backstretch – The track at Balmoral is good, with no frost, no soft spots.  The path to the chutes has been remedied and Executive Director Somone will work with track reps to repair the North end path, and to have potholes filled by the stable gates with patch (due to inadvertent removal of the speed bumps by snowplows during the winter months).

Insurance – The program is operating smoothly.

Legal – President McCaffrey requested directors have names ready for consideration to fill the board vacancy at next month’s meeting.

There is a sixteen day period (2014) of owed funds to the IHHA reported on Balmoral/Maywood bankruptcy filing in December, which is in jeopardy of receipt.  

 Purse Account –The directors were given a finalized 2014 purse report (summary/spreadsheet) for review.  The board discussed the percentage decline in handle; the effects of ADW and recapture.

Payment of Bills – After review of the bills, Director Beals motioned for payment.  Seconded by Director Engel.  All in favor. Motion passed.

Public Relations – Executive Director Somone conveyed that an invitation has been extended by the Brattset Family Farm to the IHHA and its members to attend an open house at Racer Placer (a Standardbred horse adoption farm) in Jefferson, WI. April 25th.

Marketing/Customer Relations – Denny Pietranduaono, an IHHA Member and assistant at the Chicago High School for Agricultural Sciences (Standardbred breeding and therapeutic horse program), related the “job shadowing program” IHHA directors recently participated in with students was a phenomenal success and thanked the IHHA for its ongoing support. The students were able to gain firsthand knowledge of the Standardbred industry; videos of their experience have been placed on the schools website.  The school is also in process of partitioning land for a horse jogging track.

Motion to adjourn the meeting by Director Knicley.   Seconded by Director Hansen.  All in favor.  Motion passed.  Meeting adjourned at 2:50PM.

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MONDAY, February 16, 2015 – BOARD NOTES
Hackney’s – Palos PK., IL.

Directors Present:  Beals, Cassano, Paul, H. Williams, R. Williams, Lilly, Rinker, Fairley, Engel, Welch, Hansen, McCaffrey

Directors Absent:  Knicley, Simpson, Teefey

Others:  Brubaker, Arens, Paradise, Oosting, Dixon, Somone, A. Mack, G. Mack, Watson

Approval of February 2015 Agenda:  Addendum to Agenda, Item: m) Executive Session.  Motion by Director Beals.  Seconded by Director Lilly.  All in favor.  Motion passed.

Approval of January 19, 2015 Board Minutes:  Director Fairley motioned for approval of the January 19, 2015 board minutes.  Seconded by Director Paul.  All in favor.  Motion passed.

Executive Directors Report:  Executive Director Somone reported that congratulatory/ welcoming letters had been sent to all “new” legislative representatives in the 2015 General Assembly, the letter also informed them that shortly, an IHHA member/constituent in their area, would be in contact to acquaint them with the harness industry.  Congratulatory and welcoming letters also were sent to the new director of the IL. Dept. of Ag. and two newly appointed IRB commissioners.

Executive Director Somone reported that working in conjunction with the IHHA bankruptcy attorney, an agreement had been reached that Maywood/Balmoral will have a segregated “stakes trust account held for the benefit of the depositor horse owner.” with such specific language to be entered into the court proceedings record. He also noted that payment of certified recapture in the amount of $5mi has been retroceded to November 2015.

Executive Director Somone related that the first phase of the Chicago High School of Ag. Science “job shadowing” program recently took place, all students and directors who participated reported it as a great experience.  Phase two is scheduled to take place in March.

ACTION ITEMS:

Legislative – With the 2015 legislative session underway, to-date two bills of notice to horsemen have been introduced:  the removal of the sunset from ADW law and a historical racing bill.  Two gaming bills are in committee this week: a casino bill, re: worker licenses and a truck stop bill to increase the allowance to 5 additional poker machines at truck stops.

GrassRoots and Membership – 2015 membership currently stands at 480, slightly above totals in 2014.

County Fairs – Executive Director Somone presented to the board for discussion a possible proposal from a car dealership offering an additional monetary sponsorship toward two or three IHHA sponsored races for county fairs in its area. After discussion, Director Fairly motioned to accept the proposal.  Seconded by Director R. Williams.  All in favor.  Motion passed.

2015 IL. Racing/Stake Guide booklets have been mailed out.

Race Track Condition and Backstretch – The track surface at Balmoral is good; however, the paths to/from the track and chute area needs more consistent care during inclement weather.

The board discussed the inappropriateness and usurpation of authority of Balmoral’s Managements decision to dictate the cancellation of Sunday night of races 2-10.   Director Paul motioned if all efforts and avenues are exhausted to gain recompense from the track to the horsemen of $100, the IHHA will credit horsemen $100 from its purse account.   Seconded by Director Cassano.  Vote called: Yeas 7- Nays 3- Abstain 1.  All in favor.  Motion passed.

Legal – The Executive Director gave the director’s a year-end stats handout for review.
The board discussed the concern of drivers (time infringement) and trainers (lasix schedules) in regards to the most effective means to confront/remedy the issue of excessive lag time between races

Purse Account – Director Beals reported he is awaiting receipt of updated weekly numbers from tracks, prior to issuing a final purse report.

Payment of Bills – After review of the bills, Director Beals motioned for payment.  Seconded by Director Lilly.  All in favor.  Motion passed.

Public Relations – IHHA Media consultant, A Mack, will develop a website story/ pictorial featuring the Chicago High School of Ag. Science “job shadowing” program in partnership with the IHHA.

Breeders – Director R. Williams reported that Breeders Awards compensation is current. Executive Director Somone conveyed that in regards to the Balmoral bankruptcy: 2015 Breeders Awards funds are also, to be held in a segregated account for payment.

Executive Session – The board went into Executive Session at 4:00pm.  Executive Session ended at 5:00pm.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Lilly.  Meeting adjourned at 5:01pm.  All in favor.  Motion passed.

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MONDAY, JANUARY 19, 2015 – B0ARD NOTES
Hackney’s – Palos Pk., IL.

Directors Present:  Cassano, H. Williams, Engel, Beals, Simpson, Paul, Knicley, Fairley, Lilly, Hansen, McCaffrey

Directors Absent:  Rinker, Teefey, Welch, R. Williams

Others:   Arens, Brubaker, Hoffmann, Watson, Dixon, A. Mack, Paradise Somone, David Fitzpatrick, DVM.

Approval of January Agenda:  Addendum to Agenda: Item m) Executive Session.  Motion by Director Fairley.  Seconded by Director Lilly.  All in favor.  Motion passed.

Approval of December 15, 2014 BOD Mtg. Minutes:  Correction to Dec 15, 2014 minutes, Under Breeder’s, Line 5: Director Lilly stated … after 72 registered stallions insert wording, in Indiana.  Motion by Director Paul to accept the Dec. 15, 2014 minutes.  Seconded by Director Cassano.  All in favor.  Motion passed.

Executive Directors Report:  The Executive Director reported he attended the USTA District 5 Award/Banquet Dinner this past Saturday in Springfield, IL. and spoke briefly about the current state of the horse racing industry.   He also related Quad City Downs OTB has recently been closed; the license continues in effect. The OTB’s closure does not poses any imminent threat to conceivable future racing at the Quad City Down race track. A replacement for the Director of the Dept. of Ag., Robert Flider, has been named and is Philip Nelson (former Farm Bureau Chief).  The tr-County Fair in Pana has paid horsemen in full.

Executive Director Somone invited Dr. David Fitzpatrick to hear/address the IHHA board regarding two (2) proposed IRB rule changes:

Adoption of the RCI recommendations for its Controlled Therapeutic Medication Schedule: – Clenbuterol and Methylprednisolone’s withdrawal times were discussed at length.  Dr. Fitzpatrick spoke to the need for uniformity of nation-wide state regulations, he stated the schedule facilitates compliance for horsemen racing in various jurisdictions. He suggested within the RCI schedule, alternative drugs with a shorter withdrawal time and seemingly less harmful to horses.

Amending the current whipping rules:  Dr. Fitzpatrick expressed the negative  perception whipping delivers of the industry and the need to limit harm to the animal.

Executive Director Somone will compose statements of the IHHA’s position on these rules changes.

ACTION ITEMS:

Legislative – The 99th General Assembly convened January 14th, with the Spring Session slated to run through May 31st .  Bill introductions began as of Jan 14th: Senate bills are due by February 20th; House bills due by Feb. 27th.  Of note are two executive orders executed by Gov. Rauner as of his inauguration:  all agencies under his authority are to cease grants through July 1, 2015, which may impact June county fair funding.  Rauner also withdrew all appointments to boards and commissions, not yet confirmed by the Senate, that former Governor Quinn had made.  Four members of the IRB were impacted.

GrassRoots and Membership – Current 2015 membership stands at 432 as of Friday, Jan 16th running slightly above totals in 2014.

County Fairs – Director Knicley recounted that Rhonda Jachino, Acting Bureau Chief of County Fairs and Horse Racing, from the Dept. AG. stated Greenup lost in its bid for theTop Line, which will be pick-up by Newton.   2015 IL. Racing/Stake Guide booklets are scheduled to be mailed in late January or early next month.  Director Fairly reported that Decatur requested 2015 fair dates, without harness racing days.  The new fair board is trying to remediate fair debts previously ensued, toward the goal of resumption of racing in the future.

Race Track Condition and Backstretch – Current racing surfaces at both tracks are reported to be satisfactory.

Legal – USTA Dist. 5 voted on a rule change concerning the need to qualify with or without hobbles; to be voted on by the USTA collective board still.  Dr. Walker requested a change in the procedure for foal registration.

President McCaffrey presented clarification on the perception that a bankruptcy filing is limited to one particular court date which resolve issues; wherein, it is an ongoing process of filing, extensions, motions and judge rulings.  The IHHA’s hired bankruptcy attorneys continue to represent horsemen’s interest by monitoring/attending proceedings and working on issues that concern horsemen.

Purse Account – A purse reported has not been received since Nov. 29th from the tracks since their bankruptcy filing.  Director Beals stated the 2014 year end projection -1.7mi. remains on target.

Payment of Bills – Director Beals subject to the exception of one bill for review, motioned for payment of the bills.  Seconded by Director Knicley.  All in favor.   Motion passed.

Public Relations – Executive Director Somone reported the Chicago High School of Ag. Science will be conducting a “job shadowing” program during February and March which will allow a student to come to work with a person for one day between 7AM and 3PM  (the school is indemnified for this type of program) and is looking for volunteers. A couple of IHHA directors have already signed-on.

Executive Session – The board went into Executive Session at 4:43pm.  Executive Session ended at 5:25PM.

Motion to adjourn the meeting by Director Beals.  Seconded by Director Knicley.  Meeting adjourned at 5:26PM.  All in favor.  Motion passed.